IA Interior Architects is seeking a highly organized and detail-oriented Contracts Manager to support the Boston Studio's project delivery, business operations, and project management functions. The Contracts Manager will oversee the full contract lifecycle for client agreements, consultant contracts, and related project documentation, partnering closely with Studio Leadership, Project Management, Legal, Finance, and Operations teams.
This role is to provide strong support for architectural project delivery. This includes, but is not limited to responsibility for ensuring contracts are accurately drafted, reviewed, negotiated, executed, staffing support, proposal/additional service documentation/tracking, invoicing, financial tracking of each project. The ideal candidate combines strong architectural contract administration expertise with excellent communication skills and a proactive, solutions-oriented approach.
Key ResponsibilitiesContract Administration & Management- Manage the full lifecycle of client, consultant, subcontractor, and vendor agreements from initiation through execution and closeout.
- Review, track, and coordinate contract negotiations with clients, consultants, legal counsel, and project teams.
- Ensure contract terms align with IA standards, risk management practices, and business objectives.
- Maintain contract templates, exhibits, amendments, change orders, and related documentation.
- Monitor contract status, expiration dates, renewal requirements, and key contractual obligations.
Risk Management & Compliance- Identify and escalate contractual risks and non-standard terms.
- Collaborate with Legal, Risk Management, and Studio Leadership to resolve contract issues and negotiate acceptable terms.
- Ensure compliance with company policies, insurance requirements, licensing requirements, and applicable regulations.
- Maintain accurate records and audit-ready documentation.
Project & Business Operations Support- Partner with Project Managers and Studio Leaders during project pursuit, contract execution, and project delivery phases.
- Support fee proposals, scope documentation, amendments, and contract modifications.
- Assist with consultant onboarding and consultant agreement administration.
- Track contract metrics and provide reporting on execution timelines, outstanding agreements, and contractual obligations.
Process Improvement- Develop and maintain best practices, workflows, and procedures related to contract management.
- Support implementation and optimization of contract management systems and document repositories.
- Train project teams on contract requirements, risk awareness, and documentation standards.
- Recommend improvements that increase efficiency, consistency, and compliance.
Stakeholder Collaboration- Serve as a primary point of contact for contract-related inquiries within the Boston Studio.
- Coordinate with Finance regarding project setup requirements and contract compliance.
QualificationsRequired- Bachelor's degree in Business Administration, Contract Management, Legal Studies coupled with experience in Architecture, Engineering, Construction Management, or related field.
- 5+ years of experience in contract administration, contract management, project administration, project management, legal operations, or a related role.
- Experience reviewing and managing professional services agreements.
- Strong understanding of contract terminology, risk allocation, and commercial business practices.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
Preferred- Experience within architecture, interior design, engineering, construction, or professional services industries.
- Familiarity with AIA contracts and related industry-standard agreements.
- Knowledge of insurance, indemnification, limitation of liability, and professional services risk management concepts.
