Role description:

Arcadis is seeking a Contract Administrator to support our growing London, ON office. The Contract Administrator will play a pivotal role in managing contractual agreements to safeguard our clients' interests, ensuring that contractors and service providers deliver on their commitments. The successful candidate will be responsible for overseeing contract administration on behalf of owner/clients, typically for government agencies or municipalities, monitoring performance, managing financial aspects, resolving disputes, and ensuring compliance with relevant laws and policies. This position requires strong collaboration and communication with clients, contractors, and stakeholders, as well as effective supervision of inspection and administration staff to ensure project success.

Role accountabilities:

In this role, you will administer construction contracts on behalf of the owner or client, typically representing government agencies or municipalities. You will be responsible for ensuring that all contractual obligations are met by monitoring contract performance, tracking the progress of work, and providing regular updates to the owner. Your expertise will be essential in handling contract disputes, resolving issues as they arise, and managing contract renewals, extensions, and terminations. Additionally, you will address construction issues through established processes such as RFIs, Site Instructions, and Change Orders, and conduct site inspections as required to verify site conditions, work completion, and compliance with contract specifications.

You will also play a key role in financial management by administering payments, resolving claims with contractors, and reviewing and approving invoices and payment requests from contractors and subcontractors. Managing contract budgets and schedules will be a critical part of your responsibilities, as you proactively identify, mitigate, or report any deviations or exceptions to relevant parties and stakeholders. You will prepare and maintain financial reports related to contract costs, incremental funding, and project status, ensuring the financial health of the project is clearly communicated.

Collaboration and communication are central to this position. In this role, you will liaise with clients, contractors, municipal departments, utility companies, right-of-way authorities, and other stakeholders to facilitate smooth project execution. You will lead and facilitate meetings and negotiations, ensuring that all parties are informed of contract requirements and expectations throughout the project lifecycle.

Additionally, you will ensure that all contracts comply with applicable laws, regulations, and municipal policies, while actively identifying and mitigating contractual risks and issues through appropriate tools and processes. You will be responsible for maintaining accurate contract records and documentation, overseeing the Quality Assurance program, and administering any non-conformances. As a leader, you will manage and supervise inspection and administration staff assigned to the project, ensuring that team members deliver their responsibilities effectively. Other related duties may be assigned as appropriate to support successful project delivery.

Qualifications & Experience:

• Degree or Diploma in Civil Engineering, Construction Management or related Engineering Field.
• 5+ years of experience in construction administration
• PEO or OACETT registration in good standing
• Knowledge of applicable design standards, OPS specifications, standard drawings, and quality control / quality assurance material testing methods
• Knowledge of the application of transportation construction practices and methods including the applicable quality assurance procedures
• Proven analytical, communication, and negotiation skills.
• Effective organizational and interpersonal skills.
• Ability to utilize computer software such as MS Word, Excel, including experience with specific software and with material payment calculation methods.
• G License required

The salary range for this position is $76,000 - $114,000. The base salary represents Arcadis' hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

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