NFB_SAFETY_TRAINING_MATRIX.docx

*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL PROCUREMENT INFORMATION (API)

Title & Level

Business Systems Analyst 3

Work Group Location

Vancouver, WA

Specialty

Safety Training Requirements Coordinator

Offsite Work Eligibility*

Situational Telework

Organization

NFB

Number of Days Onsite

5 days per Week

Hours

Full-Time, up to 40 hours

Additional Information

In-person presence and travel is required for meetings within the BPA operational areas / field sites. Field site work may last up to a weeklong, on a quarterly basis, and as needed for scheduled committee and group meetings.

Overtime

5% anticipated

On-Call

No

Travel

Up to 10% travel throughout BPA service areas

FN Status

NOT open to Foreign Nationals

* Current telework, remote work and onsite support is based on BPA's business needs and is subject to change or termination at any time.

** Assignments with the "Remote" Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.

OVERVIEW

Assignment

This contract Business Systems Analyst 3 assignment will establish and maintain training records in support of the Safety Organization Internal Operations (NFB) at *** (BPA) to help ensure the agency and its contracted business partners remain in compliance with safety training requirements. This assignment will work with Subject Matter Experts (SMEs) in the Safety Organization, its stakeholders, and with multiple internal department representatives to establish, maintain, and analyze training requirements to track their completion, compliance, authenticity, and frequency needs per federal, state, agency, and Authority Having Jurisdiction (AHJ) guidance. The assignment will rely heavily on the ability to use various Learning Management System (LMS) applications, Adobe, Cority, ISN, Procore, Microsoft products, and other available software programs that perform data input, retrieval/mining, and analysis.

Organization

BPA Safety Organization Internal Operations (NFB) is responsible for safety program leadership, direction, communication, and process improvement. NFB administers the agency's safety strategic initiatives to sustain safety as an agency core value. NFB is responsible for managing and analyzing data, metrics, and stakeholder input to drive positive effects in resource planning, program development, training, and safety oversight. NFB has a diverse range of personnel and functions to meet agency goals. Personnel consist of SMEs for various hazards, Management and Program Analysts, Safety and Occupational Health Managers, Incident Assessment Program Managers, Human Occupational Performance Specialist, Training Coordinator, and Data Analyst. The functions of NFB include managing the Safety and Occupational Health Manual (SOHM), developing safety policies and procedures, partnering with agency safety committees, advising executive leadership, executing safety strategic initiatives, performing risk assessments, and analyzing data to inform work groups on process improvement. This assignment calls for a self-motivated, professional team player with strong data management and interpersonal communication skills.

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Establish and maintain a repository or Learning Management System (LMS) database to serve as the agency's sole source of record for safety training requirement compliance and the ability to store, retrieve, notify, query, maintain back-end integrity, allow legacy content migration, and provide analysis to stakeholders; augmented from available references, some of which are listed below:

Cority Occupational Safety and Health Information System (OSHIS)

Department of Energy (DOE) Learning Nucleus

ISNetworld

Procore

Microsoft SharePoint

HRMIS

Corrigo

Facilitate the collection of individual training records, input all records into system, and set parameters for the management and retrieval of the specific data points associated with BPA personnel and contracted business partners that BPA has an OSHA host employer requirement to oversee.

Utilize the Position Hazard Analysis (PHA) form for all BPA workers who have a safety training requirement. Provide feedback to stakeholders of the forms use and help in the process improvement of the efficiency and function of the form.

Confer with and interview NFB personnel, stakeholders, safety committee members, as well as SMEs to establish the safety training database parameters to meet agency requirements, inform executive safety strategic initiatives, forecast agency budget, personnel, and safety training vendor contracting needs.

Keep safety training data current and maintained in the system to the degree required through agency and federal recordkeeping criteria and requirements.

Prepare periodic reports, graphics, statistics, presentations, and queries for a variety of business experts in both individual and group settings using available software program systems such as Microsoft Suite products (Access, Excel, PowerPoint, Visio, etc.), Adobe, and other available software programs.

Support the maintenance of BPA Safety and Occupational Health Manual (SOHM), Contractor Safety and Health Requirements for Prime and Subcontractors (CSHRPS), BPA Work Standards, and other agency documents during the scheduled content review by providing technical safety training requirements reports on what has been met and any identified safety training deficiencies.

Analyze safety training records to identify areas of concern showing deficiency with established agency safety training requirements. Develop recommendations for committees and executives to ensure compliance with established agency safety training requirements.

Establish a notification system that alerts workers and business partners that need upcoming or past due safety training which serves to inform individuals and escalates through a chain of command to additional personnel when requirements are inadequate or not in compliance.

Collaborate with NFB and stakeholders to obtain in-depth understanding of safety training requirements.

Produce documents that meet BPA and safety consensus standards that are appropriate for the intended audience regarding safety training requirements.

Conduct technical interviews to obtain knowledge for documentation of safety training requirements.

Assist in the coordination, planning, and scheduling of safety training in support of specific training programs with identified stakeholders.

In-person presence and travel is required for meetings within the BPA's operational areas / field sites. This work may last up to a week on a quarterly basis and as needed for scheduled committee and group meetings.

Collaborate with other departments as necessary to meet specific training program requirements.

Conduct, facilitate, and/or support the compilation and analysis of technical source data necessary for training program development.

Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

Associate or bachelor's degree in data science, data analytics, business analytics, data modeling, mathematics, statistics, computer science, or applicable fields is preferred.

8 years of experience is required with a bachelor's degree in applicable fields.

10 years of experience is required with an associate degree in applicable fields.

12 years of experience is required without a degree or applicable degree.

Experience should include a combination of work-related experience on-the-job training and/or vocational training and should be consistent with the specific requirements listed in the tasks above and progressively more technical in nature.

Required Technical Skills & Experience (required on matrix)

Proficiency in the use of a learning management system and associated database software programs utilized to establish and maintain personnel training and effective technical administrative recordkeeping skills is required.

Proficiency in the use of Adobe Acrobat Pro and the full Microsoft Office applications for the purposes of creating Access database, Excel spreadsheets, PowerPoint presentations, Visio diagrams, charts, workflows, diagrams, and various miscellaneous materials into a professional published form is required.

Preferred Skills & Experience (optional on matrix)

Demonstrated experience with safety training and understanding of safety and occupational health environment sufficient to explain technical issues to a disparate range of technical and non-technical clients.

Advanced ability to organize and present information in various forms such as textual, graphical, and statistical.

Knowledge of various safety and occupational health consensus standards and guidelines.

Knowledge of learning and development best practices.

A proven track record of training program development and management.

Excellent leadership skills.

Excellent written and oral communication skills.

Additional Requirements (not required on matrix)

Valid U.S. Driver's License is required.

First Aid/AED/CPR Certification required within 30 days of assignment start. Worker/Employer is responsible for maintaining current certification.

PPE Requirements

White Hard Hat

Footwear: ASTM F 2413-11 with an EH Rating or ASTM F2413-18 with an I/C/EH Rating. Footwear must lace up over the ankle and have a rigid sole and heel. The exterior of the boot must be made entirely of natural materials (all leather or leather and rubber combination) to conform to Arc-Flash requirements.

Electrical and Arc-Flash protective clothing and PPE as required by OSHA and consistent with BPA Safety and Health Policy for work on or near an energized facility.

User Type:

Rare: Intended for workers who will work less than 5 days per month in substations or around energized electrical equipment.

Additional PPE required by State or Federal OSHA for the work being performed. Refer to Ad-hoc PPE Requirement Appendices.

Appendices

The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:

Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)

Training Type

Details

Provided by

APM/Safe Workplace Training

32 hours

BPA

Shock & Arc Flash Awareness Training with Refresher

2 hours

BPA

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager's acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)

CFTE must complete annual Information Security and Privacy Awareness training.

CFTE must complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as "voting" members for acquisition selections.

All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,
SOW's, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.

Only Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

Only Federal Employees may determine budget priorities & allocations.

BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.

All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control
(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their perform