Salary: $95,000 - $100,000POSITION OVERVIEW Reporting to the Chief Financial Officer, the Director of Grants Management is the primary financial authority for all publicly and privately funded grants across the organization. The Director oversees grant compliance, financial administration, and reporting to ensure all grant fiscal operations meet funder requirements and align with the organization's financial systems and controls.
This role is a senior management position within Finance and works closely with internal stakeholders across programs, the Development Division, and external grantors to ensure financial integrity, compliance, and consistency in all grant-related financial data and reporting.
MAJOR DUTIES AND RESPONSIBILITIESGrants Financial Oversight- Serve as the primary financial authority for all federal, state, city, and private grants across the organization.
- Oversee the full financial lifecycle of all grants including award setup, budget management, amendments, modifications, and closeouts.
- Ensure all grants are properly set up and maintained within enterprise financial systems, including project structure, budget tracking, and expenditure monitoring.
- Monitor grant spending against approved budgets and funding limits; analyze budget variances and initiate corrective actions for under- or overspending.
- Re-allocate unspent funds in accordance with grantor guidelines and organizational needs.
- Oversee post-award financial management including drawdowns, reimbursement requests, invoicing, and timely collection of funds.
- Monitor accounts receivable related to grants and ensure timely reimbursement from funders.
- Oversee the assessment and recording of reserves related to open receivables, as applicable.
Compliance & Regulatory Adherence- Ensure compliance with all federal, state, city, and private grantor financial regulations, policies, and procedures.
- Maintain current knowledge of OMB Uniform Guidance (2 CFR Part 200), A-133 Single Audit requirements, and applicable federal and state regulations.
- Ensure adherence to GAAP standards and nonprofit fund accounting principles across all grant-funded programs.
- Establish and enforce financial controls and internal procedures to safeguard grant assets and support audit readiness.
- Coordinate and lead the organization through annual Single Audits; serve as the primary financial liaison with external auditors on all grant-related matters.
- Oversee audits conducted by grantors for all grants; respond to audit findings and implement corrective action plans as needed.
Financial Reporting- Ensure accurate and timely preparation and submission of all required grantor financial reports including funder reports, interim reports, and final reports.
- Oversee revenue recognition and financial reporting for grant and payer-based funding in accordance with GAAP and funder requirements.
- Prepare internal financial reporting and Board and Committee reporting related to grant activity.
- Develop and maintain a grant reporting calendar to track all deadlines, deliverables, and reporting requirements across all funding sources.
- Resolve discrepancies in grant financial data and ensure consistency across departments and systems.
Budget & Financial Planning Integration- Partner with Finance leadership to ensure grant activity is accurately reflected in the annual operating budget and reforecast processes.
- Maintain accurate accounting records for all grants and ensure alignment with the general ledger and planning systems.
- Review grant budgets, amendments, and budget transfers in coordination with program and finance staff.
- Provide financial review and analysis of grant proposals prior to submission.
- Make recommendations to resolve budgetary obstacles and financial risks
Policies, Systems & Capacity Building- Develop and implement policies and procedures for grant financial management, including budget management, reporting, and compliance.
- Ensure grant financial management policies and procedures are consistently applied across all departments and programs.
- Maintain and optimize grant tracking and financial management systems.
- Conduct grants financial management training for program managers and staff; build organizational capacity for sound grant financial practices.
- Serve as the financial liaison with federal, state, and city agencies, sub-grantees, financial institutions, and external partners.
Management & Leadership- Perform all duties inherent in a management role, including staff supervision, training, and performance management.
- Participate in senior management meetings and organizational strategic planning initiatives.
- Participate in special projects and perform other duties as assigned.
SPECIFICATIONS FOR EDUCATION/CERTIFICATIONS/LICENSES- Bachelor's degree in Accounting, Finance, or related field required.
- MBA, or MPA preferred.
REQUIRED SKILLS AND EXPERIENCE- Minimum of 5 years of nonprofit finance experience, including grant financial management.
- Strong knowledge of federal, state, city, and private funding structures, including reimbursement-based funding.
- Experience with grant compliance requirements, including Uniform Guidance (2 CFR Part 200) and A-133 Single Audit standards.
- Strong understanding of GAAP and nonprofit fund accounting, including sophisticated fund and grant accounting.
- Experience with Sage Intacct preferred
- Strong analytical and problem-solving skills, with the ability to identify financial risks and variances.
- Ability to reconcile financial data and ensure accuracy across multiple systems.
- Strong communication skills and ability to work effectively with both financial and non-financial stakeholders.
- Ability to manage multiple priorities in a fast-paced environment.
- Knowledge of supportive services, housing, domestic violence programs, and homeless services helpful.
SPECIFICATIONS FOR PHYSICAL REQUIREMENTS- Ability to travel to appointments, meetings, conferences, etc. for job related business.
- Will be required to read printed and handwritten materials.
- Will be required to manipulate the computer mouse and keyboard.
- Will be required to read information on computer screen.
- Must be able to sit for extended periods of time.
- Must be able to enter information in digital forms and spreadsheets.
