Position Summary:Position designs conference programming and carries out critical functions for the MBA Meetings department. Utilizing strategic thinking, industry knowledge, and stakeholder alignment across departments and membership, the position develops program content, executes speaker logistics, ensures accurate program representation on external-facing websites and apps, and manages onsite stage production consistent with established standards for conferences within budget. Position also collaborates with Marketing on promotional plans and Public Affairs on speaker scripting. Position is an individual contributor role.
Duties and Responsibilities:- Works with subject matter experts within MBA membership and on MBA staff to select topics and speakers for conference sessions. Participates in educational opportunities and engagements to stay abreast of real estate finance industry topics.
- Stays abreast of meetings industry best practices to ensure MBA programs and experiences are designed and delivered in fresh, engaging formats.
- Works collaboratively with the marketing department on promotional plans and content. Proofreads and approves digital and print marketing, as well as on-site materials, signs and screen graphics. Updates program information on the website within 48 hours of receipt. Inputs program-related elements into mobile event app.
- Executes speaker management with a high level of service, professionalism and attention to detail. Provides speakers with detailed logistics; prepares and delivers invitations and briefings to officers and high-profile speakers; obtains photos, bios, and speaker licenses. Facilitates planning calls, reviews and approves slides, and manages onsite logistics with high level of detail and accuracy. May include managing any necessary contractual obligations associated with speakers.
- Collaborates with manager, Public Affairs team, and show producer to create and manage run of show. Reviews and edits scripting and onsite graphics. Provides onsite stage management and audiovisual execution and integrates polling or other interactive software.
- Collaborates with meetings team to ensure program optimizes and complies with registration, sponsorship, exhibit, membership and logistical considerations, as well as with manager to ensure MBA initiatives are properly represented.
- Develops and adheres to a project management plan for producing conference programs aligned with established critical path deliverables. Responds in a timely manner to member and speaker inquiries.
Qualifications:Requires a bachelor's degree plus a minimum of eight years of prior relevant experience with corporate or association conferences, events, or education programs and familiarity with customer/member databases. Experience in mortgage/real estate finance industry highly preferred.
Competencies:- Ability to manage several projects simultaneously, multitask, and adjust priorities based on timelines.
- Ability to work in a high-volume, deadline-driven environment.
- Ability to work independently and take ownership of tasks.
- Requires excellent written and verbal communication skills.
- Ability to work collaboratively with diplomacy.
- Requires exceptional organizational skills.
- Requires in-depth knowledge of MS Office suite, digital software platforms such as surveys and polling and experience with customer/member databases.
The current recruitment range for this role is $155,000 - $177,000.
