Position SummaryThe Controller leads the day-to-day financial operations, analysis, and reporting for Virginia Ear, Nose & Throat Associates, P.C.; Virginia ENT Surgery Center, LLC; and V.E.N.T.A., LLC. Working closely with the Chief Executive Officer, the Controller delivers timely financial statements, productivity and performance analyses, and ad hoc reporting that supports strategic decision-making across all three entities.
Key ResponsibilitiesAccounts Payable, Payroll & Cash ManagementThrough the Accounts Payable Clerk / Financial Analyst, with direct ownership where needed:
- Review, reconcile, and approve invoices; partner with managers and physicians to resolve discrepancies.
- Submit checks to the CEO for review and signature.
- Analyze invoices on an ongoing basis to identify errors, omissions, and cost-savings opportunities with alternative vendors.
- Record and monitor daily deposits and bank account activity across all entities.
- Prepare and submit retirement and pension contributions for self-directed and employer-sponsored plans.
- Support the CEO and HR Manager on retirement plan distributions and related reporting.
- File and remit monthly sales and use tax for all office locations.
- Process payroll and serve as back-up to the HR Manager for payroll entry and employee deductions.
- Establish and maintain vendor accounts and records.
- Review and track physician personal expense reports; escalate concerns to the CEO.
- Coordinate timely corporate buyouts and distributions for retired shareholders.
- Maintain annual rent and CAM adjustments for all office locations.
- File the annual Unclaimed Property report with the Commonwealth of Virginia.
- Cross-train and support the part-time Administrative Assistant on AP functions.
- Assemble documentation for external accountants for tax preparation and other financial needs.
- Coordinate accounting adjustments with internal and external accounting personnel.
Financial Reporting & Analysis- Establish and maintain the monthly close schedule and ensure on-time completion.
- Prepare monthly financial statements for all three entities and for each profit center within Virginia ENT.
- Generate productivity reports for all providers in the P.C. and for the ASC overall.
- Prepare and review monthly bank reconciliations for all entities.
- Reconcile all General Ledger accounts monthly and investigate Balance Sheet variances.
- Maintain physician and aesthetician bonus reports.
- Deliver ad hoc financial, statistical, and operational reporting for the CEO.
Operations & Management- Manage and develop the AP Clerk / Financial Analyst.
- Partner with the Director of Operations to maintain an up-to-date inventory of computers and Office 365 licenses.
- Support the CEO in maintaining the company-wide asset listing.
- Track skincare inventory and reconcile related COGS adjustments.
- Generate monthly on-call reports and submit them to the appropriate hospitals for reimbursement.
- Support the CEO, shareholders, and other Directors and Managers with additional projects as assigned.
- Maintain strict confidentiality of all financial and personnel data.
Required Qualifications- Bachelor's degree in Accounting, Finance, or a related business discipline; or six years of equivalent experience; or an equivalent combination of education and experience.
- Five or more years of progressive accounting experience.
- Strong working knowledge of QuickBooks.
- Demonstrated attention to detail and ability to work accurately under deadline pressure.
- Analytical, inquisitive mindset with strong problem-solving skills.
- Excellent verbal and written communication; comfortable engaging with physicians, managers, vendors, and staff at all levels.
- Strong organizational skills with the ability to prioritize, multi-task, and adapt to shifting demands.
- Team-oriented with the ability to perform well under pressure.
Preferred Qualifications- Accounting experience in a medical or multi-entity healthcare setting.
- Experience with a practice management system; Allscripts preferred.
- Familiarity with ASC accounting, physician compensation models, and shareholder distributions.
Work Environment- Medical office setting with adequate lighting, ventilation, and workspace.
- Possible exposure to communicable conditions common to a medical office environment.
Physical Requirements- Prolonged periods of sitting and viewing a computer screen.
- Occasional lifting and carrying of items up to 15 pounds.
- Manual dexterity sufficient to operate standard office equipment (keyboard, calculator, phone, copier).
- Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.
