Wells Fargo

Associate Executive Specialist, Technology

Wells Fargo • $92K — $145K *
Iselin, NJ 08830In-Person
Business Services
Less than 5 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • 6+ months of Executive Administration experience or equivalent
  • Proven ability to interact confidently with C-suite and senior leadership
  • Exceptional verbal and written communication skills
  • Experience handling sensitive information with discretion
  • Highly organized with advanced multitasking ability
  • Demonstrated capability to work independently and proactively manage logistics
  • Advanced proficiency in Microsoft Office and experience in executive calendaring

Responsibilities

  • Provide high-level executive administrative support
  • Perform heavy calendaring and complex travel planning
  • Support performance of less experienced Administrative Assistance staff
  • Compile information and prepare moderately complex reports
  • Assist with customer support and policy inquiries
  • Provide subject matter expertise on administrative procedures
  • Interact with administrative teams to coordinate tasks

Benefits

  • Health benefits
  • 401(k) Plan
  • Paid time off
  • Disability benefits
  • Life insurance and critical illness coverage
  • Parental leave
  • Tuition reimbursement
  • Commuter benefits
  • Adoption reimbursement
Full Job Description
About this role:

Wells Fargo is seeking an Associate Executive Specialist to support Fraud & Claims Technology and the Platform and Infrastructure Transformation, AI & Automation Enablement team This role provides core executive administrative support, including ad hoc project and business support, such as coordinating meetings, tracking deliverables, and preparing routine reports. In addition, this role plays a key part in site coordination, employee engagement, serving as a central connector between leadership and cross-functional partners.

In this role, you will:
  • Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
  • Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
  • Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks
  • Be responsible for compiling information, preparing moderately complex reports
  • Perform complex administrative, transactional, operational, or customer support tasks
  • Assist with selectively referring callers, and answering questions regarding business unit policies and procedures
  • Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
  • Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation
  • Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks
  • Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization


Required Qualifications:
  • 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education


Desired Qualifications:
  • Proven ability to interact professionally and confidently with C-suite executives, senior leadership, and external clients, serving as a trusted extension of leadership.
  • Exceptional verbal and written communication skills, with the ability to convey information clearly, concisely, and with appropriate executive tone.
  • Proven track record of handling highly sensitive and confidential information with the utmost discretion, diplomacy, and sound judgment.
  • Highly organized with advanced ability to manage competing priorities, multitask effectively, and execute in fast-paced, deadline-driven environments.
  • Demonstrated ability to work independently, anticipate leadership needs, and proactively manage calendars, travel, and logistics with minimal oversight.
  • Strong interpersonal skills with a commitment to teamwork, fostering collaboration across all organizational levels to ensure seamless support and coverage.
  • Exercises sound judgment in problem solving, identifies process improvement opportunities, and consistently delivers timely, high-quality outcomes.
  • Advanced proficiency in Microsoft Office (including PowerPoint and Excel), along with demonstrated experience in executive calendaring, travel coordination (domestic and international), and expense management systems (e.g., Concur).
  • Ability to identify and manage risks, communicate status and drive actions to resolution
  • Experience utilizing AI/Copilot
  • Orchestrate executive priorities and schedule, optimizing time and resource allocation while serving as a proactive advocate for the leader's goals and interests


Job Expectations:
  • This position offers a hybrid work schedule.
  • This position is not eligible for Visa sponsorship


Job Locations:
  • 194 Wood Ave S, ISELIN, NJ 08830


Pay Range

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities.
$44.23 - $69.71

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.
  • Health benefits
  • 401(k) Plan
  • Paid time off
  • Disability benefits
  • Life insurance, critical illness insurance, and accident insurance
  • Parental leave
  • Critical caregiving leave
  • Discounts and savings
  • Commuter benefits
  • Tuition reimbursement
  • Scholarships for dependent children
  • Adoption reimbursement


Posting End Date:

16 Jun 2026
*Job posting may come down early due to volume of applicants.

About Wells Fargo

Wells Fargo Careers

Joining Wells Fargo means becoming part of a distinguished financial institution that has been a cornerstone of innovation and leadership in the banking industry. At Wells Fargo, we offer a plethora of job opportunities designed to empower your career growth and development in a diverse and inclusive environment.

Work You’ll Do

At Wells Fargo, you will be part of a team that values diversity and is committed to fostering an inclusive culture. We are looking for professionals who are eager to drive innovation and lead with integrity. Our employees are our greatest asset, and we invest in their professional growth through comprehensive leadership and diversity training programs that are recognized industry-wide.

Explore a Multitude of Career Paths

Whether you're interested in a position in finance, IT, customer service, or management, Wells Fargo has career opportunities in various fields. Our team members benefit from job stability, competitive benefits, and a culture that values and rewards performance and dedication.

Internship Programs

Kickstart your career with a Wells Fargo internship. Our programs provide invaluable industry exposure, professional skills development, and networking opportunities that often lead to full-time employment offers. Interns at Wells Fargo work on real projects, solve actual challenges, and gain the mentorship of seasoned professionals.

Professional Growth and Development

We believe in nurturing the potential of our employees. Wells Fargo offers robust training programs and resources to help every team member excel in their current roles and prepare for future challenges. Growth at Wells Fargo is not just about climbing the career ladder but expanding your skills and expertise to add value to our team and customers.

Benefits and Rewards

Wells Fargo is committed to the well-being of our team members. We offer a comprehensive benefits package that includes health care, retirement plans, and generous paid time off. Additionally, we provide unique perks like employee discounts, adoption assistance, and tuition reimbursement.

Join Our Team

Discover the opportunities waiting for you at Wells Fargo by exploring open positions that match your skills and interests. We are continuously hiring and looking for individuals who bring creativity, passion, and a drive to serve our customers.

Stay Connected

Keep up to date with the latest from Wells Fargo Careers by subscribing to our job alert emails. Tailor your subscription to receive updates that align with your career preferences and get insider tips on crafting the perfect resume and acing your interview.

Networking and Innovation

At Wells Fargo, networking and innovation go hand in hand. We encourage our employees to connect across departments and roles to foster new ideas and strategies that lead to groundbreaking solutions.

Empower Your Career

Step into a role at Wells Fargo where your skills will be honed, your achievements recognized, and your career can flourish. We're not just filling positions; we're building leaders who are equipped to navigate the complexities of the financial world. Join Wells Fargo today and be part of a team that’s redefining the future of banking.
Learn more about Wells Fargo
Size
246,577 employees
Market Cap
$155.2 billion
Industry
Finance & Insurance
Net Income
$3.3 billion
Founded
1852
5 Year Trend
-5.9%
NASDAQ
WFC
* Ladders Estimates

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