Job Description
Title: Clerk III (Administrative Coordinator)
Division: Materials Management
Location: Edmonton, AB
Salary: $2,588.25 - $3,073.50 Bi-Weekly
Job Class Number: 600200
Relocation: Relocation assistance will not be provided for this position.
About the Role:
Reporting to the Director, Materials Management, we are seeking a Clerk III to join our team in Edmonton, AB. The Clerk III work consists of a variety of standardized tasks performed within clearly defined procedures. Decisions involve selection of the appropriate procedure/technique to follow among defined alternatives. The work performed is under frequent supervision and is defined by standard practice and procedures. There may be specific deadlines attached to tasks, and attention to detail is critical. Unusual problems or concerns are escalated.
This position is responsible for providing general clerical and administrative support to the business area.
What You Get to Do:
• Support business functions and project administration processes
• Prepares and maintains routine reports using established templates
• Time and data entry
• Process work orders
• Document processes and maintain records and manuals
• Coordinate and maintain office calendars (leaders, vacation, event, etc.)
• Book meetings including logistics, create agendas, and take minutes
• Draft correspondence
• Perform records management
• Order, track, and maintain supplies and inventory
• Prepare, sort and distribute mail and courier packages
• Coordinate travel arrangements
• Create requisitions and/or purchase orders
• Receive, track, verify, and process invoices
• Respond to inquiries and investigate anomalies
• Process financial transactions (travel, credit card, etc.)
• Support budget processes
• Provide customer service
• Coordinate furniture and equipment inventory and repairs
• Coordinate office moves
• Assist with special events
• Monthly travel to sites
• Other duties of a similar nature
What You Bring:
• High School Diploma
• Minimum of 1 year related experience (preferably in a supply chain environment)
• Strong customer service skills
• Proficient skills in the use of computer applications (MS Office, databases)
• Organizational and time management skills with an ability to handle multiple competing requests
• Strong communication skills (both oral and written)
• Excellent attention to detail
We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.
This position is administered under CU Inc and Canadian Energy Workers Association Collective Agreement, Job Posting provisions.
