Position SummaryThe Billing Operations Specialist - Legal is responsible for managing the day-to-day operations of the legal department's outside counsel billing program. This role ensures accurate and timely processing of legal invoices, supports budget management and financial reporting, maintains compliance with outside counsel billing guidelines, and partners closely with Legal Operations, Finance, Procurement, and outside law firms to drive operational efficiency and cost control.
Key Responsibilities- Manage the end-to-end legal invoice process through the department's manual and e-billing system (e.g., Brightflag, Legal Tracker, SimpleLegal, or CounselLink).
- Review and process invoices for accuracy, compliance with outside counsel billing guidelines, and appropriate matter coding.
- Coordinate invoice approvals with legal department stakeholders and resolve billing questions or discrepancies with outside counsel.
- Monitor invoice aging and proactively follow up to ensure timely approvals and payments.
- Support the monthly accrual process by collecting estimates from law firms and partnering with Finance on forecasting.
- Track legal spend by matter, business unit, law firm, and practice area; prepare regular spend reports and dashboards.
- Assist in developing and maintaining legal budgets and monitor spend against budget throughout the fiscal year.
- Maintain outside counsel billing guidelines and ensure law firms adhere to company billing requirements.
- Partner with Head of Operations to improve billing processes, identify cost-saving opportunities, and support legal technology initiatives.
- Maintain accurate vendor and matter information within legal management systems.
- Support quarterly and annual financial reporting, audits, and compliance activities related to legal spend.
- Generate ad hoc reports and analytics to support department leadership and strategic decision-making.
- Serve as the primary point of contact for billing-related inquiries from law firms, Finance, Procurement, and internal legal stakeholders
- Manage RFPs, selection, and implementation of systems and applications to support automation initiatives
Qualifications- Bachelor's degree in Business, Finance, Accounting, Legal Studies, or a related field, or equivalent experience.
- 5-10 years of experience in legal billing, legal operations, accounts payable, or financial administration, preferably within a corporate legal department or law firm.
- Experience using legal e-billing and matter management platforms.
- Strong understanding of legal billing practices, budgets, accruals, and invoice review processes.
- Advanced proficiency in Microsoft Excel; experience with financial reporting and dashboards, e-billing systems, and technology.
- Exceptional organizational skills with strong attention to detail and accuracy.
- Excellent communication and customer service skills with the ability to build relationships across functions and with outside counsel.
- Ability to manage multiple priorities and meet deadlines in a fast-paced public company environment.
- High level of professionalism and discretion when handling confidential information.
Preferred Qualifications- Experience supporting a publicly traded company.
- Familiarity with Sarbanes-Oxley (SOX) controls and public company financial processes.
- Experience with ERP systems such as SAP, Oracle, or Workday.
- Experience supporting legal operations metrics, spend analytics, and vendor management initiatives.
This role is ideal for a highly organized professional who enjoys working at the intersection of legal, finance, and operations while helping the legal department manage costs, improve processes, and support the company's strategic objectives.
The anticipated annual base salary range for this position is $110,000 - $120,000 Actual compensation within this range will be determined based on a variety of factors, including geographic location, relevant experience, skills, qualifications, and internal equity considerations.
Mobility Global is committed to providing competitive compensation that reflects local market conditions and individual contributions. In addition to base salary, employees may be eligible for incentive compensation, long-term incentives, and a comprehensive benefits package, where applicable.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
