Contracts & Compliance Manager is responsible for administering, interpreting, and advising on contracts, procurement documentation, and compliance requirements across the managed portfolio. This role serves as a centralized risk and compliance advisor, ensuring adherence to company standards, owner requirements, regulatory obligations, and industry best practices while exercising independent judgment and recommending appropriate courses of action to leadership.
This position partners closely with Owner Services, Risk Management, Operations, Finance, People & Culture, and Hotel Leadership to support and advise on vendor contracts and onboarding, property transitions, and ongoing compliance obligations. The role plays a key part in maintaining operational continuity, assessing and mitigating contractual, regulatory, and operational risk, and improving internal processes.
Location: Irving, TX, In office position
Responsibilities and Duties: Contract Administration & Procurement Support
- Own and manage the end-to-end contract lifecycle, including intake, review, drafting, redlining, execution, tracking, renewal, and archival of contracts, exercising independent judgment in contract review, risk assessment, and recommended negotiation positions.
- Prepare, review, draft, and redline a variety of agreements, including vendor and service agreements, purchase contracts, NDAs, credit applications, and related procurement documents, interpreting contract language to identify legal, financial, and operational risks.
- SME for internal stakeholders and vendors to ensure contract terms align with operational needs, risk requirements, and company standards.
- Exercise discretion in determining when contract deviations or compliance issues can be resolved within standard guidelines versus when escalation is required.
- Maintain contract records and metadata within the company's contract and compliance database software.
Compliance & Risk Support
- Maintain and oversee compliance documentation for legal entities, required filings, licenses, permits, and certificates of insurance while evaluating regulatory and contractual risk exposure.
- Ensure compliance requirements and deadlines achieved; assess and prioritize expirations, renewals, and outstanding documentation based on risk exposure and operational impact.
- Evaluate contractual and regulatory risks and recommend acceptance, mitigation, or escalation strategies within established risk tolerances.
- Support risk management initiatives by ensuring contract and vendor documentation meets insurance, indemnification, and compliance standards, and recommending corrective actions or escalation as appropriate.
- Analyze and prepare recurring compliance and risk reporting, including monthly or ad-hoc analysis, identifying trends, risk indicators, and mitigation opportunities for presentation to leadership.
Transitions & Special Projects
- Assess contractual and compliance considerations during hotel onboarding and offboarding activities by coordinating vendor communications, documentation collection, execution, and retention during property transitions.
- Contribute to special projects related to hotel resources, procurement optimization, compliance initiatives, and process improvements.
- Ensure timely completion of required documentation by both home office and field teams during transitions.
Process Ownership & Continuous Improvement
- Serve as the primary internal point of contact and compliance-related inquiries across departments.
- Evaluate existing workflows and identify opportunities to streamline contract, procurement, and compliance processes.
- Develop and maintain standardized templates, checklists, and procedures to support consistency and scalability.
- Advise leadership on compliance and contract matters with potential financial, legal, or operational impact.
- Ensure time-sensitive requests are prioritized and completed accurately and on schedule.
- Demonstrate a strong understanding of Spire Hospitality's strategic objectives, policies and operational standards.
- Act as a role model for professionalism, accuracy, accountability, and collaboration across the organization.
- Perform other related duties as assigned or needed.
Qualifications:Required:
- Minimum of three (3) years' experience in contract administration, compliance coordination, or related process ownership role.
- Demonstrated experience managing contracts and documentation in a regulated or multi-entity environment
- Exceptional organizational skills with strong attention to detail and follow-through.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong verbal and written communication skills; ability to work effectively with cross-functional teams.
- Proficiency in Microsoft Office, with advanced Excel skills.
- Familiarity with contract management, procurement, or compliance platforms.
Preferred:
- Bachelor's degree in Business Administration, Finance, Accounting, Legal Studies, or a related field.
- Experience in hospitality, real estate, property management, or multi-site operations.
- Experience with DocuSign or similar electronic signature tools.
- Notary Public designation.
