Career Area:

Job Description:

The Assistant Program Coordinator supports the day-to-day operational needs of the Enterprise Transformation Program. This is an entry-level role ideal for an organized, detail-oriented early career professional looking to gain hands-on experience in a fast-paced, enterprise-scale program environment; duties focus on monitoring program health, coordinating between program teams, assisting in risk management, and supporting program leadership presentations to key stakeholders.

•    Tracking progress against approved program milestones; assistance in execution of the risk management process.
•    Assist with the preparation of status updates and stakeholder-facing materials.
•    Assist in the maintenance of program scope documents, project timelines, meeting notes, action registers, and related program documentation for review by Program Management.
•    Monitor program scheduling, budget status, resource needs, and performance indicators to support informed decision-making and timely escalation.
•    Coordinate meetings, follow-ups, documentation updates, and cross-functional communications as provided by program leadership to support alignment across program teams.
•    Support data gathering, reporting, and process documentation activities to improve visibility into program execution and operational performance.

Skill Descriptors
Business Acumen: Knowledge of business concepts, tools, and processes that are needed for making sound decisions in the context of the company's business; ability to apply this knowledge appropriately to diverse situations.
Level Basic Understanding:
• Works to understand the business priorities of internal and external clients.
• Describes profitability drivers and considerations.
• Describes desired or actual business results in measurable scales or terms.
• Explains how the organization makes money.

Planning: Tactical, Strategic: Knowledge of effective planning techniques and ability to contribute to operational (short term), tactical (1-2 years) and strategic (3-5 years) planning in support of the overall business plan.
Level Basic Understanding:
• Explains tactical plan for own area.
• Defines concepts of short-term and long-term planning.
• Describes the planning process and planning cycle used in own area.
• Compares tactical to strategic planning.

Process Management: Knowledge of business process improvement tools and techniques; ability to understand, monitor, update, control, or enhance existing business or work processes.
Level Basic Understanding:
• Interprets process flow diagrams.
• Explains differences between a process and a project.
• Identifies process management initiatives in own area.
• Describes key business processes in own area.

Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Level Basic Understanding:
• Demonstrates a basic understanding of the concept of collaborative processes.
• Explains the concept of collaboration as applicable to organizations.
• Provides examples of how collaboration has helped achieve organizational goals.
• Contrasts collaborative with competitive operating styles in organizations.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Level Basic Understanding:
• Describes non-verbal behaviors that influence the interpretation of the message.
• Cites examples of effective and ineffective communications.
• Explains the importance of effective business communication.
• Speaks/writes using correct language, mechanics, and gestures.

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Level Basic Understanding:
• Explains the value of a disciplined approach to problem solving.
• Describes problem reporting and escalation practices.
• Utilizes accepted procedures for problem analysis and resolution.
• Identifies key aspects of problem-solving techniques used in own area.

Project Management: Knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives.
Level Basic Understanding:
• Identifies project management tools and requirements within own function.
• Describes the key objectives, phases and deliverables of a current project.
• Explains the concepts of phase, activity, task, and deliverable.
• Gives examples of critical paths in projects.

Data Gathering and Reporting: Knowledge of tools, techniques and processes for gathering and reporting data; ability to practice them in a particular department or division of a company.
Level Basic Understanding:
• Identifies the key objectives of gathering data.
• Describes alternative data-gathering techniques and tools.
• Applies basic data-gathering methodologies.
• Identifies key sources of needed information.

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Qualifications

- Bachelor's degree in Business, Communications, Project Management, or related field

- 2.8 GPA

- 0–2 years of professional experience, including internships

- Proficiency in Microsoft Office Suite and Microsoft Teams

- Exceptional organizational skills and attention to detail

- Strong written and verbal communication skills

Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. 

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*

• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

Visa Sponsorship is not available for this position.

Posting Dates: