Who Are You?As an Assistant Project Manager (APM), you will support the delivery of retail, commercial, and corporate workplace fit-out projects from planning through project close-out. Working closely with Project Managers and Senior Project Managers, you will assist in the coordination of design, procurement, construction, furniture installation, technology integration, commissioning, and occupancy activities while gaining exposure to the full project lifecycle.
You are highly organized, detail-oriented, and proactive, with strong communication and stakeholder management skills. You thrive in a fast-paced, client-facing environment and are eager to develop your project management capabilities while contributing to the successful delivery of multiple concurrent projects.
The is a hybrid opportunity based in Toronto, Vancouver or Montreal. We also welcome applications from candidates elsewhere in Canada who are open to relocating to one of these locations. Job DescriptionAs an
Assistant Project Manager dedicated to this Enterprise Account, you will be involved in:
Project Delivery & Coordination- Support the delivery of retail, commercial, and corporate office fit-out projects throughout the project lifecycle.
- Assist Project Managers with project planning, budgeting, scheduling, procurement, construction, furniture installation, workplace transitions, and project close-out activities.
- Coordinate project information between clients, consultants, contractors, landlords, vendors, and internal team members.
- Assist in the development and maintenance of project schedules, action logs, risk registers, and project budgets.
- Participate in design reviews and assist in coordinating architectural, engineering, and construction documentation.
- Support workplace transformation initiatives, tenant improvements, office relocations, and occupied-space renovations.
- Assist in coordinating furniture, AV, security, structured cabling, and IT infrastructure installations.
- Help identify project risks, issues, and potential schedule or budget impacts, escalating concerns as appropriate.
Stakeholder & Client Management- Build and maintain strong working relationships with clients, consultants, contractors, vendors, facilities teams, corporate real estate stakeholders, and workplace services teams.
- Attend project meetings, prepare meeting agendas and minutes, track action items, and follow up on outstanding deliverables.
- Assist with project communications and reporting to ensure stakeholders remain informed on project progress.
- Support the preparation of executive dashboards, presentations, and project status reports.
Procurement, Contracts & Financial Administration- Assist with procurement activities, including consultant and contractor tendering, bid evaluations, and recommendations.
- Support the preparation of purchase orders, contracts, change orders, and service agreements.
- Assist with budget tracking, forecasting, invoice reviews, and payment processing.
- Maintain project financial records and support project reporting requirements.
- Assist in monitoring project expenditures and identifying variances.
Construction Administration & Site Coordination- Participate in site visits to monitor project progress, quality, safety, and compliance with project requirements.
- Assist in documenting site observations and tracking deficiencies and corrective actions.
- Support commissioning activities, furniture installation coordination, and occupancy readiness planning.
- Assist with punch-list management and project turnover activities.
Reporting & Project Controls- Ensure project documentation is maintained in accordance with client governance requirements and document control standards.
- Maintain project files, schedules, issue logs, risk registers, and reporting dashboards.
- Contribute to monthly reporting and program updates.
- Support lessons learned sessions and the completion of close-out documentation.
Qualifications- Bachelor's degree in Engineering, Architecture, Construction Management, Business, Project Management, or a related field. Relevant experience may be considered in lieu of a degree.
- 3-5 years of experience in project coordination, project management, construction administration, or a related role.
- Experience supporting retail, commercial, workplace, corporate interiors, tenant improvement, or fit-out projects is preferred.
- Understanding of construction project lifecycles, project controls, scheduling, budgeting, procurement, and contract administration.
- Ability to read and interpret construction drawings and project documentation is an asset.
- Experience coordinating consultants, contractors, vendors, and multiple stakeholder groups.
- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Excellent interpersonal, written, verbal, and presentation skills.
- Strong analytical, problem-solving, and critical-thinking abilities.
- Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and project management software platforms.
- Experience using web-based project management and collaboration tools.
- CAPM, PMP coursework, or progress toward professional project management certification is considered an asset.
- Willingness to travel to project sites as required.
Additional InformationWhat's in it for you... - 100% covered health and dental benefits for you and your dependents (including paramedical services)
- Health spending account, to top up expenses not covered in the benefits program
- RRSP option with company matching
- Annual learning and development budget
- Access to a range of online learning tools, and support for career development and growth
- Coverage of one professional membership or license fee per year, if directly related to your role
- We believe in work-life balance, so you can recharge and take care of what matters most with vacation, flex and sick days
- A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging
The base salary range for the full-time Assistant Project Coordinator role is $80,000 - $110,000. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate's experience and qualifications.
