The Commercial Manager is responsible compliance with the terms and conditions of prime and subcontracts, assisting in negotiating the terms and conditions of contracts, and documenting and agreeing to changes or amendments that may arise during the implementation or execution or other project duties as delegated by the Project Manager. The Commercial Manager, working with the Project manager is responsible for staffing and commercial management implementation on the projects where additional commercial management support is needed. The Commercial Manager will provide guidance and assistance to Project Managers on contract matters. The following job description describes the responsibilities of the Commercial Manger on projects on which they are assigned:
- Manages or collaborates with a project team consisting of schedulers, project analysts, document control manager, project accountants and project / commercial management coordinators. May perform these functions on smaller projects.
- Implements procedures for contract management and administration in compliance with company policy.
- Administers on-going contracts, including compliance with the contract documents for conformance such that the requirements of the contracts are implemented and maintained.
- Assists in drafting of subcontracts for architecture, engineering and specialty services. Administers current prime contract and flow down to subcontractors, task orders and modifications. Administers and oversees contract performance by monitoring compliance documents, schedules and deliverables and requirements.
- Reviews contract documents to minimize conflicts and ambiguities.
- Assists in administering the project risk register.
- Assists in contract awareness and change order training for key project staff.
- Prepares correspondence and maintains records necessary to document the effective administration of contractual matters.
- Makes amendments to contractual documents as required.
- Reviews warranties, bonds, insurances, guarantees, etc. are maintained and updated in accordance with the contract and are in compliance with the client's requirements.
- Assists Project Controls with respect to contractual implications of change orders, quality control.
- Assists in monitoring schedule for submission of deliverables and other contractual deliverables and certifications.
- Prepares weekly and monthly reports as required.
- Ability to work on multiple projects at one time
- Other tasks as assigned
- 50% travel may be required depending on the needs of the projects
Specific responsibilities include but are not limited to the items listed below:
Contract Management
1. Monitoring Compliance
2. Issuing Subcontracts
3. Change Management Negotiation and Processing Contract Change Orders
4. Implementation of change management procedures and driving procedures throughout project lifecycle
5. Assistance in claims resolution
6. Contract Close-Out
Risk Management
1. Developing and Monitoring Risk Register and Attend Status Meetings
2. Identify Potential Risks
3. Develop mitigation plans with the project team
4. Participate in Monthly Project Reviews
Document Control
1. Verify Compliance
2. Develop procedures in accordance with contractual requirements
3. Onboard Team Members
4. Lead project process preparation
Dispute Resolution
1. Monitor and Report on any Claims
2. Develop Back Charges/Impacts for Firm Fixed Fee Consultants or Subcontractor Infractions
Project Accounting
1. Review and Comment on Cost Model/Estimate Logic
2. Support Internal and External Invoicing
3. Review Reimbursable Expenses
4. Identify Gaps Between Actual Cost and Projections and Reconcile with PM
Scheduling
1. Collaborate the Project Controls Manager on Schedule Issues/Impacts
2. Attend Weekly Schedule meetings and Identify Design Team Risks
3. Review Schedule Adjustments for Change Order
Preferred Qualifications
- Alternative delivery / Design build experience
- Experience working with Contractors
- Experience in claims which may include claims defense, claim production, claim negotiation/resolution, and claim prevention
- Experience and/or working knowledge of negotiation of contracts for architecture/engineering projects
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Qualifications
Required Qualifications
- A minimum of 7 years' experience in Architecture/ Engineering, Design-Build, P3, project management, construction, project controls and/or staff leadership or equivalent
- A bachelor's degree in engineering, architecture, business, law or equivalent.
- Working knowledge of Architecture/ Engineering/ Construction industry contracting practices in the country(ies) the Commercial Manager works in, applicable government and commercial regulations and practices, policies, procedures and work practices.
- Working knowledge of project controls, project management, and project estimating software
- Experience in development of contracts, administration and negotiation of change orders, effective correspondence, planning and scheduling.
- Ability to work well in a high performing team structure in a fast-paced environment.
- A positive professional reputation as one who can deliver quality, cost effective projects.
- Self-starter; good communication and people skills.
- Must be committed to quality and improvement and promoting HDR's values.
- Ability to teach, lead, and mentor others.
