Assistant Manager, Payroll, Benefits & HRIS

Permanent Full Time

HOURS OF WORK: 35 Hours/Week

START DATE/TERM: Immediately

NUMBER OF POSITIONS: 1

VACANCY: New

REPORTS TO: Manager, Payroll, Benefits & HRIS

POSITION SUMMARY:

This position collaborates closely with the Manager, Payroll, Benefits, and HRIS to oversee the Agency's Payroll, Benefits, and Human Resources Information System functions, and provides leadership to front-line payroll staff.

The Assistant Manager is responsible for ensuring effective and efficient management of all day-to-day, monthly, and annual payroll and benefits operations, delivering timely and accurate full-cycle payroll processing for over 500 salaried and hourly employees (both unionized and non-unionized). This role also plays a key part in supporting the continuous improvement of Macaulay's payroll, benefits, and HRIS practices and procedures.

The Assistant Manager, Payroll, Benefits, and HRIS serves as a member of the management team.

RESPONSIBILITIES:
Payroll

• Reviews and approves accurate and timely processing of semi-monthly salary and or biweekly hourly payrolls and grant/special payments according to predetermined schedules, Collective Agreement, Agency Policies, and applicable current legislation.
• Delivers back-up support to payroll team to prepare full cycle payrolls (salary and or hourly) according to predetermined schedules, maintaining compliance with current legislation and collective agreement.
• Supports year-end preparations and reconciliations and preparation of various reports/forms required from federal, provincial and municipal government departments.
• Provides review and analysis of payroll processes for compliance, effectiveness and efficiency. Develops, documents and implements payroll processes ensuring internal controls.
• Supports year-end Agency audit

Benefits and Pensions

• Participates in regular plan reviews and plan enhancements.
• Supports ongoing staff education regarding the benefit and pension plans.
• Assists with staff inquiries related to payroll, benefit, and pension with a high level of customer service, coordinating with external parties when necessary.
• Provides basic interpretation of the collective agreement, Agency policies and plans as it relates to benefits and pension.

Human Resources Information System (ADP Workforce Now)

• Reviews and approves Confirmation of Employment letters for front line staff
• Coordinates the continuous improvement of the HRIS and the use of HRIS to achieve efficiencies and better management of payroll and HR processes across the agency.
• Generates recurring reports and special reports as requested
• Responds to employee inquiries and provides HRIS user support.
• Supports the development and delivery of training to end users to support application utilization and enhance the use experience.
• Troubleshoots HRIS issues and works to resolve identified issues

General

• Attend agency staff meetings and training, team meetings and special events.
• Maintain optimal attendance at work.
• Work evenings and weekends when required.
• Work in compliance with all applicable regulations and laws
• Comply with all Macaulay policies, practices and quality standards.
• Work to further Macaulay's mission, vision, values and strategic directions.
• Perform other tasks as delegated or assigned

QUALIFICATIONS:

• Bachelor's degree or diploma in Business, Accounting, Human Resources, or related field (Preferred)
• Payroll Compliance Practitioner (PCP) certification
• Payroll Leadership Professional (PLP) certification (Preferred)
• Minimum 5 years of experience handling full-cycle payroll, benefits and pension administration, and HRIS and payroll software (ADP Workforce Now preferred)
• Experience in a leadership or supervisory role
• Proven intermediate to advanced technical skills utilizing Microsoft Office Suite
• Experience working in a unionized environment and administering a collective agreement is an asset
• Strong organizational capabilities to manage multiple projects with the ability to multitask and prioritize effectively
• Proven ability to effectively develop, organize and maintain data management systems

SALARY:Assistant Manager, Payroll, Benefits and HRISSalary Scale ( $76,090 - $88,280 per annum) with Competitive Benefits Package (health & dental), Defined Contribution Pension Plan, and paid time off entitlements (starting at 20 vacation days & 5 float days).

THIS POSITION IS NOT WITHIN THE CUPE LOCAL 2563 BARGAINING UNIT.

Internal candidates: Apply through the Internal Career Centre on ADP Sign In | ADP WFNPORTAL.

External candidates: Apply through the Macaulay Job Opportunities Page at https://macaulaycentre.org/opportunities/job-opportunities/

INTERNAL APPLICATION PERIOD FOR CUPE LOCAL 2563 BARGAINING UNIT:

September 11, 2026 - September 17, 2026

DATE POSTED: September 11, 2026