Coordination Manager - New Generation Systems (NGS) Role OverviewThis role serves as a highly trusted strategic partner responsible for enabling leadership effectiveness, driving operational cadence, and ensuring alignment across lead staff and cross-functional teams.
This role goes beyond traditional administrative support by facilitating critical business rhythms, enhancing communication strategies, and driving execution of key initiatives. The position requires strong business & leadership acumen, executive presence, and the ability to operate independently in a fast-paced, high-visibility environment.
Key Responsibilities- Demonstrates our core competencies: Action oriented, change champion, customer-focused, developing self & others, and ownership
- Lead and support cross-functional initiatives assigned by the SVP of New Generation Systems
- Consolidate and present future staffing plans, in collaboration with the department heads
- Consolidate, present and maintain a list of future project opportunities in collaboration with Commercial Operations
- Lead and support cross-functional initiatives including facilities or operational improvement projects
- Prepare, with support from SVP, presentations to business executives and others.
- Act as a strategic partner to the SVP
- Analyze departmental key performance indicators and provide summaries and recommended actions
- Assist with identification of risks and gaps that need to be addressed
- Track and prioritize actions
- Identify trends, risks, and opportunities and proactively elevate to leadership
- Own and coordinate key leadership cadences, including:
- Monthly Operations meetings
- Monthly/Quarterly Project Review Meetings
- Periodic staff meetings
- Other Large Team Building Events
- Maintain a dynamic, prioritized "to-do" and "not-to-do" framework; regularly review priorities and progress with the SVP.
- Manage a team of project administrators who support our project operations, responsible for their deliverables & value provided to the core team.
Soft Skills- Exercise sound judgment and appropriately challenge perspectives to strengthen decision-making.
- Build and maintain strong working relationships with staff and key stakeholders to improve overall organizational efficiency.
- Always maintain the highest degree of honesty and integrity.
- Proven ability to lead team members in a highly confidential and fast-paced environment.
- Exceptional organizational and prioritization skills with attention to detail.
- Ability to influence without direct authority and build cross-functional relationships.
- Proactive and solutions-oriented
- Exceptional communication, strategic thinking, and organizational skills.
Requirements- Bachelor's degree in Business, Engineering, or related field preferred.
- A minimum of 2-5 years of experience supporting senior leadership, program management, or business operation roles.
Why Should You Apply?- Excellent Benefits (Medical, Dental, Vision & 401K Matching).
- Excellent development programs and advancement opportunities.
- Tuition reimbursement and on-the-job training.
- Paid vacation, sick time, and holidays.
- Committed to quality products and services.
- Great working environment and culture.
- Employee Appreciation Programs and Event.
