This is a single-incumbent role: you are the one person at CPI responsible for contracts. That means we need both the depth and breadth to advise leadership on complex FAR/DFARS questions and the willingness to roll up your sleeves and do the hands-on work yourself - from tracking burn rates to building a cost proposal. Working closely with Finance and Senior Leadership, you will keep our task orders on track financially, meet our reporting obligations, provide leadership with a clear, up-to-date picture of contract health, and play a hands-on role in our bid & proposal process. This is a high-visibility position for an experienced, detail-driven professional who wants to own the operational backbone of a federal contract portfolio.
What You'll DoContract Administration & Compliance- Administer contract actions - track modifications, option exercises, and incremental funding; maintain an accurate record of contract type (FFP, CPFF, TM, IDIQ/task order) and key terms.
- Manage deliverables (CDRLs) - maintain a deliverables calendar, coordinate inputs from technical staff, and ensure on-time, compliant submission.
- Keep contract files audit-ready - organize documentation to support DCAA/DCMA, CPSR, and CMMC/security requirements, including DD-254s and other compliance artifacts.
- Ensure compliance - with the FAR, DFARS, agency supplements, and applicable vehicle requirements; stay current and advise leadership on government contract law and compliance.
Program & Financial Control- Track task-order finances - monitor funding, obligations, expenditures, and burn rates across task orders and CLINs; watch remaining funding and period of performance, flag approaching ceilings, and prepare Limitation of Funds / Limitation of Cost notifications as required.
- Own contract P&L - track profit and loss at the contract and task-order level; reconcile revenue, cost, and margin against plan, and surface variances to leadership with context and recommended action.
- Report on staffing - maintain staffing and labor-category reporting by contract: headcount, utilization, level of effort against funded hours, and labor-mix compliance with contract terms.
- Deliver COR monthly reporting - prepare and submit accurate, on-time monthly reports to Contracting Officer's Representatives, including status, financials, deliverables, and any required programmatic narrative.
- Coordinate invoicing & billing - work with Finance/Accounting to confirm billing aligns with contract terms and funding, and help resolve invoice or payment issues.
- Produce management reporting - build and maintain dashboards covering funding remaining, backlog, revenue, margin, and headcount by contract for monthly and quarterly reviews; maintain risk and issue logs, and support mitigation tracking.
Bid & Proposal/Pricing- Build cost proposals - develop pricing and prepare cost volumes consistent with the solicitation, CPI's rates and estimating practices, and DCAA expectations.
- Assemble and submit proposals - compile the full proposal package, coordinate inputs across technical, finance, and leadership, and manage on-time submission.
- Track the pipeline with Business Development - period-of-performance end dates, option windows, recompetes, and ceiling-increase needs.
- Growth opportunity - for the right candidate, this role can expand to managing the end-to-end bid & proposal process as proposal manager.
Subcontracts & Stakeholders- Manage subcontractor and consultant actions - track subcontract task orders, funding, and deliverables, and administer subcontract agreements.
- Support program reviews and customer interactions - help prepare and run internal program reviews and customer-facing status meetings.
Required Qualifications- Bachelor's degree in business, finance, contract management, or a related field - or equivalent experience.
- 5+ years of experience in government contracts administration, program control, or program management within a federal contracting environment.
- Significant knowledge of the FAR/DFARS and federal contract types (FFP, CPFF, T&M, IDIQ/task orders).
- Experience developing cost/price proposals for federal solicitations and assembling complete proposal submissions.
- Familiarity with DCAA-compliant accounting, provisional/indirect rates, and incurred-cost concepts.
- Demonstrated experience with task-order finance tracking, funding/burn analysis, and contract-level P&L.
- Strong spreadsheet skills and experience with a government-contracting ERP/accounting system (e.g., Unanet, Deltek Costpoint, QuickBooks).
- Excellent organization, written and verbal communication, and the ability to manage multiple deadlines independently with minimal oversight.
- U.S. citizenship and the ability to obtain and maintain a U.S. Government security clearance.
Preferred Qualifications- Active Secret (or higher) security clearance.
- Experience supporting DoD customers, particularly Navy, NRL, or USNO.
- Experience leading or managing the full bid & proposal process.
- PMP and/or NCMA certification (CFCM/CPCM).
- Experience with Unanet for project accounting and resource planning.
Benefits- 401(k), Profit Sharing and an Employee Stock Ownership Plan (ESOP)
- Disability insurance (short-term and long-term)
- Flexible schedule
- Flexible spending account
- Health, Dental and Vision insurance
- Life insurance
- Paid time off
- Parental Leave
- Tuition reimbursement
