Director, Civilian Hiring Unit

City Of New York • $110K — $130K *

New York, NY 10025In-Person

Education, Government & Non-Profit

5 - 7 years of experience

Today

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Job Overview by Ladders

Qualifications

Six years of experience in personnel administration, with at least 18 months in a managerial role.
Education equivalent to the above criteria may be considered, with college coursework translating into work experience.
A Master's degree in management or administration can count for one additional year of personnel experience (up to a maximum of 2 years).
Strong understanding of HR policies, procedures, and civil service systems is essential.
Proficiency with recruitment platforms, particularly Smart Recruiter, is required.

Responsibilities

Provide expertise on HR policies and act as a resource for hiring units.
Collaborate with other HR units to enhance recruitment processes.
Analyze and recommend improvements to existing HR policies.
Ensure timely filling of vacant positions in coordination with various bureaus.
Manage the recruitment and job posting processes using Smart Recruiter.
Work to create and maintain standard operating procedures with the Business Process Improvement Office.
Supervise and train HR staff on civil service processes and compliance regulations.

Benefits

Opportunity to develop leadership skills through supervision and training of HR staff.
Access to a wide range of HR functions, enhancing professional growth.
Chance to work collaboratively across different units, fostering teamwork and communication skills.
Engagement in continuous analysis and improvement of HR practices, driving organizational success.
Exposure to compliance and legal processes, critical for HR management.

Full Job Description

Job Description

The Civilian Hiring Unit is responsible for day-to-day HR operations, including, but not limited to: implementing personnel actions such as recruitment and the job posting process through the Smart Recruiter platform, processing new hires from civil service list as well as non-lists, background investigations, and NYCAPS transactions.
The selected candidates' responsibilities may include, but will not be limited to the following:
-Provide subject matter and interpretive expertise to all levels within hiring units on HR policies and procedures. Acting as a resource to help others strategically navigate HR processes in recruitment, managing/operating within the Civil Service system.
-Partner with all other units within HR to ensure cross functional collaboration for success.
-Continuously analyze existing department policies and procedures to determine whether desired outcomes are being achieved and make recommendations as necessary to make improvements.
-Work closely with bureaus to ensure vacant positions are filled promptly
-Oversee recruitment and job posting process via the Smart Recruiter platform.
-Work closely with the Business Process Improvement Office to provide information necessary to create standard operating procedures and best practice manuals.
-Collaborate with Compliance and Legal to track expiration dates and maintain 100% compliance with work authorization regulations.
-Develop and implement metrics to support HR staff at all levels, ensuring data integrity while processing and reporting of HR data.
-Supervise and train staff on various aspects of HR, including but not limited to, citywide automated systems (NYCAPS, PMS, CHRMS, etc.), recruitment, job posting, hiring (list and non-list), leaves of absence, separations, etc.
-Supervise staff handling civil service hiring pools to ensure compliance with all civil service rules and regulations. Ensure the accurate and timely disposition of civil service certifications.

DIRECTOR EMPLOYEE MANAGEMENT D - 12675

Qualifications

Six years of full-time, progressively responsible personnel administration, experience at least 18 months of which must have been in a managerial or administrative capacity; or

Education and/or experience equivalent to "1" above.
Education may be substituted for the general personnel administration experience described above at the rate of 1 year of college for 6 months of experience up to a maximum of 4 years of college for 2 years of experience. A Master's degree with a major in management or administration may be substituted for an additional year of the general personnel administration experience. However all candidates must have eighteen months of managerial or administrative experience.

Additional Information

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