PRIMARY FUNCTIONS: 

The Assistant to General Manager is responsible for supporting the General Manager in daily operations and strategic initiatives. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist the General Manager with scheduling, correspondence, and document preparation. Maintain organized files and records.
• Act as the point of contact between the General Manager and internal/external stakeholders. Facilitate effective communication within the team and with clients.
• Help plan and execute special projects, ensuring deadlines are met and objectives are achieved. Track project progress and report updates to the General Manager.
• Visit and maintain vendor relationships as needed
• Assist in the coordination of daily operations, including inventory management, supplier relations, invoice reconciliation and logistics. Help troubleshoot operational issues as they arise.
• Negotiate appropriate contracts for pricing and supply
• Analyze potential vendors and suppliers for future project needs
• Any other duties as assigned by the management

SKILLS AND QUALIFICATIONS:

• Excellent verbal and written communication skills.
• Ability to create and present ideas, reports, and budgets in various formats.
• Ability to work both independently and collaboratively.
• Excellent time management skills with the ability to assign and delegate tasks.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with data management systems.
• Excellent organizational skills and attention to detail.

EDUCATION AND/OR TRAINING:

• Bachelor’s degree in Business Administration, or a related field preferred.
• 2+ years of experience in an administrative or support role, preferably within the food industry or wholesale sector.
• Bilingual (English & Mandarin) is a plus.

WORK CONDITIONS:

(The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Office and warehouse environment
• Occasional periods of standing or sitting for extended periods of time
• Required wearing of appropriate PPE
• Exposure to hot/cold weather and loud noises in a warehouse environment
• Frequent computer and telephone use
• Frequent communication with people throughout the day

Salary Range: