Job DescriptionStantec is seeking a Contract Administrator with broad commercial and contract management experience on large infrastructure projects to work within our Project Management group.
This is a key project position requiring excellent communication skills and a willingness to work as part of a Client multi-discipline team to successfully deliver a major capital project.
Reporting to the commercial lead, the Contract Administrator will work closely with project leadership, the commercial management team, and other team members to support the implantation and oversight of the project's primary construction contract. The successful candidate will be required to work in the client's head office (in Burnaby) and/or the client's project office (in North Vancouver). There may be flexibility to work from home 1-2 days per week.
Your Key Responsibilities- Administer the main construction contract for a large, complex project.
- Build and maintain relationships with the Contractor. Collaborate with them to align on interpretation of contract terms, resolve issues, and ensure timely delivery of services.
- Ensure compliance with contract terms, tracking deliverables, and reporting on contract performance.
- Responsible for identifying and tracking Contract compliance related issues.
- Reviewing formal correspondence from the Contractor and drafting responses.
- Supporting the Commercial team in delivering change management.
- Providing advice and support to the Commercial team on contractual matters. This may involve preparing reports, coordinating communication with stakeholders, and assisting with contract-related inquiries.
- Assist in the creation and maintenance of contract documents and project records.
- Provide advice on the client's position regarding complex contract management opportunities and risks, including assessing the validity and impact of potential claims and supporting change order development and execution.
- Develop strategies and contribute to the drafting of amendments, change directives, and change orders.
- Support the development and implementation of contract management processes and procedures.
- Ensure the quality, consistency, and timely delivery of contract management outputs, while identifying opportunities to improve commercial management practices and team efficiency.
- Prepare and/or support the preparation of documentation for all aspects of contract administration.
- Coordinate and support issue resolution by engaging appropriate functional teams and ensuring reviews and approvals are completed within required timelines.
- Analyze issues, evaluate options, and provide recommendations to management in collaboration with the broader project team.
QualificationsYour Capabilities and Credentials- Experience in effective commercial contract administration for large construction projects.
- In-depth knowledge of contract principles.
- Strong leadership skills, proven negotiation and influencing skills as well as strong organizational skills and the ability to multi-task effectively.
- Strong ability to plan, organize work and follow policies and procedures.
- Ability to coordinate efforts of others to accomplish objectives.
- Effective analytical and problem-solving skills.
- Ability to prioritize the various activities to maximize efficiency and meet deadlines.
- High ethical and professional standards in all dealings with vendors and contractors.
- Excellent interpersonal and organizational skills.
- Advanced written / verbal communication skills .
- Proficient in Microsoft Word, Excel, SharePoint
- Knowledge or experience using project management information systems (PMIS)
- Demonstrated knowledge and results in developing and implementing new processes and procedures.
- Experience including contract formation, contract management and administration, warranty management and contract closeout deliverables.
- Familiarity with contract law, legal requirements, and industry-specific regulations.
Education and Experience- University degree or College Diploma in a relevant discipline or a combination of education, training and experience deemed to be equivalent.
- 10+ years' experience in contract administration.
- Experience in the water and wastewater sector is considered an asset.
- One or more professional designations/certifications (i.e. PEng, PMP, SCMP, IACCM) would be an asset.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
