Job Summary The Financial Administration Leader is directly responsible for directing, monitoring and managing the daily operations of departments within IU East to ensure the accurate and timely processing of transactions including payroll, accounts receivable, and banking services.
Department-Specific Responsibilities
- Responsible for ensuring compliance with applicable federal and state regulations and university policies/procedures, as well as creating and improving related business practices and procedures and implementing and monitoring internal controls.
- Serves as an actively engaged thought leader for Administration and Finance and demonstrate the guiding principles of the organization through appropriate communication and actions.
- Performs administrative responsibilities.
- Collaborates with the Vice Chancellor for Administration and Finance and other senior administrators on developing and implementing strategies that reflect the mission, vision, and values of IU East.
- Serves as an integral part of the campus Senior Leadership Team, responsible for developing and initiating appropriate business and support sections of the campus strategic plan and processes.
- Serves as fiscal approver for staff and academic electronic documents; serve as resource and decision maker in all issues involving payroll compliance and adherence to university Financial Management System (FMS)-Payroll policies; provide guidance to staff in the areas of data security and record maintenance.
- Leads all departments located in the campus Athletics, General Administration, Finance, Food Service and Physical Plant responsibility centers in the absence of the Vice Chancellor for Administration and Finance.
- Leads or coordinate special projects as assigned and perform other duties and responsibilities related to those enumerated above.
- Performs finance responsibilities.
- Assists the Vice Chancellor for Administration and Finance in preparing materials for budget hearings or other presentation in the business cycle of the campus and coordinating year-end closing activities for the campus in sync with the University Budget Office calendar to ensure that financial transactions of the campus provide an accurate depiction of the year's activity and year-end balances.
- Assists in the overall operating and capital budget development process for the campus; coordinate the budget policy; review and analyze budget requests.
- Collaborates with deans and department leaders on requests; and participate in financial/budget committees.
- Develops and maintains a detailed understanding of the financial activities in all IU East responsibility centers across all the fund groups, general, designated, and auxiliary, etc. to provide the Vice Chancellor for Administration and Finance with a comprehensive understanding of the financial position, performance, and resource needs of the campus.
- Serves as fiscal officer on select accounts, including all contract and grant accounts, to provide daily oversight on how funds are spent and managed which includes ensuring funds are budgeted, where appropriate, that they are spent according to fiscal policy, that funds are spent in alignment with the account purpose, that processes and controls are in place, that assets are safeguarded, that transactions are recorded and reported properly, and that the account is reconciled on a monthly basis.
- Conducts analysis and research studies on various financial activities and operations within the University.
- Performs a wide variety of professional level financial and budgetary analysis in the preparation of budget performance, budget projection and salary tracking reports; develops statistical models to forecast expenditures.
- Provides financial and budgetary information to senior administrators, deans, department heads, auditors and external organizations.
- Confers with university administrators regarding assigned projects on budget and financial planning and make recommendations based on findings; with other staff, develop "what if" scenarios and analyses of projected salary and benefit costs to support labor negotiations and confidential management deliberations.
- Serves as the campus liaison to the Office of Research Administration.
- Manages and approves financial transactions on IU Foundation accounts and ensure adherence to foundation policies and donor intent.
General Responsibilities
- Directs the daily and long-term financial and/or administrative operations of multiple institution organizational units or a multi-faceted academic research and teaching unit within a school or college.
- Responsible for accuracy, timelines, and the general integrity of the Financial Administration family.
- Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
- Manages complex revenues including internal and external sources.
- Directs the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
- Prepares operating and project budget drafts. Creates annual revenue and expenditure budget for school or support unit.
- Monitors functional area budgets and reports any significant deviations from approved budgets. Develops budgetary policies and procedures.
- Responsible for supervising business support personnel.
- Develops, plans, and directs special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.
Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required- Bachelor's degree in finance, business, or related field.
Preferred WORK EXPERIENCE
Required- 4 years related functional experience.
- 1 year of management experience.
SKILLS
Required- Proficient communication skills.
- Maintains a high degree of professionalism.
- Demonstrates time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Excellent organizational skills.
- Excellent collaboration and team building skills.
- Effectively coaches and delivers constructive feedback.
- Instills commitment to organizational goals.
- Demonstrates excellent judgment and decision making skills.
- Effective conflict management skills.
- Builds and manages effective teams.
- Experience using large scale financial platforms in and/or for a variety of financial operations.
- Advanced ability to interpret financial documents from an accounting, policy, and practice perspective.
- Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures.
- Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP).
- Ability to mine data from multiple sources and integrate into usable formats.
- Ability to clearly present material and make it accessible to a variety of audiences.
- Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws.
- Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations.
- Demonstrates the ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning.
Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location IU East Campus
Richmond, Indiana
This is an in-person position.
Advertised Salary $90,000 annually
Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification Career Level: Sr. Operational
FLSA: Exempt
Job Function: Finance
Job Family: Financial Administration
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Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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