Job Number:
Category: Client Service Delivery
Employment Type: Full Time
City: Toronto
Posting Date: July 13, 2026
Closing Date: July 17, 2026
Position Overview:
Reporting to the Manager, Client Account and Access Management, the Client Service Specialist is responsible for supporting and leading client account set up and maintenance activities, client change events, and online portal ID set up requests. The Client Service Specialist is responsible for ensuring client satisfaction, a consistent client experience, and operational efficiency and control, while working to achieve a reduction of risk and losses in related functions
Responsibilities:
• • Subject matter expert and client liaison on account and online portal ID establishment and ongoing maintenance requirements.
• Facilitates account opening and maintenance requests for assigned portfolio of clients.
• Requests set up and maintenance of external NEXEN, PIN and Record Keeping application IDs, including related support functions (sending confirmation of ID details, updating client profile for call centre usage, liaising with client, vendors and applicable internal teams on ID set up issues/resolution).
• Acts as part of a central hub of experts and liaison between the client, legal, tax, compliance, and other operational groups to ensure all applicable regulatory, legislative and corporate requirements are adhered to in the account opening process.
• Manages and coordinates complex restructures through the collapsing, merging or establishment of new accounts and obtaining the applicable constating and other supporting documents.
• Manages client advocacy by finding resolutions to issues, ensuring accounts are opened in time and per plan, while informing clients and other stakeholders of real or potential problems/issues.
• Establishes and maintains strong internal and external relationships to ensure that time sensitive and confidential activities are effectively managed and any impacts and status are disseminated to all stakeholders.
• Minimizes operational risks by ensuring compliance with regulatory requirements and corporate and departmental policies/procedures.
• Investigates and seeks resolution to internal issues and endeavors to find solutions or escalates to the Manager as needed.
• Maintains an understanding of services and the Client's business profile as it relates to the team's accountabilities to ensure compliance with regulatory requirements, corporate policies and procedures.
• Perform accurate tracking, monitoring and reporting in line with departmental KPIs/metrics.
Qualifications:
• 3 + years progressive experience in financial services operations and demonstrated client facing roles
• University or equivalent training with a concentration in business, finance or accounting
• Strong digital fluency skills; ability to use new and developing technology to find, evaluate, and communicate information effectively
• Demonstrated MS Office software skills (Word, Excel, SharePoint, PowerPoint, etc.)
• Effective change management and collaboration skills; ability to activate change in varied environments
• Organized, detail oriented, analytical, ability to multi-task and meet deadlines
• Excellent written and verbal communication skills
• Strong critical thinking and problem solving skills
• Organized, detail oriented, analytical, ability to multi-task and meet deadlines
• Excellent written and verbal communication skills
• Strong critical thinking and problem solving skills
Job Specific Competencies:
- The salary band for this position ranges between $70,000 - $110,000.
- Individual pay is determined by factors such as job-related skills, market conditions, relevant experience, education, training, and internal equity.
- Please note, our recruitment process may include the use of AI-assisted tools.
- This posting is for an existing vacancy.
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