Aramark

Conference Planning Senior Specialist

Aramark$70K — $95K *
Miami, FL 33186In-Person
Hospitality & Recreation
8 - 10 years of experience
Job Overview by Ladders

Qualifications

  • Minimum 8+ years in Event Marketing or the Hospitality Industry.
  • Experience in Financial Services/FinTech Event Marketing is advantageous.
  • Proven ability to manage multiple priorities in a fast-paced setting.
  • Excellent time management for projects with varying lead times.
  • Strong relationship management and communication skills with a people-focused approach.
  • Collaborative team player with regional cultural sensitivity and awareness.
  • Analytical and problem-solving skills with experience in reporting and financial evaluation.
  • Flexibility for travel and managing events during non-standard hours is essential.
  • Bachelor's Degree or equivalent experience in related fields.

Responsibilities

  • Develop event marketing strategies and spearhead initiatives to achieve client and business partner goals.
  • Plan and execute events with precision and adherence to brand standards.
  • Ensure all event-related materials align with branding and marketing guidelines.
  • Create and manage content for event websites, registration services, and marketing materials.
  • Perform financial reporting for events, ensuring compliance and cost reconciliation.
  • Support expense management initiatives and evaluate event-related risks.
  • Work in a hybrid setting, balancing remote tasks with in-person event execution.

Benefits

  • Hybrid work environment combining in-office and remote work.
  • Opportunity for professional growth in a Fortune 500 setting.
  • Engagement in high-profile events involving senior management.
  • Diverse range of projects across multiple business units.
  • Flexible work hours accommodating travel and event schedules.
Full Job Description
Job Description

A Fortune 500 company has an opening in its global event marketing group. The events team is comprised of highly experienced event management professionals that include event marketers, strategists, planners, logistics experts, meeting and roadshow coordinators, content managers, list managers, finance and budget experts, process controllers, and reporting analysts. Applicants must have experience in corporate meetings and events or relevant experience in production of live events and/or the hospitality industry. Successful candidates must be committed to very high-quality control standards, quick turnaround times and tight immovable deadlines. Core competencies include: working in a fast-paced environment, managing multiple simultaneous projects, strong attention to detail, excellent communications and customer service skills, willingness to travel and/or work off hours, ability to use standard office computer systems, and working under pressure while being a collaborative team player.

Objective

The Global Event Marketing Team offers specialized end to end event marketing strategy, planning and execution of client and employee events. It requires event marketing project managers that are experienced in all aspects of planning strategy, budget and brand management and expert logistical execution. Candidates must have the ability to manage complex high-level events that involve senior management teams and provide high level of service to all clients. Must be adept at creating event marketing efficiencies across all business units and be solution oriented. The team collaborates and executes services for senior management and all business units:

Job Responsibilities

  • Develop event marketing strategies and lead initiatives to drive results for our clients and business partners
  • Event planning and execution
  • Ensure all event program branding; marketing materials, signage, displays meet with marketing and branding controls
  • Create and execute content and manage website design and registration services
  • Event financial reporting that meets all compliance criteria; reconcile invoices and final cost reporting; capture cost savings and report to senior management
  • Support all Expense Management initiatives and manage event risk evaluations
  • Full-time, hybrid position


Qualifications

  • Minimum 8+ years in Event Marketing or Hospitality Industry
  • Experience in Financial Services/FinTech Event Marketing a plus
  • Ability to effectively manage multiple priorities simultaneously in a fast-paced environment
  • Excellent time management skills to handle projects that have long and short lead times
  • Strong relationship management skills with proven success in being people-focused
  • Strong negotiation and communication skills
  • Collaborative "team player" orientation with a strong regional cultural awareness
  • Strong analytical, problem solving and reporting skills
  • Flexibility in work hours a must; work and travel are required while managing events including weekends and some holidays
  • Travel is required, approx. 10% of time
  • Bachelor's Degree or equivalent experience
  • Knowledge of event trends that affect financial services industry and conference centers; read financial and marketing publications, keep current on cultural and sporting events and restaurant reviews to ensure ideas are innovative
  • High level of computer skills including Word, Excel, PowerPoint, Outlook, knowledge of database management


Education

About Aramark

Aramark provides food services, facilities management, and uniform and career apparel to health care institutions, universities and school districts, stadiums and arenas, and businesses around the world. ARAMARK’s position as a world leader in facility services stems from decades of experience and superior service in the diversified outsourcing industry. From their humble beginnings in 1936 at the helm of Davre Davidson and his peanut vending machines to our place — for the sixth time in nine years — at the top of Fortune magazine’s list of the “World’s Most Admired Companies,” ARAMARK has maintained an unwavering focus on providing world-class experiences, environments, and outcomes for their clients. At ARAMARK, they take care of buildings and infrastructure so that their customers can take care of their core business. They are proud to provide exceptional facility management services for 1,600 companies in 16,000 facilities — about 1.8 billion square feet worldwide. ARAMARK provides comprehensive facility service solutions that enable its clients to maximize safety, productivity, and reliability. Their success is the result of their steadfast commitment to service excellence. They pride themselves on delivering customizable, sustainable solutions in a wide range of facilities by working closely with their clients to achieve mutual goals. Self-performed services, ongoing client communication, performance metrics, and an environment of team learning and development enable us to perform beyond expectations in virtually every client engagement. Whatever the company’s facility needs, ARAMARK is here to consistently exceed the expectations for service excellence with the best people, the most innovative processes, and the latest technologies.

Aramark Careers

Join Aramark's vibrant team today and be part of a company that values innovation, leadership, and diversity. As a global leader in food, facilities, and uniform services, Aramark offers unparalleled job opportunities designed to enhance your professional growth and development. Work You’ll Do At Aramark, we are committed to fostering a culture of growth and innovation. Our team members are at the heart of our operations, providing essential services across various industries. By joining our team, you will collaborate with skilled professionals dedicated to making a meaningful impact every day. Aramark offers a wide range of employment opportunities, from frontline positions to executive roles, each contributing to our mission of delivering experiences that enrich and nourish lives. Whether you are looking for a full-time position or an internship, Aramark provides a path that will advance your career and expand your skills. Leadership and Development Step into a role that challenges you to be your best. Aramark’s leadership is committed to nurturing talents through robust training programs and diversity initiatives that ensure all team members are valued and have the opportunity to succeed. Our leadership training equips you with the tools necessary to lead with confidence and integrity. Innovation at Work Innovation is at the core of Aramark, where we continuously seek cutting-edge solutions to improve our services and operations. Engage in work that pushes the boundaries and leads to transformative outcomes, not just for our company but for the industries we serve. Join Our Team Explore the multitude of job opportunities at Aramark, where your career aspirations can take flight. We are actively hiring creative, curious, and motivated individuals who are ready to contribute to a team that celebrates diversity and is driven by excellence. Internship Programs Kickstart your career with an Aramark internship, where you can apply your classroom knowledge to real-world scenarios. Our internships provide a foundation for learning and development, plus the opportunity to build professional networks that can be pivotal in your career journey. Benefits and Culture Aramark is dedicated to supporting our employees with a comprehensive benefits package that promotes a healthy, fulfilling life both inside and outside of work. Our culture thrives on teamwork, respect, and inclusivity, creating an environment where every employee can thrive. Stay Connected Search open positions that match your skills and interests on the Aramark Jobs portal. We look for passionate, solution-driven team players who are eager to make a difference. Keep Up to Date Stay ahead with career tips, insider perspectives, and industry-leading insights you can put to use today—all from the people who work at Aramark. Job Alert Emails Personalize your subscription to receive job alerts, latest news, and insider tips tailored to your preferences. Discover the exciting and rewarding career opportunities that await at Aramark. Join Aramark today and be part of a team that is dedicated to excellence and innovation in everything we do. Your future starts here!
Learn more about Aramark
Size
248,300 employees
Market Cap
$10.6 billion
Industry
Net Income
-$688.5 million
Founded
1936
5 Year Trend
+2.3%
Revenue
$11.3 billion
NASDAQ

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