Job DescriptionPosition OverviewThe Benefit Compliance Associate will focus on compliance and reporting related to benefits, ensuring all plans and processes comply with a complex set of laws, including the ACA, ERISA, and HIPAA.
This position will be on-site at Invenergy's downtown Chicago, IL office.
ResponsibilitiesRegulatory Compliance & Reporting
- Ensure all benefits plans and related processes comply with ACA, ERISA, HIPAA, and other applicable regulations.
- Configure Workday to generate 1094/1095-C forms; review, reconcile, and distribute required ACA reporting.
- Support annual 401(k) and FSA non-discrimination testing, preparing and reviewing census information, and coordinate required corrective actions.
- Support annual 401(k) audits, including data gathering and auditor requests.
- Calculate 401(k) profit-sharing contributions, support true-ups, and assist with SPD/SBC distribution requirements.
- Partner with benefit broker to prepare and update Form 5500 and WRAP documents.
- Complete and submit Form M1, CMS creditable/non-creditable coverage disclosures, RxDC filings, PCORI fee submissions, and Gag Clause Prohibition Compliance Attestation.
- Partner internally to provide mandatory reporting in relation to prevailing wage requirements under the Inflation Reduction Act.
Benefits Operations & Reconciliation
- Perform semi-monthly/monthly payroll-to-benefits and vendor reconciliations to ensure accuracy of deductions, invoices, and enrollment data.
- Manage benefits billing, including forecasting, opening purchase orders, coding invoices in ERP, and ensuring timely payment.
- Prepare benefit censuses for annual renewals and validate premiums against carrier data.
- Reconcile 401(k) contributions each payroll cycle to ensure accuracy between payroll, recordkeeping systems, and vendor files.
- Partner with Payroll to reconcile fringe requirements under Inflation Reduction Act.
Vendor & Internal Partnership Support
- Collaborate with third-party administrators, benefits carriers, payroll, finance, and HR technology teams to resolve data discrepancies and support ongoing plan administration.
- Assist with process improvements, system configuration updates, and documentation to enhance benefits compliance and operational efficiency.
Required Qualifications - Strong understanding of federal and state benefit regulations.
- 5 years of human resources experience.
- 3 years experience with benefits compliance administration.
- High attention to detail and strong analytical skills.
- Intermediate Excel skills.
- Eligible to work in the United States without the need for employer visa sponsorship now or in the future
Preferred Qualifications - Experience managing benefits in Workday HCM.
- Experience with billing Oracle ERP.
- Experience navigating benefit requirements related to federal contracts and the Inflation Reduction Act.
- Familiarity with GAAP.
Base Pay$95,000.00 - $118,000.00 USD Annual
Bonus: 20% - 30%
The base pay range reflects the minimum and maximum target salary for the position. Invenergy considers a number of factors when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education and skills.
In addition to base pay, the total annual compensation package may also include eligibility to participate in our bonus program(s) which are designed to reward individual and company performance. Your recruiter can share more about bonus eligibility for this position during the hiring process.
Invenergy offers a variety of other benefits including medical, dental and vision insurance, 401k, paid time off, etc.
