Position DetailsPosition Information
Posting date 05/14/2026
Closing dateOpen Until Filled Yes
Position Number 1129559
Position Title Capital Project Transition Coordinator
Hiring Range Minimum $72,100
Hiring Range Maximum $90,200
Union Type Not a Union Position
SEIU Level Not an SEIU Position
FLSA Status Exempt
Employment Category Regular Full Time
Scheduled Months per Year 12
Scheduled Hours per Week 40
ScheduleLocation of Position Hanover, NH
Remote Work Eligibility? Onsite only
Is this a term position? No
If yes, length of term in months. N/A
Is this a grant funded position? No
Position Purpose This position serves as a representative for Facilities Operations & Maintenance (FO&M) supporting the delivery of capital projects. The coordinator will be involved in all phases of the construction projects including planning, design and construction, with emphasis on commissioning, project turnover and acceptance, warranty and post-construction review. This involvement is intended to ensure project delivery goals are aligned with operational goals. Specifically, the Coordinator will work with the project team to ensure that construction projects are delivered operationally ready, fully functional, Dartmouth-compliant, and maintainable. They will ensure operations visibility on key project activities, with a focus on efficiently completing necessary design and construction reviews and transition activities.
DescriptionRequired Qualifications - Education and Yrs Exp Associates plus 3+ years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities - Associates or Bachelor's (preferred) degree in engineering, construction management, facilities management, building maintenance or similar field and a minimum of three (3) or more years of experience in commercial, industrial or institutional facilities design, construction maintenance or equivalent combination of education and experience. Both design and field knowledge desirable.
- Knowledge of building systems, HVAC & Controls, Plumbing/Mechanical Piping, Electrical, Water, Chilled Water, Steam, Building Systems.
- Ability to read and understand architectural and engineering drawings including process flow diagrams, logic diagrams, specifications, and materials and equipment submittals.
- Excellent attention to detail, and analysis and decision-making skills.
- Excellent oral and written communication skills; ability to communicate effectively to a wide range of audiences, including University management, faculty, trade employees, supervisors, staff from other departments, students, and others.
- Proficient in the use of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational and communication skills.
- Ability to work across departments and manage multiple priorities.
Preferred Qualifications - Experience with facilities, construction, or operations preferred.
- Experience with Procore, e-builder (Trimble), PlanOn, Bluebeam, MS Project
- Experience in a complex campus environment
- Experience in commissioning and/or project management
- Experience with planned and preventative maintenance programs and systems
Department Contact for Recruitment Inquiries Roberto Villamar, Assistant Director of Project Transition
Department Contact Phone Number 646-3605
Department Contact for Cover Letter and Title Roberto Villamar, Assistant Director of Project Transition
Department Contact's Phone NumberIs driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required
Special Instructions to Applicants Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
https://policies.dartmouth.edu/policy/tobacco-free-policyAdditional InstructionsQuick Link https://searchjobs.dartmouth.edu/postings/85670
Key Accountabilities
Description Project Support- Facilitate communication on projects between Project Management, Operations, and Trade Shops; escalate issues when needed.
- Participate in project scoping, at the direction of management, to understand the scope of work, key customer and stakeholder goals, project schedule, and potential impacts on existing building systems and utility infrastructure.
- Coordinate with Shops and Customer Service Center to review recurring building work orders, maintenance records, and renewal needs database to identify needs that can be included in the scope of the project.
- Participate in coordination meetings, as directed by management; reporting on coordination drawings and BIM models (where used) for interferences between various trades.
- Review exceptions to Dartmouth Design & Construction Project Guidelines identified by the project team and request documentation through the Variance Request Form.
- Consolidate written comments from Operations on drawings, specifications, proposed value-engineering and submittals.
- Document Operations project progress walks to review layout and equipment accessibility for Operations teams for maintenance and service activities including location of access doors, valves, disconnects and elevated surfaces.
- Document & communicate identified project issues via Dartmouth Observation Form.
- Escalate items which remain unresolved at the Project Team level to Operations and Engineering management.
Percentage Of Time 35
Description Acceptance, Project Turnover Guidelines and Checklists- Participate in project acceptance to have visibility to degree of acceptance and remaining acceptance items until contractors and project managers reach 100% project acceptance.
- Coordinate and schedule applicable project training for Operations shops on all capital projects.
- Review all turnover and close-out documents and coordinate with project manager for completeness prior to final vendor payment, ensuring close-out documents are complete.
Percentage Of Time 25
Description Asset Management- Facilitate review and receipt of completed asset spreadsheet provided by Commissioning Agent and coordinated with asset tagging vendor for Operations to incorporate into PlanOn.
- Attic Stock Receipt - Review, inventory, and verify spare parts and materials for Operations.
Percentage Of Time 15
Description Post Project Follow Up- Review applicable warranty phase issues on capital projects. Verify correct implementation.
- Coordinate 30/60/90-day & 11-month warranty reviews to track issues and monitor warranty-related requests.
Percentage Of Time 10
Description Schedule- Review project master schedule for project turnover activities, including commissioning, training, and asset entry.
- Review integrated Project Construction Schedule with milestone and detailed events.
Percentage Of Time 5
Description Culture and Employee Belonging (CEB)We are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.
- Demonstrates a commitment to inclusion, and cultural awareness through actions, interactions, and communications with others.
- Participates in division wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect)
- Collaborates, when appropriate, on other CEB-related initiatives within the division and College
Percentage Of Time 10
-- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
-- Performs other duties as assigned.
