The Assistant Project Controls Manager will be responsible for working with the corporate Properties Department.

Job Description

Salary: $80,000 - $90,000 Annually

The YMCA of Greater New York Association Office is seeking an Assistant Project Controls Manager who will be responsible for working with the corporate Properties Department to support the critical administrative and financial functions of a broad range of capital projects. They will focus on ensuring the timely completion of projects while also ensuring audit compliance. In addition to working with colleagues within the Properties Department, the Assistant Project Controls Manager will collaborate closely with staff from the Finance Department and across our 24 branches.

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical benefits, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual's employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

Qualifications

• Associate's degree required. Bachelor's degree in finance, accounting, economics, project management, or a related field preferred.
• Minimum of one (1) to three (3) years of facilities/project management experience required. Three (3) to five (5) years of facilities/project management experience.
• Knowledge of additional computer programs is a plus, but not required: Microsoft Project, AutoCAD, Photoshop, and Blue Beam.
• Ability and willingness to travel within the five boroughs.
• Professional experience in using project management software.
• Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.
• Sound judgment and the ability to think clearly during emergencies and time-sensitive requests.
• Strong communication skills.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.

Essential Functions

• Coordinate with Properties Department staff to help manage procurement and financial elements of assigned projects (which may include but are not limited to general construction, mechanical, electrical, plumbing, sprinkler, and fire protection)
  
  • Submit project request forms and initiate purchase order requests. Request existing PO adjustments as needed.
  • Oversee project budgets, ensuring project trackers are up to date, including all trades and project statuses are updated reflecting the current schedule.
  • Updating Properties Department staff of any (unexpected or expected) adjustments to the budget in relation to change orders, unaccounted expenses, invoices without purchase orders, or other related work that affects the initial approved budget.
  • Ensuring that procurement process and bidding guidelines are followed for assigned projects, and confirm bid forms are fully and accurately completed by appropriate parties.
  • Request finalized contracts for AO-managed projects and confirm all parties' signatures.
  • Track and record all change orders with necessary approvals from the AO Properties department.
  • Review and receive approval from project managers for invoices. Ensure invoices are submitted internally to the Senior Project Director for payment in a timely manner and follow procurement guidelines.
  • Assure lien waivers are completed and signed.
  • Confirm that the project completion form is completed by the project PM and other parties.
• Work with Properties Department staff to identify and confirm branch projects; allocate appropriate funding source(s) based on scope.
• Coordinate and work closely with the Senior Project Director in the Properties Department, the Staff and Finance Department staff on project-related accounting and government billing compliance questions.
• Manage vendor relationships, actively communicating with vendors for invoice follow-up and other cost-related information.
• Other activities and duties as needed that address the ongoing health and well-being of our staff and members.

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