Position Overview

The MI Contracts Manager is responsible for the end-to-end contract lifecycle for vendor and customer agreements within the HCUS MI Business of FUJIFILM. The role will partner with Sales, Product Managers, Operations, Finance and Legal to drive efficient execution, policy compliance, and business outcomes. This role establishes and maintains standardized processes, templates, approval workflows, and performance metrics to accelerate deal velocity while mitigating risk. Candidate will be highly organized, detail-oriented, and excel at cross-functional collaboration to resolve complex issues, implement process improvements, and ensure all agreements align with FUJIFILM's corporate policies and practices and are competitive.

Job Description

Duties and responsibilities

The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with little to no supervision. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Manage the end-to-end contract process for vendor and customer agreements, including intake, redlines, negotiation support, approvals, execution, renewals, and maintenance of contract records.
• Review, analyze, and summarize legal documents, agreements, and related terms to identify key risks, obligations, inconsistencies, and required revisions.
• Prepare or coordinate initial drafts using approved templates, standards, and deal-specific business terms, escalating non-standard provisions as needed.
• Identify fallback positions, escalation paths, and exception options to resolve negotiation roadblocks while aligning with company policy and risk thresholds.
• Support contract governance, policy adherence, audit readiness, and compliance coordination with Legal and other stakeholders.
• Coordinate with Legal on applicable legal and regulatory requirements; maintain awareness of policy and process implications.
• Own contract organization, repository management, version control, and document retention standards.
• Lead process improvement initiatives to standardize workflows, reduce cycle time, improve approval consistency, and strengthen controls.
• Manage responses to internal and external contract-related information requests, coordinating with Legal, Sales, Procurement, and Finance as needed.
• Provide contract operations and stakeholder support, including tracking, reporting, and workflow coordination.
• Serve as the primary internal subject matter expert on U.S. Government, DoD, and VA acquisition and contracting processes as they relate to medical software and medical informatics solutions.
• Maintain a thorough understanding of vendor qualification requirements to sell to DoD and VA (e.g., registrations, representations and certifications, cybersecurity and information assurance requirements, and other eligibility criteria).
• Review solicitations, RFIs, and RFPs for Government opportunities and coordinate internal responses related to pricing, terms and conditions, compliance statements, and operational impacts.
• Assist in contract negotiations with Government customers and prime contractors, in coordination with Legal and executive leadership, to ensure terms are commercially reasonable and operationally feasible.
• Comply with all applicable U.S. Food and Drug Administration (U.S. FDA) medical device regulatory requirements, applicable ISO 13485 standard requirements and all other applicable laws, regulations, and standards.

Qualifications

• BA/BS/MA or equivalent work experience.
• 5+ years of experience working with contracts, including 3+ years of managing contract workflows for vendor, customer, SaaS, and technology agreements, experience reviewing, redlining, and interpreting legal documents preferred, but a legal degree is not required.
• Paralegal experience is a plus.
• Ability to read, dissect, and explain legal documents, contract language, and related provisions in a practical business context.
• Ability to articulate business requirements, risk positions, and process rationale to stakeholders.
• Must have strong interpersonal skills and a demonstrated ability to communicate with a diverse range of individuals.
• Ability to partner cross-functionally (Sales, Legal, Procurement, Finance) to drive contract process efficiency and business outcomes.
• Ability to drive action plans with direct and indirect authority, executing within established timeframes and meeting or exceeding stated deliverables.
• Excellent communication and presentation skills for training, reporting, and stakeholder alignment.
• Exceptional organizational skills, attention to detail, and process management expertise.
• Advanced proficiency in MS Office, Salesforce, and contract management systems (e.g., DocuSign, Pramata)

Physical requirements

The position requires the ability to perform the following physical demands and/or have the listed capabilities.

• The ability to sit up 75-100% of applicable work time.
• The ability to use your hands and fingers to feel and manipulate items, including keyboards, up to 100% of applicable work time.
• The ability to stand, talk, and hear for 75% of applicable work time.
• The ability to lift and carry up to ten pounds up to 20% of applicable work time.
• Close Vision: The ability to see clearly at twenty inches or less.

Travel

• Occasional (up to 25%) travel may be required based on business need.

*#LI-Remote

In the event that COVID-19 vaccine mandates issued by the federal government, or by state or local government become effective and enforceable, the Company will require that the successful candidate hired for positions covered under relevant government vaccine mandate(s) be fully vaccinated against COVID-19, absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption.
Applicants to positions where vendor credentialing or other similar requirements exist to enter facilities will be required to comply with the credentialing requirements of the facilities, including complying with vaccine requirements.
For all positions, the Company encourages vaccination against COVID-19 and requires that the successful candidate hired be willing to test for the COVID-19 virus periodically and wear a face covering indoors as required, absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption.