Your Key ResponsibilitiesPrimary responsilbiltity would be the U.S. 401(k) Plan:- Oversee all operational, compliance, and governance activities.
- Manage plan administration end-to-end, including:
- Eligibility, enrollments & contributions
- Perform routine audits & act as key resource in HRS/payroll and vendor testing
- Collaborate with recordkeepers, financial advisors, HR teams, and payroll to resolve issues and improve plan operations
- Respond to participant inquiries with clarity, empathy, and accuracy
- Annual compliance testing (ADP/ACP, top-heavy, coverage, nondiscrimination)
- Form 5500 preparation and coordination with auditors and service providers
- Deliver and/or coordinate workshops, webinars, and written materials to improve financial literacy and retirement preparedness
- Ensure compliance with all applicable laws and regulations, including ERISA, IRS, DOL, SECURE Act, etc.
- Act as a key liaison with third-party administrators, recordkeepers, trustees, investment advisors, and legal counsel
- Support the Retirement Committee by:
- Preparing materials, reports, and analyses
- Assisting with fiduciary governance, documentation, and review of meeting minutes
- Supporting investment lineup monitoring and fee benchmarking
- Oversee plan amendments, vendor changes, and major initiatives such as:
- Plan redesigns
- Mergers and acquisitions
- System conversions
- Regulatory or legislative changes
- Drive continuous improvement in plan operations, participant experience, and risk management
- Provide a support role for international Defined Contribution Plans (Canada, Mexico and South America), as needed
- Coordinate with local HR, payroll, finance, and external vendors to ensure accurate administration and compliance with local regulations
- Assist with vendor oversight, data reviews, and operational issue resolution
- Support the ongoing administration of frozen defined benefit plans in the United States and Canada
- Coordinate with actuaries, administrators, and auditors on:
- Annual valuations
- Funding requirements
- Regulatory filings
- Participant inquiries related to frozen benefits
Your QualificationsRequired:- Bachelor's degree in Human Resources, Finance, Business, Accounting, or a related field
- 3 - 5 years of progressive experience administering U.S. defined contribution retirement plans
- Deep hands-on expertise with large, complex 401(k) plans (preferably $500M+ in assets)
- Experience with benefits administration systems or recordkeeping platforms
- Analytical mindset with strong attention to detail
- Strong working knowledge of: ERISA; IRS and DOL regulations; Compliance testing and Form 5500 filings
- Proven experience working with plan committees and senior stakeholders
- Demonstrated ability to manage multiple vendors and complex initiatives
- External applicants must be authorized to work in the United States without employment visa or other sponsorship
Preferred:- Experience supporting international defined contribution plans, particularly in Canada and/or Mexico
- Knowledge of U.S. and Canadian defined benefit plans, including frozen plan administration and termination
- Professional certifications such as CEBS, QPA, QKA, CRPS or CFA
- Experience in a multinational or publicly traded organization
We look forward to your application.
Keywords: Experienced; Professional; Full-Time; Unlimited; Human Resources;
