Summary
The Estimating Assistant provides administrative and project support to the estimating team by coordinating bid opportunities, organizing project documentation, and assisting with proposal preparation and compliance requirements. This position maintains bid schedules, prepares bid documentation, tracks project opportunities, and ensures estimating information is accurate and organized. The role works closely with estimators, project managers, survey staff, and business development to support successful project pursuits while maintaining a high level of organization, accuracy, and responsiveness.
ResponsibilIties
- Monitor and manage incoming construction staking bid requests and distribute opportunities to the appropriate regional teams.
- Create and maintain electronic project folders and organize bid documentation.
- Maintain the estimating bid calendar and track deadlines.
- Download, organize, and distribute plans, specifications, addenda, and supporting bid documents.
- Prepare bid forms and administrative documentation for proposal submissions.
- Coordinate OCIP, safety documentation, HammerTech compliance, and prequalification requirements.
- Track bid submissions and perform follow-up with clients, contractors, and internal teams.
- Assist with contract review and documentation.
- Support Business Development meetings by preparing materials and maintaining tracking logs.
- Coordinate and attend business development events as needed.
- Maintain estimating records and documentation in accordance with company standards.
- Other duties as assigned.
Education/Experience
- High school diploma required; Associate's degree in Business Administration, Construction Management, Engineering Technology, or related field preferred.
- 1-3 years of administrative, estimating, construction, engineering, or project coordination experience preferred.
- Experience with construction plans, bid documents, or proposal coordination preferred.
- Proficiency with Microsoft Office Suite.
- Excellent organizational, communication, and time management skills.
- Strong attention to detail
PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS
- Prolonged periods of sitting (up to 8 hours a day for office staff)
- Interacting with technology (computer, cellphone, etc.)
- Ability to lift and/or carry items ( up to 20 lbs.)
- Prolonged periods of standing/walking (field checks)
- Ability to work outdoors in various weather conditions (field checks)
- Occasional travel e.g. driving to offices, jobsites, client meetings, etc.
Competitive Pay ($100,000 - $135,000 DOE + location)
Medical, Dental and Vision 100% paid for by Kier & Wright for you + family
401(k) and Profit Sharing
Paid Holidays
Generous PTO
Free office snacks
Much more!
