Coordinator, Engineering Technical Services

Public Works - Operations Support

Status: 1 Full Time Position

Salary Range: $71,549 to $89,436 per annum (plus benefits)

Hiring Range: $71,549 to $80,493 per annum (plus benefits)

Work mode: Hybrid* see below for details

Location:2 Copper Road, Brampton

Hours of work: 35 hours of work per week

The Role:

Reporting to the Supervisor, Engineering Technical Services, the Administrative Coordinator provides comprehensive administrative, financial, payroll, and project support to the Engineering Technical Services (ETS) division. This role is responsible for coordinating document management and records administration, supporting payroll and budget processes, maintaining administrative systems and reports, responding to internal and public inquiries, and coordinating communications related to Regional construction projects.

The Administrative Coordinator plays a key role in supporting divisional operations, continuous improvement initiatives, and business process enhancements while ensuring accuracy, confidentiality, and exceptional customer service.

What You Will Do in This Role:

• Coordinate and maintain manual and digital filing systems for construction project documentation, inspection records, and research materials.
• Conduct research and prepare correspondence, reports, presentations, and communications on behalf of management and the Engineering Technical Services team.
• Monitor cost centre activities and provide administrative support for annual budget planning and financial processes.
• Coordinate promotional, educational, and divisional activities and initiatives.
• Maintain monthly reports, databases, records, and administrative systems.
• Accurately process daily timesheet information and maintain payroll records using corporate systems.
• Collaborate with supervisors and managers to ensure payroll approvals are obtained and discrepancies are resolved in a timely manner.
• Prepare labour and payroll reports to support operational and management decision-making.
• Maintain staff attendance, vacation, and sick leave records.
• Coordinate and reconcile P-Card transactions, ensuring all supporting documentation is complete, accurate, and compliant with corporate requirements.
• Allocate expenses to appropriate cost centres, departments, and projects and assist with financial tracking and reporting.
• Respond to internal and external inquiries, providing information, assistance, referrals, and follow-up as required.
• Support inquiries related to payroll, water services, capital projects, and service connections.
• Coordinate responses to public inquiries and concerns regarding Regional construction projects and work collaboratively with operational staff to facilitate timely resolutions.
• Schedule meetings, prepare agendas, coordinate logistics, record minutes, and distribute meeting materials.
• Prepare journal entries, cheque requisitions, invoices, and other financial documentation as required.
• Coordinate the preparation and distribution of construction-related communications, including water interruption notices and project updates.
• Manage office supply inventory and coordinate purchasing requirements.
• Establish and maintain efficient office procedures and administrative practices.
• Support continuous improvement initiatives and business process enhancements within the division.

What the Role Requires:

• University degree or college diploma in Business Administration, Office Administration, Administrative Studies, or a related field.
• Minimum three (3) years of related administrative experience, preferably within a municipal, engineering, construction, or technical services environment.
• An equivalent combination of education and experience may be considered.

• Strong oral and written communication skills with the ability to prepare professional correspondence and reports.
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Visio.
• Demonstrated experience in payroll administration, records management, and financial administration.
• Strong customer service skills with the ability to interact effectively with residents, staff, management, and external stakeholders.
• Excellent organizational and time-management skills with the ability to manage multiple priorities and meet tight deadlines.
• Strong attention to detail and accuracy when handling payroll, financial information, and confidential records.
• Well-developed analytical, research, investigative, and problem-solving skills.
• Ability to identify issues, recommend solutions, and implement appropriate actions.
• Strong interpersonal skills with the ability to work independently and collaboratively within a team environment.
• Demonstrated ability to adapt to changing priorities and work effectively in a fast-paced environment.
• Commitment to maintaining confidentiality and exercising sound judgment in all aspects of the role.
• A satisfactory Level 1 Criminal Record Check obtained directly from a police station (third-party background checks will not be accepted)

Perks That Make Work Fun (and Your Life Easier)!

At Peel Region, we believe in taking care ofyou. Here's what you'll enjoy when you join our team:

• Top-Notch Benefits: Comprehensive Health, Dental, and Vision plan (yes, even psychological health coverage) 6 starting on your very first day!
• OMERS Pension Plan: Enrolment to help secure your future with peace of mind.
• Vacation Time That Grows: Start with 3 weeks of vacation per year 6 because work-life balance is important!
• Personal Days Just for You: Enjoy 3 paid personal days and floating holidays to recharge whenever you need.
• Wellness First: Flexible hours to fit your lifestyle and prioritize your health and well-being.
• Performance Pays Off: Annual performance reviews with merit increases 6 your hard work is recognized and rewarded!
• Supportive, Respectful Culture: Work in an environment where leadership truly cares and inclusivity is celebrated.

We9;ve got you covered 6 because we know happy, healthy people do their best work!

Work Mode: In this role, you9ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum oftwo days per week on-siteis expected, with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.

Note:Your hybrid work location must be within the province of Ontario to ensure compliance with regulations and policies.

Interview: Ourrecruitmentprocessmaybecompletedwith video conference technology.

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

Peel Region remains committed to uninterrupted service delivery during the transition outlined in the Peel Transition Implementation Act, 2024, introduced by the Ontario government on December 12, 2024. If passed, this legislation would transfer responsibility for regional roads and stormwater infrastructure to Brampton, Caledon, and Mississauga by July 1, 2027, or as determined by the Minister. Waste Collection in Mississauga, Brampton and Caledon would also transfer to the cities of Mississauga, Brampton and the Town of Caledon on October 1, 2027. Peel Region will continue to manage Community Recycling Centres (CRC) along with transfer, processing, and disposal services. Peel Region continues to offer meaningful opportunities for skilled professionals to make a lasting impact during this period of change and beyond. For more details, visit peelregion.ca/transition

Ifthis opportunity matches your qualifications and experience, please apply on-line.