This position will be filled at either the Assistant or Associate level, based on the successful candidate's qualifications and experience.Position SummaryThe Assistant or Associate Athletic Director, Business Operations provides strategic and operational leadership for the business functions of the Department of Athletics. The position oversees financial management, budgeting, purchasing, contracts, revenue and expense tracking, and business processes to ensure fiscal responsibility, compliance, and efficient departmental operations.
Primary Responsibilities & Duties- Manage all day to day business paperwork including, but not limited to, expense vouchers, Concur reports, purchase orders, journal entries, and budget transfers for Athletics
- Interface with accounts payable, purchasing, and payroll departments to facilitate processing, including budget inquiry research as necessary
- Meet with coaches to review budget reports and prepare forecasts
- Plan, prepare, and reconcile all cash advances for meals, recruiting, and travel
- Audit Concur reports for accuracy and completeness, performing reclasses as needed
- Provide monthly Concur report updates to full department
- Complete the Metro Survey, AHA survey, CAA survey, and assist with the Equity in Athletics Disclosure Act and NCAA audit
- Prepare monthly team, administrative and fundraising reports for athletics
- Set up all new vendors on Unimarket
- Sign off on transactions in Unimarket at level zero, checking for proper accounting and workflow
- Assist Senior Associate Athletics Director and Executive Director of Athletics with zero-based budgeting annually
- Responsible for deposit processing
- Prepare ad hoc financial reports and analysis on request
- Become a resource for coaching and administrative staff on business functions, policies and procedures
- Serve as sport administrator for several assigned sports
- Serve as Senior Woman Administrator, attending league meetings as required
- Stay up to date on the college athletics landscape to be able to contribute to strategic discussions at conference level
- Other duties as assigned
Knowledge, Skills, Abilities, & Other Attributes- Bachelor's degree required; a degree in Accounting, Finance or Sport Management is preferred
- Experience with budgeting for Division I Intercollegiate Athletics preferred or experience in a University business office
- Ability to work independently and as part of a team
- Effective organizational and time management skills
- Detail oriented and able to maintain confidentiality
Unusual Working ConditionsThe employee is required to work evenings and weekends, as needed.
This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied.
