This position oversees the training and workloads for Administrative Assistants and Office Coordinators. This role is a working manager who performs contract administration, project coordination, executive support and corporate administration.
With your skills you will:- Coordinate the preparation of client and subconsultant contracts using the established review process with Project Accounting and a Legal review. Acquire Director reviews and signatures for fully executed documents.
- Assist Project Managers, Principals, and Directors in workload planning surrounding the preparation of correspondence, reports, technical specifications, water/sewer plans, and other technical-related documents from rough drafts to final product.
- Lead Administrative team meetings and monitor administrative workloads and coordinate assistance and backup, as needed.
- Manage Administrative procedures and provide training and guidance for new staff. Participate in interview and selection process for Administration positions in all locations.
- Maintain network and paper copies of project files. Prepare files for archiving or destruction following internal procedures.
- Attend Project Manager workload meetings to stay abreast of upcoming projects. Communicate Administrative changes or shortages to ensure deliverables are achieved.
- Supervise Administrative Assistants and/or Office Coordinators.
- Track and assist executives with their PE and PMP recertifications. Conduct research on various topics.
- May provide advanced administrative support to Directors, Accounting & Finance, HR, small offices without administration support and assigned professional disciplines.
- Participate in special projects and reports on quarterly activities in All Company Meeting.
- Perform backup duties to Bothell Office facilities as needed.
- Other duties and responsibilities as assigned.
What you'll bring:- Bachelor's degree preferred with direct applicable work experience supporting Project Managers and Executives and supervising staff.
- Ten (10) years of progressive administrative responsibilities in a professional office setting, preferably in the A&E industry or consulting environment, including supervisory experience.
- Minimum two (2) years of experience in a workload management, team lead, or supervisory role.
- Demonstrated experience collaborating and building effective relationships across multiple levels and office locations.
- Familiarity with navigating AI assisted-platforms (e.g. Co-Pilot, Chat GPT, Gemini).
- Experience in preparing, editing, and formatting large documents in Word and Excel.
- Excellent communication skills, both verbal and written.
- Interpersonal skills: accessible, approachable, and able to interface with clients, peers, and technical professionals on all levels; experience working in distributed work environment where other key members of team are in remote offices a plus.
- Excellent time management skills and ability to prioritize and tackle tasks head-on, consistently delivering results within changing priorities and deadlines.
- Ability to maintain confidentiality of Corporate financial reports, special projects, employee relations issues, and other Executive-related issues.
- Microsoft Office Suite including Outlook, Excel and Word preferred at an intermediate skill level, and experience with Adobe.
Compensation counts:RH2 has an excellent multi-component compensation package built to recognize and financially reward our employees' contributions throughout their career with the company. Individual base compensation will vary within the range of
$35.00-$47.00/hour and will be based on skills, qualifications, and experience as they relate to the requirements for this position. RH2 values our employees' work/life balance and compensates for overtime at 1.5 times the base rate for hours exceeding 40 regular hours in a work week. This position is eligible for RH2's performance bonus, which is equivalent to one month's pay. Time in position, and individual and company performance requirements apply.
Benefits you'll enjoy:- Health & Wellbeing - 100% paid insurancepremiums for medical, dental, vision, life, AD&D, disability, and an employee assistance program (EAP) employee coverage. Two buy-up medical plans are available, and low-cost partner and dependent coverage offered.
- Rest & Recover - Nine (9) paid holidays. Competitive Paid Time Off (PTO) accrual benefit.
- Savings Plans - 401(k) retirement plan with pre-tax and after-tax contribution options, generous employer 401(k) match, employer profit sharing contribution, employer Employee Stock Ownership Plan (ESOP) contribution, HSA with an annual employer contribution, FSA, and dependent care FSA available.
- Team Building & Community - Office social events, all-company retreat, and paid volunteer hours to encourage local community involvement and partnerships.
- Career Recognition & Development - Service anniversary bonuses and/or additional PTO on milestone anniversaries, incentives for professional licensure, defined career progression for every discipline, and mentorship from experienced professionals. We help advance careers because we care about you.
