Position ID:

J0926-0278

Job Type:

Full Time

Department:

Procurement Services

Number Of Positions:

1

Closing Date:

October 12, 2026

Min Salary:

$36.62/Hour

Max Salary:

$45.78/Hour

The Opportunity:

The Contract Administrator is responsible for the administration of contracts throughout their lifecycle.

The position supports internal departments by coordinating contract execution, maintaining contract records, monitoring vendor performance requirements, tracking insurance and compliance documentation, managing contract renewals and expirations, all through the electronic contract management system as well as supporting departments as it relates to contract deliverables.

The position serves as a key liaison between Procurement, Legal Services, departmental contract owners, and vendors to promote effective contract management, compliance, transparency, accountability, and vendor performance across the organization. This position focuses primarily on post-award contract administration rather than competitive procurement activities.

Responsibilities Include:
• Coordinate the preparation, review, finalization, and execution of agreements following contract award, including internal approvals, vendor signatures, and consistency with approved procurement documents.
• Maintain electronic contract files, databases, and a centralized contract repository, ensuring accurate documentation and proper records retention.
• Monitor contract milestones, obligations, amendments, deliverables, terms, commencement dates, renewals, extensions, and expiry dates.
• Prepare or support the preparation of contract amendments, extensions, and administrative modifications.
• Provide advance notification through software to departments regarding upcoming contract expirations and coordinate renewal discussions and extension requirements with contract owners.
• Produce regular reports on contract status, renewals, expirations, and compliance activities.
• Support departments in administering vendor performance programs, including the collection and documentation of vendor performance evaluations.
• Monitor service level agreements (SLAs), key performance indicators (KPIs), and contract deliverables.
• Track vendor performance issues, assist departments in documenting corrective actions, and maintain vendor performance records for future procurement activities.
• Monitor certificates of insurance, bonding documents, licenses, registrations, and other compliance requirements, and notify vendors and departments regarding expiring compliance documentation.
• Ensure required documentation remains current throughout contract terms, assist in identifying and escalating potential contract compliance risks, and support audits and records requests related to contract administration.
• Provide guidance to departments on contract administration processes and best practices, liaise with suppliers, vendors, Legal Services, Finance, and departmental representatives, respond to inquiries, and support the continuous improvement of contract management procedures.

You Bring:
• Diploma or degree in supply chain management, business administration, public administration, commerce, legal administration, contract management, or a related discipline.
• Certified Public Procurement Officer or Certified Professional Public Buyer certification or working toward certification.
• 3 to 5 years of related experience in contract administration, procurement support, vendor management, contract compliance, supply chain administration, or public sector administration.
• Working knowledge of procurement processes, contract management practices, vendor administration, and contract compliance requirements.
• Experience reviewing, interpreting, monitoring, and maintaining contracts, agreements, and related documentation.
• Experience tracking contract deliverables, obligations, timelines, renewals, expirations, and compliance documentation.
• Knowledge of public sector procurement, administration, or municipal processes is considered an asset.
• Strong organizational and time management skills, with the ability to manage multiple agreements and deadlines.
• Ability to interpret contract clauses and obligations with accuracy and sound judgment.
• High attention to detail and commitment to accuracy.
• Strong communication skills, with the ability to work effectively with vendors and internal stakeholders.
• Sound judgment, discretion, and professionalism.
• Ability to build and maintain strong working relationships.
• Strong emotional intelligence.
• Demonstrates a high standard of ethics and integrity.

We Offer:

Along with a competitive compensation program and City paid health and dental premiums, our employees also enjoy:
• Excellent health, dental, paramedical, and benefits plan
• Career development and tuition reimbursement
• Employee discounts, gym membership, social events, and health & wellness initiatives

Continuous learning through training and development is encouraged as are flexible work arrangements, when possible. We recognize that our people work best when they feel engaged in their environment and appreciated for their efforts and our overall benefits package reflects that.

Additional Information:

This is a permanent full-time position with 37.5 hrs/per week.

Please apply with your resume and cover letter.

Next Steps:

Candidates are invited to apply online. We only accept resumes and additional application documents through our online recruitment system. In-person applications, email or other online forms will not be considered.

If you require an accommodation during any part of the application or hiring process, please contact us at [email protected] and we will work with you to meet your needs.

Postings close at 10:00 PM MT (Mountain Time) on the closing date listed in the posting. We recommend applying as soon as possible as we are not able to accept late applications.

Please review the job competition carefully and be sure to attach any specifically requested documentation in the My Documents section of your application.

Interviewing and hiring may commence prior to the posted closing date.

Thank you for your interest in the City of Airdrie.

Are you interested in this job?

Oki, Âba wathtech, Danit'ada, Tânsi, Tawnshi and Hello!

With gratitude and respect, we acknowledge that we are situated on Treaty 7 territory, the traditional and ancestral lands of the Blackfoot Confederacy, including the Siksika, Piikani, and Kainai Nations, as well as the Tsuut'ina Nation and the Stoney Nakoda Nations, comprising the Bearspaw, Chiniki, and Goodstoney Nations. We also recognize the Otipemisiwak Métis Government District 4 (Rocky View) as part of this land's history and present.

Airdrie is at the start of a very long and continuous journey towards solidifying relationships with the Indigenous community and we're taking small but significant steps towards achieving those co-created goals.