University of California San Diego

Chief of Staff

Education, Government & Non-Profit
Less than 5 years of experience
Job Overview by Ladders

Qualifications

  • 5-7 years of specialized experience working with high-ranking officials and external agencies.
  • Experience developing and implementing organizational policies and programs.
  • Ability to organize large meetings and coordinate with multiple stakeholders.
  • Proficient in managing complex communication structures in government settings.
  • Must have valid U.S. Citizenship and eligible for TS/SCI clearance.

Responsibilities

  • Exercise authority over personnel actions recommended by supervisors.
  • Develop speeches and presentations to communicate the Director's views.
  • Represent the Director in meetings with various stakeholders, including Congress.
  • Plan and administer cabinet meetings and special conferences.
  • Act as the primary liaison between the Director and non-DoWEA officials.

Benefits

  • Eligible for situational telework based on agency policy.
  • Participation in the Relocation Income Tax Allowance (RITA) program for eligible employees.
  • Potential for career advancement after gaining competitive status in two years.
  • Merit Systems Protection Board (MSPB) appeals protections are limited under this position.
Full Job Description
Summary

About the Position:

This position is located at DoWEA Headquarters in Alexandria, VA.

This position may be eligible for situational telework as determined by the agency policy.

**Excepted Service Position - Schedule Policy/Career Position**

Duties

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  • Exercise final authority for the full range of personnel actions recommended by subordinate supervisors.
  • Develop speeches and presentations, representing the Director's views.
  • Represent the Director in face-to-face and telephonic meetings and discussions with headquarters and field staff members.
  • Plan, control the agenda for, and administer the cabinet meetings of key staff managers, and other special, conferences, and/or seminars.
  • Meet with high ranking management officials, including the Assistant Secretary of Defense, Congressional liaison, and news media representatives.
  • Serve as the Director's principal liaison with non-DoWEA officials and functionaries, to include senior DoW political leaders, and Congress and staff.


Requirements

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Conditions of employment

  • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
  • Proof of U.S. Citizenship required.
  • Direct deposit of pay is required.
  • Position requires the ability to obtain and maintain a Single Scope Background Investigation (SSBI) with Top Secret/Sensitive Compartmentalized Information (TS/SCI) clearance eligibility.
  • One year supervisory probation period may be required.
  • This position is designated Special Sensitive (Top Secret) and requires a Tier 5 investigation favorably adjudicated.
  • This position is a Testing Designated position subject to applicant testing and random drug testing. You will be required to sign a DA Form 5019 requiring participation in random drug urinalysis testing.
  • You may be required to sign a transportation agreement.
  • Required to submit a Confidential Financial Disclosure Report, OGE-450, upon entering the position and annually, in accordance with DoD Directive 5500-7-R, Joint Ethics Regulation, dated 17-Nov-2011.


Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

  • Current Competitive Service Department of War Education Activity (DoWEA) Civilian Employee
  • Current Department of War (DoW) Civilian Employee
  • Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
  • Interagency Career Transition Assistance Plan
  • Land Management Workforce Flexibility Act
  • Non-Department of War (DoW) Transfer
  • People with Disabilities, Schedule A
  • Priority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician Eligible
  • Priority Placement Program, DoW Military Spouse Preference (MSP) Eligible
  • Priority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability Retirement
  • Priority Placement Program, DoW Retained Grade Preference Eligible
  • Veterans Employment Opportunity Act (VEOA) of 1998


In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Specialized Experience: One year of specialized experience which includes: Meeting, coordinating, and communicating with external government or non-government agencies or senior/high ranking officials (such as Federal, State, or local officials, Congressional Representatives, political or military leadership, news media representatives, or local business officials) to communicate agency priorities and operational directives; developing or implementing programs and policies to improve productivity, effectiveness, or efficiency for a geographically dispersed organization; planning and organizing support operations for a large organization and reviewing multi-year budget plans and/or providing recommendations on re-allocating resources to support short or long-range objectives. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-14).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience aloneno substitution of education for experience is permitted.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-14).

Additional information

  • As a condition of employment for accepting this position, you will be serving in a position in Schedule Policy/Career of the excepted service. You will obtain competitive status after two years of service in this position . Your employment in this position will be at-will. Merit Systems Protection Board (MSPB) appeals of adverse actions concerning performance, discipline, and other matters arising under chapters 23, 43, and 75 of title 5, United States Code will not be available to an individual serving in this position. Prohibitions on prohibited personnel practices will be enforced by the Office of General Counsel and not the Office of Special Counsel.
  • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
  • Salary includes applicable locality pay or Local Market Supplement.
  • Multiple positions may be filled from this announcement.
  • Be advised that effective Jan. 1 2018, under the Tax Cuts and Jobs Act, most civilian employee relocation allowances became taxable. The Relocation Income Tax Allowance (RITA) reimburses eligible employees for the additional Federal, State, and local income taxes incurred as a result of receiving taxable travel income. RITA does not apply to new government employees or employees returning from an overseas assignment for the purpose of separation from Government service. For more information, visit https://www.dfas.mil/civilianemployees/civrelo/Civilian-Moving-Expenses-Tax-Deduction.html.
  • If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.


Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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About University of California San Diego

The University of California San Diego (UC San Diego) is a public research university in San Diego, California. Established in 1960 near the pre-existing Scripps Institution of Oceanography, UC San Diego is the seventh-oldest of the 10 University of California campuses and offers over 200 undergraduate and graduate degree programs, enrolling approximately 38,325 students. UC San Diego is organized into six undergraduate residential colleges (Revelle, John Muir, Thurgood Marshall, Earl Warren, Eleanor Roosevelt, and Sixth College) and five academic divisions (Arts and Humanities, Biological Sciences, Jacobs School of Engineering, Physical Sciences, and Social Sciences). The university operates 19 organized research units (ORUs), including the Center for Energy Research, Qualcomm Institute (a branch of the California Institute for Telecommunications and Information Technology), and the San Diego Supercomputer Center.
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