Position Summary

The Billing Compliance Supervisor provides department leadership ensuring the production of accurate matter rate and discount setup, timekeeper proposals, new timekeeper rate setup, rate updates, and working timekeeper lists while maintaining an acceptable work flow to meet monthly billing goals and deadlines. This role strives to ensure the Compliance Team has appropriate procedures, policies, and tools to perform their assigned responsibilities. The position fosters team building, collaboration and cooperation among all Billing Compliance personnel as well as personnel across departments. The Compliance Supervisor plans and leads office hours, staff meetings and manages all aspects of training, coaching and team development, through oversight and direct involvement with performance standards.

We will consider qualified applicants with criminal histories in the manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the Fair Chance Ordinance.

Essential Functions

• Oversees all compliance activity to ensure tasks are completed accurately and timely.
• Includes hands-on processing, when necessary.
• The Compliance Supervisor must be able to answer questions and provide solutions to timekeeper, discount and rate issues.
• Delegates work accordingly based on volume, complexity and priority.
• Provide input on compliance policies, procedures, and internal controls.
• Provide input on departmental processes, along with support training on procedures and technology for Compliance Team.
• Coaches and mentors Compliance team. Maintains an open dialogue to improve morale and engender team spirit. Ensures the core values of the firm are reflected in the compliance staff. Promotes an atmosphere of positive behavior by leading and participating in positive communication that improves working environment.
• Provide input on training and the ARR process each year within the firm. This includes ensuring attorneys, PA's and staff are using the tool properly, deadlines are met and rate changes are processed timely and accurately.
• Support Manager on recruiting new Compliance Specialists, as needed.
• Lead team to provide consistent delivery of high quality customer service to our clients, co-workers, billing attorneys and fellow employees.
• Provide insight on mid-year and annual evaluations

Requirements

• Undergraduate degree in finance, accounting or any related field and/or equivalent work experience.
• 2+ years of experience in a management/supervisory capacity.
• Experience in BillBlast and client vendor websites
• Previous law firm experience preferred.
• Excellent planning, organization, oral and verbal skills, including an ability to present and persuade others based on analysis of issues.
• High level of computer skills. Experience in Aderant (Billing System Software), Excel, Word, and Outlook are required.
• Strong interpersonal skills necessary in order to communicate effectively with clients, attorneys, practice assistants and management.

Please note, we are not working with outside recruiters for this position.

Wage Transparency

The pay range for this remote position varies by location. Pursuant to the applicable state and local regulations the pay range for each location is listed below. Actual compensation is contingent on relevant experience, education, skills, and other job-related factors as permitted by law. This role is also eligible for performance-based bonuses and the benefits described below. The application deadline for this position is December 31, 2026.

Ogletree is a multi-state employer. The pay ranges listed reflect compensation for the specific location identified. For roles performed in locations not listed, compensation will be determined based on the applicable location for the position.

• California: Pay range $87,604 to $132,818.
• Colorado: Pay range $92,997 to $120,349
• Connecticut: Pay $97,682 to $126,412.
• Illinois: Pay range $97,682 to $126,412.
• Jersey City, New Jersey: Pay range $126,412 to $132,818.
• Nevada: $84,864 to $109,824
• Maryland: Pay range $87,604 to $132,818.
• Massachusetts: Pay range $102,632 to $132,818.
• Minnesota: Pay range $87,604 to $113,370.
• New Jersey: Pay range $126,412 to $132,818.
• New York City, New York: Pay range $102,632 to $132,818.
• New York State: Pay range $102,632 to $132,818
• Ohio: Pay range $84,864 to $109,824.
• Rhode Island: Pay range $84,864 to $109,824.
• Washington, D.C.: Pay range $97,682 to $126,412.
• Washington (State): Pay range $97,682 to $126,412.

Benefits

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Contact Information

If you have questions, please e-mail Libby Naikelis at [email protected] with "Billing Compliance Supervisor" in the subject line. Please note, applications submitted via e-mail will not be considered.