Job Description

Supervises Student Academic Advisors who provide professional level academic advice to students. Provides technical assistance to subordinates on complex issues such as exceptions to policy, recommendations to change department policy, and precedent-setting actions. Participates with department management in the development and monitoring of policies and procedures for Student Academic Advising. May represent the student academic advising function on committees and other organization entities.

Responsibilities

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

50
yes
Directs Student Academic Advisors who are providing the full range of academic advising to department students and service to department chairs / deans and faculty

Supervise the work andprovide guidance to Clinical Placement Coordinators to ensure smooth operation for the clinical preceptorship program.

• Contact and communicate with clinical preceptors - approx. 500+ annually, additional 100+ quarterly
• Communicate with 150 students for clinical preferences, skills, availability, and experience
• Maintain database of available preceptors
• Develop organizational relationships/partnerships with new sites
• Email graduates to identify new preceptors
• Recruitment of prospective preceptors
• Match students with appropriate clinical placements and preceptors based on program and site requirements, student strengths, student preferences and schedule
• Send introduction emails to student / preceptors including student, site, course registration, units, schedule, and expectations for clinical activity and evaluation
• Generate clinical placements and evaluation reports for directors, preceptors and students; coordinate with SON online tracking program coordinator as appropriate
• Develop and update student and clinical site tables for grant progress reports, annual reports, and other reports as requested
• Create, implement and manage the work flow process for clinical placements and onboarding for new faculty, staff and students
• May personally provide academic advice to students on academic progression and requirements.

20
yes
Provides guidance and assistance to the most complex and / or precedent-setting issues.

Preceptor Support and Development

- Monitor commitment of preceptors (hours annually) and consider nomination to WOS faculty

- Submit nomination letter in collaboration with faculty as needed

- Point person for all preceptor inquiries and concerns

- Organize Helen Martin Preceptor event including coordination of nominees, liaison with family and faculty, and supervise staff in logistical planning

Maintain and Provide E*Value Support and Training

- Provide E*Value intro and refresher courses to students annually

- Train faculty in use of E*Value

- Support students and faculty in use of E*Value

- Review student and preceptor evaluations and flag as appropriate.

- Prepare reports when requested for the department or specialty coordinators including reports for grant reporting, site evaluations, preceptor verification of hours and preceptor evaluations

- Develop new evaluation tools

10
yes
Monitors and evaluates employee performance.

• May periodically visit preceptor sites to meet with preceptors and enhance liaison function with face to face encounters.
• Provides training and development.
• Recommends employee selection and corrective action, if necessary.

20
yes
Participates in the development and monitoring of policies and procedures for Student Services operations, and recommends to department management changes in policies and procedures.

Preceptor & Site Engagement

• Coordination and tracking of Training Affiliation Agreements (TAA) with Contracts & Grants department regarding clinical sites.
• Coordination and tracking of TAA with faculty regarding needed information for clinical sites.
• Continually recruit preceptors and sites to participate with the UCSF School of Nursing clinical education mission.
• Quarterly preceptor development newsletter, including gifts and thank yous to preceptors
• Identify ongoing preceptor engagement activities and educational activities
• Serve as the School of Nursing liaison with key contacts in over 500 clinical settings.
• Identify and develop potential new clinical site partnerships congruent with the mission and needs of the School.

Systems Development

• Take the lead role in developing, implementing and improving a school-wide pre-clinical placement system for pre-licensure and master's students.
• Maximize the potential of E-Value as a mechanism for storing preceptor and student information.

100%
(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

Qualifications

Required Qualifications
• Bachelor's degree
• Five (5) years of relevant experience/or equivalent experience/training.
• Knowledge of advising and counseling techniques.
• Knowledge of common University-specific computer application programs.
• Skills in monitoring / assessing people, processes or services, to make improvements.
• Project management skills.
• Skills in social perceptiveness.
• Abilities in problem identification, reasoning.
• Ability to develop original ideas to solve problems.
• Ability in persuasion and leadership.

Preferred Qualifications
• Knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html