Position DetailsPosition Information
Recruitment/Posting Title Department Administrator
Job Category URA-AFT Administrative
Department Finance Office
Posting Summary Rutgers, The State University of New Jersey is seeking a Department Administrator for the School of Nursing. This position will report to the Senior Business Manager in the Finance Department with a dotted line to the Personnel Manager in the Office of Faculty and Staff Resources (HR).
Among the key duties of this position are the following:
- Provides oversight and support for faculty in the production and review process for expense related requests including travel booking, travel advances, check requests, purchase requisitions and others expense-related requests to ensure inclusion of proper accounting information and supporting documentation for successful submission.
- Follows up on the completion of and resolve any outstanding issues with the appropriate parties related to travel and purchases.
- Reviews and screens the travel approval form and P-Card requests before approval by the Senior Business Manager and/or Chief Financial Officer.
- Assists the Personnel Manager with disseminating faculty information and working in collaboration with Human Resources (Human Capital Management, Benefits, RBHS Faculty Affairs, University Office of Labor Relations, and Payroll) on matters pertaining to faculty status, benefits, compensation, and other related policies and procedures.
- Assists the personnel manager with the coordination and facilitation of faculty appointments, promotions, reappointments, administrative appointments, separations, salary adjustments, and additional assignments, including processing the hires of adjuncts, per diems, and lecturers.
FLSA Exempt
Grade 05
Salary DetailsMinimum Salary 68278.480
Mid Range Salary 84393.980
Maximum Salary 100509.480
Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time
Working HoursStandard Hours 37.50
Daily Work Shift Day
Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Seniority UnitTerms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience - Bachelor's degree or an equivalent combination of education and/or experience in finance/management, human resources, or a relevant field.
- Two years of experience with faculty administration, data and record management, travel expense and management, processing faculty appointments, reappointments, promotions, and all other faculty-related actions.
Certifications/LicensesRequired Knowledge, Skills, and Abilities - Demonstrated organizational and communication skills.
- Ability to work independently, multitask across multiple projects and priorities, problem-solve, and function well in a team environment.
Preferred Qualifications - Experience using Canvas, Sakai, ORACLE, Tableau, Concur Travel and Expense, ROCS, and FIS.
Equipment Utilized - Proficiency in Microsoft Office, including Word, Excel, Publisher, PowerPoint, Access, and other database applications.
Physical Demands and Work EnvironmentSpecial ConditionsPosting Details
Posting Number 26ST0805
Posting Open Date 04/28/2026
Special Instructions to ApplicantsRegional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
City Newark
State NJ
Location DetailsPre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
