Reporting to the Associate Registrar Curricular Operations, the Assistant Registrar oversees the curriculum management system, including course and curriculum approval workflows, the implementation of new curriculum in the SIS, catalog updates, and systems access to curriculum related data. Ensures that all course information and curriculum changes approved by the Academic Senate, Colleges, Graduate Studies and Professional Schools are accurately maintained in the academic catalog and student information system. Serves as knowledge expert regarding the curricular management system, providing support, reporting, documentation and training. Maintains knowledge of campus policies and procedures, as well as best practices, and works collaboratively across campus units. The Assistant Registrar is also responsible for coordinating the overall delivery of the publications services of the Office of the University Registrar, including the university catalog, faculty guide, OUR webpage, and Comm Tracker application.

Apply By Date:

August 17, 2026 at 11:59pm, PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree or equivalent experience; at least four years of experience in course development and/or curriculum management in a university or college environment.
• Experience in technical projects, project management and decision-making processes in higher education environments; experience with relational databases and with curriculum management and catalog publishing software.
• Knowledge of registrar related policies and implementation procedures; knowledge of educational policy and academic philosophies underlying departmental needs and curricula.
• Ability to work and communicate effectively across all levels within the higher education environment. Leadership, management and supervision skills, including skills to motivate, resolve conflicts and promote teamwork in a highly collaborative environment, and in an environment which is a large production oriented service unit.
• Organizational skills to manage multiple tasks and timelines and to adapt to constantly shifting priorities.
• Writing skills to prepare materials ranging from detailed analyses to concise summaries and talking points on complex issues for a variety of audiences; oral communication skills to articulate policy/procedures, ideas and issues to both internal and external audiences.

Preferred Qualifications

• Experience with Banner or other student information system.
• Prior experience in a university registrar's office.
• Experience working directly with campus leadership and members of faculty.
• Experience implementing new software and re-engineering business processes.
• Familiarity with Courseleaf catalog and curriculum management software.
• Fluency in SQL and HTML. Knowledge of the processes involved with curriculum development at a complex institution of higher education that includes undergraduate, graduate, and professional programs.
• Knowledge of federal, state laws including the Family Educational Rights and Privacy Act of 1974 (FERPA) and applicable university policies.

Key Responsibilities

• 50% - Course and Curricular Management
• 30% - University Catalog, OUR Publications and OUR Communications
• 20% - Process Improvement, Leadership, and Other Duties

Department Overview

Position provides critical project management and leadership for OUR. Lead responsibility for core curriculum systems and decisions that impact the delivery for the entire campus community.

POSITION INFORMATION

• Salary or Pay Range: $7 9,400/annually - $1 44,0 00 /annually - Please note: This position is subject to a department maximum budgeted salary of $90,000/annually
• Salary Frequency: Annually
• UC Job Title: REGISTRAR SUPV 2
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100 % - Fixed
• Shift (Work Schedule): M onday - F riday , 8AM - 5PM
• Location: Davis, CA.
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work occasional evenings/nights, weekends and holidays. Work hours outside standard 8 AM-5 PM schedule may be necessary for emergency situations. Work in a semi-open area. Travel occasionally to on or off campus workshops and conferences.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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