Job Title: Chief Financial Officer (CFO)

Reports To: Chief Executive Officer (CEO)

Employee Type: Full-Time, Exempt, Salaried

Hours: 35 hours per week

Location: New Jersey (travel required - see below)

Reporting to the Chief Executive Officer, the Chief Financial Officer (CFO) oversees all aspects of Prevention Links' financial operations for an organization with an annual budget of approximately $12 million. The CFO sets the organization's financial policy and direction, leads financial planning, budgeting, and reporting, and ensures compliance with all federal, state, local, and funder requirements.

As a member of the senior leadership team and a thought partner to the CEO, the CFO helps guide the organization's financial health, sustainability, and long-term growth in service of Prevention Links' mission. Working closely with the board's finance committee and partnering with fellow executives - the COO, Chief People Officer, Chief Compliance Officer, and Chief Development Officer - the CFO drives sound financial strategy and uses technology effectively to improve efficiency and track outcomes.

Key Responsibilities

Strategy and Leadership

• Serve as a strategic thought partner to the CEO, providing recommendations based on financial analysis, projections, cost allocation, and revenue/expense trends.
• Participate as an integral member of the senior leadership team in the organization's ongoing strategic planning.
• Lead long-term budgetary planning and cost management in alignment with the strategic plan.
• Partner with the Chief Development Officer to align financial management with fundraising and long-term projections.
• Work with the COO and department directors to monitor program spending and advise accordingly.
• Engage the board finance committee on financial trends, risks, and changes to the operating model.

Financial Management and Reporting

• Develop, implement, and manage the annual budget in partnership with the CEO, Treasurer, and finance committee.
• Direct all accounting operations, including the general ledger, accounts payable, accounts receivable, and payroll.
• Manage cash flow and forecasting.
• Oversee the preparation of accurate, timely financial statements and reports for leadership, the board, and funders on a monthly, quarterly, and annual basis.
• Review monthly results and report on budget variances.
• Ensure financial records are maintained in accordance with Generally Accepted Accounting Principles (GAAP).
• Maintain financial records for each grant and project so that reporting meets funder contract requirements.
• Assist department directors and program managers in preparing budgets for funding applications.
• Manage leases, contracts, and other financial commitments.
• Oversee the acquisition, recording, and disposal of capital assets.
• Oversee payroll administration (ADP), ensuring employees are paid accurately and on time and that benefit and tax remittances are submitted on schedule.
• Evaluate and oversee benefits negotiations to secure competitive packages for employees.

Audit and Compliance

• Coordinate all audit activities and serve as the primary liaison to external auditors.
• Prepare supporting materials for the annual audit and work with the board's finance and/or audit committee as needed.
• Develop, implement, and enforce internal financial policies, procedures, and controls.
• Ensure compliance with all federal, state, local, and funder financial regulations.
• Oversee timely completion of required filings, including the annual IRS Form 990.

Team Management

• Lead, develop, and coach the finance team, including accountants and bookkeepers.
• Attract, retain, and empower high-performing staff, expanding their responsibility and supporting their growth.
• Foster a supportive environment of continuous learning and development.

Technology and Systems

• Assess and recommend technology to meet the organization's financial processing, control, and reporting needs.
• Oversee the ongoing implementation and use of the Sage Intacct accounting system.

Risk Management

• Monitor risk management policies and procedures to minimize organizational and program risk.
• Advise leadership on appropriate insurance coverage for the organization and board.
• Negotiate banking services and lines of credit as needed.

Qualifications

Education and Experience

• Bachelor's degree in Accounting, Finance, or Business Administration/Management required; Master's degree and/or Certified Public Accountant (CPA) preferred.
• Eight or more years of directly relevant experience at the Director or CFO level in nonprofit finance or a related field.
• Nonprofit experience with government and grant funding - including program and organizational budgeting and reporting - strongly preferred.
• Proficiency with financial-management and accounting software, and a solid understanding of GAAP-basis accounting.
• Experience recruiting, managing, and developing a strong finance team.
• Experience working and communicating with state and federal government officials.

Skills and Attributes

• Strong analytical, problem-solving, and strategic-thinking skills.
• Excellent written and verbal communication; able to convey information clearly across formats and audiences.
• Ability to manage multiple priorities and thrive in a fast-paced, mission-driven environment.
• Impeccable integrity and sound judgment.
• Commitment to Prevention Links' mission and the ability to collaborate effectively with diverse colleagues and stakeholders.

Behavioral Expectations

• Build trust and strong working relationships across the organization.
• Support others' growth through clear expectations, coaching, and encouragement.
• Communicate proactively and hold yourself and others accountable for results.
• Stay solution-focused and raise concerns in real time.
• Be generous with positive feedback and make others feel welcome.
• Arrive early and prepared for meetings with funders, partners, and stakeholders.
• Maintain a clean, professional workspace.

Work Requirements

• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to work both independently and as part of a team.
• Sensitivity and responsiveness to people of all backgrounds, including race, ethnicity, gender, age, religion, socio-economic status, and sexual orientation.
• Authorization to work in the U.S. and New Jersey.
• Valid New Jersey driver's license and an independent mode of transportation.

Travel, Hours, and Availability

• Full-time, 35 hours per week, salaried and exempt.
• Local and domestic travel required, including frequent travel within and around Union, Middlesex, and Hudson Counties; mileage reimbursed.
• Occasional evening and weekend availability required for meetings and events.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization, and this description may be revised periodically.