Job Title: Deployment Logistics Coordinator

Location: Irvine, CA

Job Type: Full time

Prefer Local Candidates

About the role:

We are looking for a Deployment Logistics Coordinator to manage the movement of robots, spare parts, equipment, and other materials between FieldAI HQ, customer sites, and field deployment locations. This role will serve as the central point of coordination for all deployment logistics, working closely with deployment, service, engineering, and hardware teams to ensure offsite operations run smoothly.

The role will also coordinate domestic and international shipments, including freight forwarding, customs clearance, import/export compliance, carnet management, and country-specific shipping requirements.

Key Responsibilities

• Own the end-to-end logistics process for deployment and return of robots, spare parts, and equipment between HQ, customer sites, and field operations.
• Coordinate domestic and international shipments, including freight carriers, customs documentation, and delivery timelines.
• Maintain accurate inventory records, asset locations, calibration status, shipping history, and equipment availability to ensure deployment readiness.
• Own the process for preparing, inspecting, and documenting equipment before deployment and upon return.
• Serve as the primary logistics point of contact across Commercial Operations, ensuring clear communication on availability, schedules, and any delays or issues.
• Maintain detailed logs of equipment usage, shipping costs, and deployment history.
• When needed, travel to customer sites or events to support equipment setup, handoff, or retrieval.
• Prepare, package, label, and inspect robots, batteries, spare parts, and deployment equipment for shipment.
• Receive returned equipment, perform intake inspections, and coordinate repair or replenishment as needed.

Required Qualifications

• 4+ years experience in logistics, shipping, asset management, or field operations coordination
• Strong organizational skills and meticulous attention to detail
• Excellent communication skills - comfortable coordinating across multiple teams and external partners
• Proficiency with tracking systems, spreadsheets, and project management tools (e.g., Google Sheets, Jira, Confluence)
• Valid driver's license; willingness to travel up to 25% of the time
• Thrives in a fast-paced, rapidly changing environment

Preferred Qualifications

• Experience in robotics, autonomous vehicles, or hardware company logistics
• Coordinate international shipments, including commercial invoices, customs documentation, carnets, import/export compliance, freight forwarding, and country-specific shipping requirements.
• Experience supporting trade shows, demos, or customer events
• Exposure to inventory management systems or ERP tools

$75,000 - $100,000 a year

Compensation

The salary range for this role is dependent upon experience. The actual offer for this position will be based on factors such as relevant experience, competencies, certifications, and how well the candidate meets the qualifications outlined above. Part of our compensation package also includes full benefits, equity, and generous time.

Field AI Onsite Work Philosophy

At Field AI, we believe the most effective way to collaborate and solve complex challenges is by working together in person. This is a fully onsite role, and candidates will be expected to work from our Mission Viejo, CA office. In-person engagement is essential to our success, and we offer flexible working hours to support focus and work-life balance.