PURPOSEAdd financial depth to the organization and support Fund Control President/Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES- Create yearly Annual Operating Plan and report annually to the Department of Business Oversight.
- Prepare and analyze monthly financial statements and upload results to the Corporate office.
- Reconcile all general ledger accounts and approve all A/P disbursements.
- Monitor bank balances daily and transfer funds accordingly and approve all bank account reconciliations monthly.
- Liaison with annual external CPA audit firm, State auditor, and Corporate Treasurer.
- Monitor daily trust balances and move monies accordingly to maximize earnings credits.
- Responsible to escheat unclaimed funds to the State of California.
- Set pricing on all products and services provided by Fund Control.
- Qualified manager in California & Nevada and primary succession candidate to President position.
- Maintain integrity and quality of service through procedures, employee selection, training, evaluation, and courteous service.
- Conduct department meetings to provide direction and training as well as exchange of ideas.
- Involvement in any legal questions and representative of Fund Control when deposed as a witness for records and court events.
- Approve daily outgoing wires, ACH payments, and high-dollar disbursements - authorized check signer for all Fund Control accounts.
- Review and provide all corporate approval packages to the Treasury Department.
- Liaison with IT for website and AS400 Enhancements and Workflow project.
- Process management, fee negotiation, quality control inspection program.
- Supervise processors, administrative assistant, and accountant and guide New Account Specialist.
- Assist with creating Business Proposals for new, larger accounts.
- Analyze problem accounts to resolve customer problems and continue to achieve improvement to customer service by recognizing customer needs.
- Set up cross training of fund control positions to assure coverage during absences/vacations.
- Approve and sign all new Fund Control Agreements as well as release operating system from "hold" status upon corporate approval.
- Work with outside counsel to approve agreements when exceptions exist.
- Approve timesheets, vacation requests, payroll, and set all scheduling.
SUPERVISORY RESPONSIBILITIESThis job has no supervisory responsibilities.
MINIMUM REQUIREMENTSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- B.S. Accounting
- Two years' work experience preparing financial statements
- Management experience
- Registration with the Department of Corporations, must be able to pass FBI background check in order to be bonded by Escrow Agents Fidelity Corporation
COMPETENCIESWORK ENVIRONMENT / PHYSICAL ACTIVITYThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.- Subject to both typical office environment and outside locations with temperature and weather variations.
- Must be able to lift and carry up to 25 pounds frequently and on occasion up to 80 pounds.
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