As we scale new heights, we're looking for a Chief of Staff & Executive Business Partner who will serve as a force-multiplier and strategic partner to the CEO. You'll drive executive operations, manage high-priority projects, and represent Proximity in high-stakes conversations with CTOs, CEOs, investors, and strategic partners.
This is a launchpad into future leadership at Proximity.
Who You AreYou are a highly strategic, detail-oriented operator who thrives in dynamic, fast-paced environments. You instinctively protect the CEO's time, anticipate challenges, and can seamlessly balance hands-on execution with strategic oversight. You're not just a gatekeeper-you're a growth enabler.
You're an exceptional communicator, skilled at synthesizing information, and comfortable working directly with senior executives and external stakeholders. You bring a service mindset, a high degree of trust, and a relentless bias for action.
RequirementsWhat Makes You a Great Fit- 7-12 years of blended experience in management consulting, business operations, strategic EA/Chief of Staff roles, or leadership roles in tech, media, or sports.
- Exceptional communicator - you can write in the CEO's voice, draft board-ready updates, and represent the CEO confidently.
- Operational powerhouse - you drive structure, efficiency, and accountability in fast-moving, complex environments.
- Tech-forward mindset - proficient with tools like ChatGPT, Claude, Gemini, Notion, Asana, G-Suite, Airtable, and no-code/AI automation.
- Highly trustworthy and discreet - you'll handle sensitive information and critical relationships.
- Action-oriented leader - you don't just advise; you own and drive results.
- Bonus: Ex-founder, early-stage startup operator, or someone with a network in OTT, sports-tech, or media innovation.
What You Will DoExecutive Operations- Own the CEO's calendar, travel, inbox, and daily prioritization to protect focus and eliminate friction.
- Prepare high-quality briefing docs, agendas, meeting notes, and timely follow-ups for internal and external meetings.
Strategic Partnering & Communications- Draft, refine, and manage board communications, investor updates, client emails, and internal decks.
- Join or occasionally represent the CEO in high-stakes external conversations with CTOs, CEOs, and investors, ensuring strategic momentum and flawless follow-through.
Project & Process Management- Run OKRs and internal systems that keep the company's most important initiatives moving cross-functionally.
- Identify inefficiencies and implement no-code/AI automation to streamline workflows.
Relationship Development & Market Research- Support the CEO's business development pipeline by researching key players, tracking warm intros, and maintaining a "last-touch" log for the top 50 external stakeholders.
- Coordinate conference participation, assist with prep for keynotes and panels, and maintain active engagement with the industry ecosystem.
Data & KPI Stewardship- Maintain dashboards tracking sales pipeline, operational health, and talent OKRs.
- Surface data insights proactively and flag variances that need CEO or leadership attention.
Mission & Success Metrics (First 12 Months)Zero-friction calendar & inbox: -
- 12-hour triage SLA for CEO's inbox
- 24-hour response SLA for external communications
Operating rhythm: - Deliver quarterly board-ready KPI dashboards and executive briefs on time
Growth leverage: - Help convert at least 5 net-new Sports/Media clients through CEO-led initiatives
Strategic projects shipped: - Successfully own and complete 2-3 high-impact initiatives (e.g., MetaVision pilots, CEO's speaking funnel)
Relationship health: Maintain up-to-date tracking and active momentum across the top 50 external stakeholders
Success TraitsRadical Ownership • Commercial Curiosity • High Agency • High EQ • Analytical Clarity • "No-Ego" Service Mindset • Two-Steps-Ahead Anticipation
Career GrowthThis is not an average Chief of Staff role. It's a high-impact, high-visibility position with a fast track into VP-level leadership across go-to-market, strategy, or operations based on your performance.
Compensation & Benefits - Competitive base + meaningful equity
- Best-in-class health coverage
- Retirement/401(k) plan
- Annual off-sites with Proxonauts from around the world
- Immense visibility and growth alongside top-tier clients and industry leaders
LocationThis is an on-site role based in Los Angeles (West Hollywood office). Approximately 30% travel with the CEO will be required.
Benefits
