Duke University

Director, Educational Programs, OBGE

Duke University • $66K — $122K *
Durham, NC 27713In-Person
Education, Government & Non-Profit
5 - 7 years of experience
2 weeks ago
Job Overview by Ladders

Qualifications

  • Bachelor's degree required; Master's degree preferred in a related field.
  • Minimum of 6 years in higher education, curriculum development, or personnel management.
  • Leadership, personnel management, and negotiation experience strongly preferred.
  • Intermediate Microsoft Office skills; familiarity with administrative databases like SAP R/3 is a plus.
  • Effective communication skills with diverse individuals at all levels.

Responsibilities

  • Develop and implement graduate education initiatives in collaboration with academic leadership.
  • Oversee core programming including career development and Responsible Conduct of Research training.
  • Manage the continuing development and maintenance of the Duke Trainee Tracking Tool (T3).
  • Coordinate with development offices to advance PhD education initiatives.
  • Supervise a team of program administrators and conduct performance evaluations.

Benefits

  • Comprehensive medical and dental care programs.
  • Generous retirement benefits.
  • Wide array of family-friendly and cultural programs.
Full Job Description
Lead and support graduate education initiatives, programs, and teams that drive student success.

Work Arrangement - Hybrid

DEPARTMENTAL PREFERENCES

Experience in the biomedical education field is preferred.

Leadership, personnel management, and negotiation experience is strongly preferred.

MINIMUM QUALIFICATIONS

Education - Work requires communications, analytical and organization skills generally acquired through completion of a bachelor's degree program. Master's degree or higher in a related field is preferred.

Experience - Work requires six (6) years of experience in continuing education, curriculum development, counseling or other related higher education, administrative and personnel management or business capacity to acquire skills necessary to assist in planning, directing and coordinating various activities associated with educational counseling and the development of a variety of seminars, conferences, workshops and short courses.

Skills/Abilities

  • Intermediate skills in Microsoft Office applications;
  • Experience in or ability to learn administrative and database systems (SAP R/3, Peopleware, etc.).
  • The ability to communicate effectively with diverse individuals at all levels of the School of Medicine.


Strategy and Implementation 40%:

  • Participate in development and implementation of new graduate education initiatives, spanning curriculum, assessment and evaluation, professional development, admissions, student funding and program financial oversight, with the Associate Dean for Research Training, the Dean's Office, and PhD program leadership.
  • Broadly oversee coordination and implementation of core programming and services including Responsible Conduct of Research, career exploration/diversification, trainee professional development, curriculum review/design, student and faculty training, student award/fellowship coordination.
  • Development and Maintenance of Duke Trainee Tracking Tool (T3). Manage continuing development and implementation, including current and future phases, maintenance of Faculty Research Series, data reporting and delivery to programs.
  • Partner with Duke Development offices to develop new initiatives and approaches to support PhD education.


Management of Office of Biomedical Graduate Education (OBGE) PhD Program Administration Personnel (30%)

  • Manage direct reports, [OBGE Assistant Directors of Admissions and Finance & Operations, Program Assessment Manager, Database Manager] and perform annual performance evaluations and goal setting.
  • Partner with the OBGE Associate Director for any management needs of the Assistant Director of PhD Student Success.
  • Provide broad oversight for each OBGE program administrator hub team and assist Assistant Directors, as needed, with annual performance evaluations.
  • Direct OBGE team members' ongoing professional development and provide daily operational oversight of team members' progress.


Oversight of SOM PhD program administration, including finances, curriculum, admission, student learning, and program review, including evaluation and assessment processes (15%):

  • Broadly oversee the development and implementation of robust evaluation and assessment processes and systems for curriculum, student learning, programs, and services; provide oversight of program assessment, partner with other units to develop information technology applications and databases.
  • Broadly oversee admissions application and offer workflow, including organization and logistics of PhD recruitment visits (travel, accommodation, community dinner, communications), in support of the Assistant Director of Admissions
  • Broadly oversee PhD program operations and graduate student funding, in support of the Assistant Director of Finance and Operations
  • Broadly oversee with the OBGE Associate Director all student resources, workshops, and initiatives, in support of the Assistant Director of PhD Student Success and develop and implement new programs and initiatives to enhance the graduate training experience, recruiting efforts, and training outcomes.
  • Management and Leadership of networks that steer programming and training
  • Develop and implement community events and working groups for Program Administrators, Directors of Graduate Studies, and Directors. Provide updates and reports on relevant topics.
  • Provide onboarding information for new Directors of Graduate Studies (DGS) of SOM PhD programs in the form of resources, data, and relevant professional development/training opportunities.
  • Design responses to NIH expectations for programs and direct programming/initiatives stemming from this feedback and collaboration.
  • Partner with the Program Assessment Manager to provide comprehensive data rich reporting to SOM leadership on topics relevant to graduate education.
  • Liaise with the Graduate School and School of Medicine stakeholders on general policies, admissions, and finances for graduate programs administered in the School of Medicine.


Supervision of Communications (5%):

  • Broadly oversee communications strategy, working with OBGE staff, OBGE hub team members, and Duke News and Communications team to disseminate news, events, opportunities/deadlines, student and faculty honors/awards and achievements to relevant audiences through periodic communications, regular newsletters, and website.


Management of Finances (5%):

  • Monitor budget and spending and supervise budget development for the Office of Biomedical Graduate Education in collaboration with the Associate Dean for Research Training; broadly oversee PhD program budgets and spending with the Assistant Director of Finance and Operations; approve relevant expenditures according to the office workflow process (Concur and SAP).


Data management/analysis (5%):

  • Broadly oversee the Program Assessment Manager to provide biomedical graduate program data, including annual advisor data reporting.
  • Collaborate with various Duke data management teams, including OBGE Assistant Director of Finance and Operations, SOM Associate Dean for Finance, and The Graduate School, to create new data query/request workflows.


Perform other related duties incidental to the work described herein.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $66,842.00 to USD $122,978.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goesbeyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members.

Learn more at: https://hr.duke.edu/benefits/

About Duke University

Duke University is a private research university in Durham, North Carolina. Founded by Methodists and Quakers in the present-day town of Trinity in 1838, the school moved to Durham in 1892. Duke's campus spans over 8,600 acres on three contiguous campuses in Durham as well as a marine lab in Beaufort. Duke University is consistently ranked among the top 20 universities in the United States and is a member of the prestigious Ivy League. Duke is also known for its highly ranked medical, law, and business schools. Duke University has a diverse student body, with students from all 50 states and over 100 countries. Duke University was founded in 1838 and is located in Durham, North Carolina.
Learn more about Duke University
Size
40,000 employees
Industry
Education, Government & Non-Profit
* Ladders Estimates

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