BioAgilytix Labs

Associate Director, Project Management Office

BioAgilytix Labs • $100K — $130K *
Durham, NC 27713In-Person
Pharmaceuticals & Biotech
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Bachelor's or Master's degree in life science or related field; experience in biotechnology project management required.
  • At least 10-12 years of relevant experience in project leadership and management.
  • Minimum of 5 years in leading and developing project teams.
  • Knowledge of regulations in a Contract Resource Organization (CRO) environment preferred.
  • Highly proficient in project management software, with Smartsheet as a preference.
  • Project Management Professional (PMP) certification is favored.

Responsibilities

  • Align project goals with management resources for optimal timelines.
  • Represent project management in client meetings, advocating for both the client and business.
  • Support the preparation of project scopes and proposals in collaboration with business development.
  • Maintain service pipeline data in coordination with the scheduling/planning team.
  • Ensure accurate forecasting and collaborate with finance for project accuracy.
  • Communicate project status and issues effectively with operational leadership and development teams.
  • Drive the implementation of project tracking tools for KPI visibility and risk management.

Benefits

  • Comprehensive medical, dental, and vision insurance options.
  • Flexible Spending Accounts for medical and dependent care.
  • Generous paid time off policy (4 weeks per year).
  • 401k retirement plan with employer matching contributions.
  • Paid parental leave and holidays, including 5 floating days.
  • Short-term and long-term disability coverage, along with life insurance.
Full Job Description
Essential Responsibilities
  • Align project objectives and project management resources to ensure excellent customer experience and timeline accuracy
  • Represent project management in key client meetings as an advocate for client and business unit. Support global governance and preparation of presentation for client meetings.
  • Support preparation and presentation of project scopes with business development and proposals
  • Work with scheduling/planning group to maintain service pipeline and backlog data in support of S&OP process.
  • Ensure forecasts are represented accurately in S&OP process. Work closely with finance with the goal to improve forecast accuracy of client projects.
  • Ensure effective communication of study issues and project status to operations leadership and business development. Proactively identify and resolve barriers impacting project delivery
  • Drive Initiatives for project tracking such as dashboards and key performance indicators (KPIs) to provide visibility for risk management and governance
  • Manage the Project Services department through a team of functional managers and high performing individual contributors
  • Adhere to safety and compliance requirements
Leadership Responsibilities
  • Lead, coach, and manage project teams, providing feedback and professional development. Support high performers for opportunities to transition to leadership roles
  • Responsible for performance management of employees focusing on career growth
  • Provide regular updates, progress reports, and presentations for clear stakeholder communication
  • Frequently advises team on complex matters to support client outcomes
Minimum Preferred Qualifications

Education/Experience:
  • Bachelor's degree in life science or related field with not less than twelve (12) years' experience in a biotechnology project management or related field; or
  • Masters' degree in life science or related field with not less than ten (10) years' experience in a biotechnology project management or related field
  • Not less than five (5) years' experience in project management leadership, scheduling resources, and timeline management for meeting client deliverables
  • Experience leading, coaching and developing employees by setting clear expectations, regular connections, and providing ongoing constructive feedback
  • Knowledge in science with relevant regulations for Contract Resource Organization (CRO) preferred with experience working in biotech, pharmaceutical, CRO/CMO or similar
  • Highly Proficient in project management software (Smartsheet preferred)
  • Project Management Professional certification (preferred)

Skills:
  • Excellent oral and written communication skills, and ability to successfully interact with key internal stakeholders and clients
  • High level of proficiency in Microsoft Office (Word, Excel, Outlook)
  • Acute attention to detail
  • Ability to coordinate multiple projects/tasks while still delivering high quality results under time constraints
  • Strong organizational and project administration skills
  • Self-driven and proactive, able to prioritize tasks and meet or exceed project objectives
Supervisory Responsibility
  • This position supervises various levels of Project Managers, Project Coordinators, and Data Coordinators as determined with business needs
Supervision Received
  • Infrequent supervision and instructions
  • Frequently exercises discretionary authority
Working Environment
  • Primarily office environment. Full-time in office attendance is required to support project coordination and team collaboration
  • Routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
Physical Demands
  • Ability to work in an upright and/or stationary position for up to eight (8) hours per day
  • Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists to operate office equipment
  • Ability to access and use a variety of computer software
  • Ability to communicate information and ideas so others will understand, with the ability to listen to and understand information and ideas presented through spoken words and sentences
  • Frequently interacts with others to obtain or relate information to diverse groups
  • Works independently with little guidance or reliance on oral or written instructions and plans work schedules to meet goals; requires multiple periods of intense concentration
  • Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence
  • Ability to perform under stress and multi-task
  • Regular and consistent attendance
Position Type and Expected Hours of Work
  • This is a full-time site-based role
  • Some flexibility in hours is allowed, but the employee must be available during the "core" work hours as published in the BioAgilytix Employee Handbook
  • Occasional weekend, holiday, and evening work required


BENEFITS AND OTHER PERKS

Medical Insurance (HDHP with HSA; PPO), Dental Insurance, Vision Insurance, Flexible Spending Account (medical; dependent care), Short Term Disability | Long Term Disability Life Insurance, Paid Time Off (4 weeks per year), Parental Leave, Paid Holidays (9 scheduled; 5 floating), 401k with Employer Match, Employee Referral Program

About BioAgilytix Labs

BioAgilytix Labs is a leading bioanalytical testing laboratory specializing in large molecule bioanalysis. With laboratory locations in North Carolina?s Research Triangle area and Hamburg, Germany, BioAgilytix provides PK, immunogenicity, biomarkers, and cell-based assay services supporting the development and release testing of biologics across a number of industries and disease states. BioAgilytix offers assay development, validation, and sample analysis under non-GLP, spirit-of-GLP, GLP, and GCP, as well as product release testing under GMP.
Learn more about BioAgilytix Labs
Size
500 employees
Industry
Pharmaceuticals & Biotech
* Ladders Estimates

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