SummaryThe Senior Analyst, Cost Assurance supports the end-to-end cost assurance cycle by ensuring all business payable transactions are accurately identified, validated, and processed. The role maintains the completeness, accuracy, and timeliness of Accounts Payable transactions while ensuring compliance with company policies and procedures for Accounts Payable (AP) and Accounts Receivable (AR). The Senior Analyst collaborates with vendors and cross-functional teams to resolve discrepancies, strengthen business relationships, and improve operational efficiency. The role also supports process improvement initiatives through identification of opportunities to enhance workflows, controls, and systems
Primary Responsibilities (70-90%)- Support the end-to-end Accounts Payable (AP) process, ensuring invoices are accurately received, validated, processed, and reconciled.
- Monitor pending transactions and AP processing activities for completeness, accuracy, and timely resolution.
- Research, analyze, and resolve invoice discrepancies, payment exceptions, and AP/AR issues while identifying root causes and corrective actions.
- Review invoices and supporting documentation for compliance with company policies and procedures.
- Perform quality assurance reviews to ensure billing accuracy and adherence to internal controls.
- Partner with internal stakeholders, vendors, and subject matter experts to resolve complex issues and improve processes.
- Maintain and reconcile AP logs, manual billing records, and tracking tools to ensure data integrity and reporting accuracy.
- Analyze dashboards, operational metrics, and performance trends to identify process improvement opportunities.
- Support rate escalation processes by validating rate changes, calculating adjustments, and ensuring timely implementation.
- Monitor billing rejects, investigate root causes, and coordinate corrective actions and resubmissions.
- Maintain issue tracking logs to ensure timely resolution and documentation.
- Prepare clear and comprehensive documentation, escalation reports, and process summaries.
- Provide guidance and functional support to team members on complex transactions and issues.
- Identify process gaps and recommend improvements to increase efficiency, accuracy, and compliance.
- Serve as a Cost Assurance subject matter expert (SME) on projects, testing, and system enhancements.
- Support management with reporting, audit requests, special projects, and other duties as assigned.
Secondary Responsibilities (10-30%)- Provide subject matter expertise on issue resolution methods, risks, and best practices.
- Monitor issue resolution progress and ensure proper follow-up and closure of outstanding items.
- Maintain issue tracking logs and ensure accurate reporting.
- Review billing rejects, conduct root cause analysis, and support corrective actions.
- Serve as a Cost Assurance SME on cross-functional initiatives and business projects.
- Identify knowledge gaps and recommend training initiatives and documentation updates to improve team performance and operational effectiveness. [Sr. Analys...surance JD | PDF]
Education & ExperienceRequired- Associate's Degree
- 3-5 years of experience
- Experience in Cost Assurance, Accounts Payable, Accounts Receivable, Financial Operations, Shared Services, or Accounting
Preferred- Bachelor's Degree
- 4-7 years of experience
- Progressively responsible experience in Cost Assurance, Financial Operations, Audit, or Shared Services
- GAAP knowledge
Knowledge, Skills & AbilitiesRequired- Strong verbal and written communication skills
- Knowledge of accounting principles, including General Ledger, Accounts Payable, and Accounts Receivable
- Advanced Microsoft Excel skills
- Strong analytical and problem-solving skills
Preferred- Experience with Power BI reporting and dashboard development
- Knowledge of KPI development and performance measurement
- Understanding of internal controls and compliance
- Proficiency in SAP or a comparable ERP system
- Experience supporting cross-functional projects and system enhancements
Physical Requirements
Ability to sit and work at a computer for extended periods
Occasional lifting up to 10 lbs
Repetitive hand use for typing and documentation
Occasional standing, walking, and travel (up to 5%)
Working Conditions
Office-based role located in Irvine, CA
Standard office environment with low noise levels
Frequent communication via phone, email, and internal systems
