COORDINATOR COLLECTIONS & CONSERVATION

City of Toronto • $97K — $107K *

Toronto, ON M3C 0E3In-Person

Education, Government & Non-Profit

5 - 7 years of experience

Today

Be an Early Applicant

By clicking Apply, I agree with Ladders' Terms of Use and Privacy Policy

Job Overview by Ladders

Qualifications

Post-secondary degree or diploma in museology, material culture, or closely related discipline, or equivalent experience.
Valid Province of Ontario Class 'G' Driver's License and ability to maintain City operating permits.
Considerable experience in collections management within a museum environment.
Extensive experience in policy development, operational planning, and budget administration.
Significant experience in facility management, including health & safety standards compliance.
Proficient in information technology, especially database management and digital photography for museums.

Responsibilities

Analyze and identify trends in museum collections to develop operational strategies.
Direct the delivery of collections-based services and manage operations at museum sites.
Ensure safety, security, and accessibility of the Historical Collection according to museum standards.
Oversee part-time staff, including work assignments and scheduling.
Develop quality service delivery standards and fiscal management strategies for museum operations.
Coordinate repairs and maintenance of storage facilities to preserve heritage features.
Collaborate with cultural services to implement city-wide cultural outreach programs.

Benefits

Permanent full-time position offering job stability.
Monday to Friday schedule, promoting a healthy work-life balance.
Opportunity to work within Toronto's cultural sector and contribute to community engagement.
Engagement in diverse museum activities and programs that enhance public accessibility to cultural heritage.

Full Job Description

Job ID: 65572
Job Category: Economic Development, Arts & Culture
Division & Section: Economic Development & Culture, EDC Museum & Heritage Services
Work Location: ATLANTIC AVENUE STORAGE FACILITY, 98 Atlantic Ave. Toronto, ON M6K 1X9
Job Type & Duration: 1 Permanent Full-Time Vacancy
Hourly Rate: $47.07 - $51.58
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-Time
Number of Positions Open: 1
Posting Period: 08-Jul-2026 to 22-Jul-2026

Job Functions:

Analyses and identifies museum collection trends, policies and procedures to develop and initiate detailed strategies to ensure effective and efficient operational plans and service delivery related to the City's Historical Collection.
Directs and coordinates the delivery of collections based services (I.e. historical research, re-restorations, inventory and collections moves ETC.) and operations for the City's museum sites, clients and the community.
Ensures the safety, security and accessibility of the Historical Collection while maintaining current museum standards of collections management.
Directs all part-time specialized staff including assigning and reviewing of work. Schedules part-time staff.
Develops and implements quality service delivery standards, fiscal management strategies and sound financial management emphasizing internal control to assist the unit in meeting the needs of the museum sites and to achieve revenue targets. (I.e. financial reporting, variance reports, budgeting for projects)
Coordinates repairs to storage facilities and provides input to the Capital budget in order to provide a clean and safe venue for public and staff and to preserve the heritage features of the facility. Ensures that mechanical and electrical systems are inspected regularly. (I.e. coordinates fire inspections, elevator maintenance, pest management ETC.)
Coordinates collections-related issues and provides museum expertise for major Capital projects within the Museum Services unit.
Oversees unit activities to ensure compliance with City policies and procedures and legislative requirements. Reviews incidenUaccident reports.
Researches and writes scope of work documents for RFP and RFQ procurement ensuring the accuracy of specialized requirements.
Coordinates and executes artifact movement within professional museum standards.
Collaborates with Supervisor Collections & Conservation and other Cultural Services staff to deliver City-wide cultural outreach programs and services. Provides organizational assistance to museum and cultural groups and other community organizations.
Implements and administers innovative programs to make the Historical Collection accessible to the public through traditional and new technologies, such as the exhibition and loan programs.
Identifies, recommends and coordinates the implementation of technologies to support collections management objectives for all museum sites.
Collaborates with the Supervisor Collections & Conservation, Registrar and Chief Curator to make recommendations for acquisitions, loans and deaccessions to maintain an inventory of the collection and research pertaining to the collection.
Performs material culture research, writes reports and presents workshops or presentations on related collections management topics.

Key Qualifications:
Your application must describe your qualifications as they relate to:

Post-secondary degree or diploma in museology, material culture, or other closely related discipline, or an approved combination of education and museum experience.
Must possess a valid Province of Ontario Class "G" Driver's License and must qualify for the City's equipment operating permits and requirements and be able to maintain same.
Considerable experience working in collections management in Museum setting.
Considerable experience in conducting analyses, developing policies, operational plans and procedures, administering program budgets, establishing priorities, developing alternative revenue strategies and achieving planned results.
Considerable experience in facility management including maintenance, operations and implementing health & safety standards.
Considerable experience working with information technology, particularly database management and digital photography in Museum setting.

You must also have:

Experience writing in a variety of formats, including reports, correspondence and exhibit text an asset
Ability to be qualified to obtain a Firearms Possession & Acquisition (PAL) license
Ability to represent Museum Services with professional credibility among external stakeholders.
Ability to communicate with staff at all levels of the City Corporation.
Ability to direct and develop staff in a service delivery environment.
Ability to develop and sustain partnerships with a variety of stakeholders.
Ability to identify and act on revenue generating opportunities.
Strong interpersonal skills to effectively work with staff, volunteers, board and other groups.
Knowledge of government legislation in the areas of Occupational Health & Safety, Employment Standards and Human Rights.
Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

About City of Toronto

City of Toronto provides its users with information on the lifestyles, business, and locations of Toronto. Lifestyle information consists of health, energy, services, children’s services, arts, culture, festivals, events, housing, and transportation. Business-related information consists of investments, startups, reports, event planning, and city-based partnerships. Furthermore, it provides its users with history, facts, images, events, and attractions of Toronto. City of Toronto is based in Ontario.

City of Toronto Careers

There has never been a better time to explore the diverse job opportunities at the City of Toronto—the hub of professional growth and innovation in the region.

Work You’ll Experience

Join the City of Toronto’s dynamic team to assist in transforming the city through public service and innovative leadership. The City of Toronto offers a unique position in the marketplace, combining public administration with cutting-edge initiatives that enhance the lives of its residents. Engage with a team of skilled professionals dedicated to fostering a culture of diversity, equity, and inclusion. The City of Toronto is not just a place of employment; it is a place where careers flourish and where the professional environment encourages continuous personal and professional development.

City of Toronto Jobs and Employment

The City of Toronto is building a market-leading workforce that supports the city’s vision through strategic leadership and proactive management. This team helps to master the challenges of urban growth and community service.

Innovative Work

At the City of Toronto, innovation isn’t just a buzzword—it's a practical approach to solving real-world issues that affect millions of people. With projects that range from improving municipal services to enhancing urban sustainability, employees at the City of Toronto push the boundaries of what is possible in public service.

Professional Growth and Development

The City of Toronto is committed to nurturing the careers of its employees with unmatched training, development programs, and leadership opportunities. Whether through professional development workshops, leadership training, or diversity training, the City ensures that every team member has the tools to succeed.

Explore Career Opportunities

From internships to full-time positions, the City of Toronto offers a range of job opportunities that cater to various skills and career aspirations. Positions in healthcare, engineering, finance, urban planning, and more are available, providing a broad spectrum of career paths for job seekers.

The City of Toronto Employment Culture

The City’s employment culture is centered on creating a supportive and inclusive workplace. This culture is evident in its commitment to diversity and innovation, where each team member’s contributions are valued and celebrated.

Stay Connected with City of Toronto Careers

Join the Team

Search open positions that match your skills and interests. The City of Toronto looks for passionate, curious, creative, and solution-driven team players. Explore the various benefits, from health insurance to retirement plans, that make the City of Toronto a premier employer.

Keep Up to Date

Stay informed with career tips, insider perspectives, and industry-leading insights—all from the professionals who are part of the City of Toronto team.

Job Alert Emails

Personalize your subscription to receive job alerts, latest news, and insider tips tailored to your preferences. Discover the exciting and rewarding career opportunities that await at the City of Toronto.

SEARCH CITY OF TORONTO JOBS

READ CAREERS BLOG

Learn more about City of Toronto

Size

10,001 employees

Industry