Work Shifts

Time: 8a-4p

Days: Mon-Fri

Facility: CHS Central Office

Duties & Responsibilities

Summary of position:

Within the Finance Department, under the supervision of the Director of Procurement and Contracts, the Deputy Director of Procurement shall proactively oversee daily purchasing activities and provide strategic leadership and operational oversight for all procurement functions. This position is responsible for managing the sourcing, contracting, and acquisition of clinical and non-clinical supplies, equipment, and services to ensure cost-effectiveness, high quality, and compliance in purchasing processes that support vulnerable patient care. Additionally, this role involves supervising, training, and mentoring purchasing staff to ensure adherence to compliance standards, operational efficiency, and alignment with organizational objectives. The Deputy Director of Procurement acts as a principal advisor to the Director of Procurement and Contracts and collaborates across functions to enhance supply chain performance and vendor relations. The ideal candidate will demonstrate the ability to operate effectively within a large, complex government bureaucracy, consistently delivering high-quality, timely work products to both internal and external stakeholders.

Deputy Director of Procurement

• Provide strong management leadership to supervise, train, and mentor a team of four procurement analysts, ensuring high performance and professional development.
  • Establish specific objectives and tasks to provide tangible guidance, including using checklists to support staff in maximizing the accuracy of their work submissions. Hold staff accountable when necessary for correcting mistakes and improving communication. Work to improve staff work accuracy and efficiency.
  • Foster trust and mutual understanding by creating a positive and professional work culture.
  • Ensure staff receive necessary training and professional growth opportunities.
  • Encourage open communication on the team and manage regular one-to-ones with clearly communicated work objectives.
• Distribute workloads efficiently, evaluate employee performance, and enforce organizational/departmental standards.
• Develop, implement, and maintain internal procedures, controls, and quality assurance metrics.
• Monitor, review, and assign incoming orders (Stock items and Special Purchase Requests (SPR)) to staff.
  • Ensure staff are promptly processing Stock items and SPRs, and orders are properly logged into the IdWhere Inventory Management system after the Purchase Order (PO) is dispatched and the requester is notified once the order is placed.
  • Ensure staff are following up with vendors on open POs, and they are updating delivery details in the Open POs Tracker.
  • Ensure staff communicate with the requesters for any delays with stock or SPR orders.
  • Ensure staff resolve order shortages or discrepancies with the vendor within 24 hours after the order is delivered, and IdWhere is updated accordingly.
• Review and approve requisitions, ensuring they are accurately reflecting order and address any requisition issues with the team.
• Coordinate with CHS Accounts Payable, Supply Chain Purchasing team, and CHS Receiving department, and CHS Inventory Management on PO updates, returns, invoices, credits, and other requests.
• Support CHS Inventory Management with replenishment requests, flagging low inventory, and backordered items.
• Coordinate with the H+H Supply Chain team when back-orders, discontinued products, and other emergency sourcing needs arise.
• Assist Leadership, and perform analysis on Capital investments to ensure alignment with strategic and financial goals
• Review internal and vendor reports to identify instances requiring immediate follow-up to address back orders and discrepancies.
• Periodically review and update the internal trackers and database to ensure pricing aligns with contracts.
• Periodically review and update internal trackers for leadership review.
• Serve as the acting Procurement Director in their absence.
• Perform other duties as assigned.

Minimum Qualifications
1. Master's degree from an accredited college or university in Accounting, Finance, Business Administration or a related discipline with an emphasis on accounting and financial systems; and two (2) years of responsible-level experience in fiscal management or administration with an emphasis on financial
systems, management information and controls, one (1) year of which must have been in a responsible administrative or managerial capacity; or
2.Bachelor's degree from an accredited college or university in disciplines, as listed in "1" above; and three(3)years of experience, as described in "1" above, one (1) year of which must have been in a responsible administrative or managerial capacity.

Department Preferences

• 5+ years of progressive, senior-level experience managing the workforce and experience in purchasing, sourcing, or contract administration, preferably in government, public-facing, or large corporate entities
• Excellent interpersonal, analytical, and oral and written communication skills.
• Proficiency with Enterprise Resource Planning (ERP) systems and financial management software (e.g., Oracle Procurement)
• Computer literacy with excellent skills in Microsoft and Google Office suites.

Benefits

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• Loan Forgiveness Programs for eligible employees
• College tuition discounts and professional development opportunities
• College Savings Program
• Union Benefits for eligible titles
• Multiple employee discounts programs
• Commuter Benefits Programs

If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.