Job DescriptionBAE Systems is seeking a Contracts Admin SR in York, PA or Sterling Heights, MI.
As a Contracts Administrator SR you will;
• Perform the coordination and management of moderately complex proposals, contracts and purchase orders under the supervision of a higher level Contract Administrator or Manager.
• The individual is expected to continue to build the basic knowledge, skills and experience required for effective contract management to include negotiations and regular communication with customers and management. Develop and maintain professional and dependable relationships with both internal and external customers.
• Develop a working understanding of the US Government Acquisition and Procurement process, the BAE Systems Contracts function and relevant Company policies and procedures, FAR/DFARS, commercial contracting methods and other government regulations.
• Support assigned proposal activities including, but not limited to, analyzing solicitations and preparing summaries based on the analysis, with attention to the financial and business risk of the proposed effort; participating in all proposal team meetings; preparing terms, conditions and assumptions for the proposal; reviewing technical and pricing proposals for accuracy and consistency; and preparing proposal documents for internal bid approval review and submittal to the Customer.
• Research contract language and seek guidance on complex terms and conditions from higher level Contract Administrators or Contracts Manager.
• Review cost and price proposals as assigned to ensure they are prepared and submitted in strict accordance with applicable laws, regulations, contractual provisions and Company policy.
• Coordinate with other Company functions as required ensuring that (1) appropriate reviews are scheduled and conducted, and (2) required review and approval signatures are obtained before submittal of proposals or execution of contractual documents.
• Assist upper level Contract Administrators in negotiations and other activities such as fact finding and audits, required to obtain contracts or orders, and auxiliary agreements (e.g. Proprietary Information Agreements and Teaming Agreements). Negotiate routine contracts and changes commensurate with experience and demonstrated competence under the specific guidance of the higher level Contract Administrator or Contracts Manager.
• Act as the primary point of contact between the Company and the Customer for all contractual matters on assigned contracts. Draft, prepare, and execute certain internal and external correspondence on contractual/program matters, under review by upper level Contract Administrators or Contract Managers, commensurate with experience and demonstrated competence.
• Administer all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments.
• Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
• Participate in final stages of assigned contract by (1) verifying completion of all commitments, and (2) performing assigned activities associated with Contract Closeout.
• Performs other duties as required.
• Assignments are clearly defined. Receives supervision and guidance as required. Is aligned directly with a more senior Contracts professional for workload assignments and tasking. Results are reviewed in process and upon completion.
• Works with Program personnel and other Company functions as required. Develop and maintain professional and dependable relationships with internal customers.
• Outside contact with Customers. Develop and maintain professional and dependable relationships with external customers.
*This is a hybrid position where you will be expected to be in the office at least 3 times a week.
Required Skills and Education- BS with 4+ years or MS with 2+ years of relevant experience.
- Exercise discretion and independent judgment in the performance of duties.
- Communicate effectively both orally and in writing.
- Exhibits sound interpersonal skills involving interfacing, coordinating and communicating with company personnel.
- Utilize computer skills to prepare appropriate reports and documents.
- Make decisions using sound judgment while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations.
Preferred Skills and Education- MS degree
- Strong attention to detail
- Proactive and self-motivated
- Results oriented
- Highly Organized
- Experience in Oracle
- Experience with FAR/DFARS
