Salary : $110,077.20 - $148,327.68 Annually
Location : Los Angeles County, CA
Job Type: Full time
Job Number: E1125M
Department: REGISTRAR-RECORDER/COUNTY CLERK
Opening Date: 07/27/2026
Closing Date: 7/30/2026 5:00 PM Pacific

Position/Program Information

EXAM NUMBER:

E1125M
TYPE OF RECRUITMENT:

We welcome applications from anyone.

FILING PERIOD:

The application filing period will begin on Monday, July 27, 2026, at 8:00 a.m. (PT). - until Thursday, July 30, 2026, 5:00 p.m. (PT). All applications must be received before 5:00 p.m. (PT) on Thursday, July 30, 2026, to be accepted.

OUT-OF-CLASS:

No Out-of-Class experience will be accepted for this examination.

WITHHOLDS:
No Withholds will be allowed. Required experience/ must be fully met by the last day of filing, and clearly indicated on the application.

POSITION DESCRIPTION:

The Assistant Division Manager, Programs, Registrar-Recorder/County Clerk reports to a Division Manager, Registrar-Recorder/County Clerk and is responsible for assisting in the administration of programs within a division of the Registrar-Recorder/County Clerk (RR/CC). Responsibilities include assisting in planning, organizing, and evaluating division work through subordinate supervisory staff, establishing policies and procedures for administrative operations, and preparing the division's budget.

Essential Job Functions
ESSENTIAL DUTIES INCLUDE, BUT NOT LIMITED TO:

Assists in planning, organizing, directing, and evaluating the work of the division through subordinate supervisory staff.
Manages projects for the Department, including tracking deliverables, ensuring adherence to project schedule and monitoring project budget.
Assists in establishing policies and procedures for the administration of the division.
Assists in reviewing, analyzing, and interpreting existing and proposed Federal, State, and local statutes and regulations governing departmental programs and operations.
Evaluates the impact of legislative and ordinance changes and communicates necessary changes in policy and procedures to staff.
Establishes and reviews operational procedures, work methods and standards of performance and implements changes to increase efficiency and service effectiveness.
Provides direction to staff regarding work methods, techniques and policy interpretation.
Assists in the preparation and administration of the division's annual budget.
Coordinates the work of the assigned units with other units, departments, and agencies.
Assists in making recommendations for new or improved programs, projects, concepts and procedures for the most effective use of data processing equipment and techniques to improve the efficiency of departmental functions.
Directs the more complex assignments and prioritizes work related to election, recorder/county clerk, and/or administration functions as needed.
Represents the Division Manager, Registrar-Recorder/County Clerk in meetings with other County departments and outside organizations.
Acts for the Division Manager, Registrar-Recorder/County Clerk in their absence.
Administer vendor contracts, including reviewing Statements of Work (SOWs) and bid solicitation documents for contract renewals and re-solicitations.
Oversee tasks such as preparing legal publications and reviewing legal handbooks and procedural pamphlets.
Manage and train a large number of permanent and temporary staff for short-term and long-term election operations.

Requirements
REQUIREMENTS TO QUALIFY

OPTION I: Four (4) years' experience at the level of* Administrative Services Manager I** or higher, supervising or coordinating the operation of a work unit*** in the provision of specialized budget****, personnel, or other administrative services.
OPTION II: Three (3) year experience at the level of* Administrative Services Manager II*****, supervising a centralized unit****** providing budget, personnel, or other administrative services.
OPTION III: An Associate Degree******* or its equivalent - AND - five (5) years' experience at the level of* Head, Election and Document Processing Services******** supervising a unit performing election, recording, or document processing services in the Registrar-Recorder/County Clerk or equivalent agencies.
LICENSE:A valid California Class "C" Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:

Physical Class 2 - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
SPECIAL REQUIREMENT INFORMATION:

EDUCATION:

To receive credit for your education, include a legible copy of all relevant official documents, including your diploma, transcript, or letter/certificate from an accredited institution or email it to Rena Kamasawa at within five (5) business days of filing your application or to the end of the filing period. The document should show the date the degree was conferred and be in English. If not in English, then translation is required. International degrees must be evaluated for equivalency to U.S. standards if not listed in the International Handbook of Universities or World Higher Education Database. Documents marked as unofficial will not be accepted. For more information on our standards for educational documents, please visit:
*At the level of. You may still qualify even if your job title isn't exactly the same as the ones listed. What matters is that your experience is at a similar level - meaning your job involves similar responsibilities, requires comparable skills and knowledge, and takes place within a similar organizational structure. Please provide a clear explanation of your experience to demonstrate that it is at the appropriate level.
**Administrative Services Manager I is defined as experience supervising a unit of lower-level analyst performing complex********* analytical assignments which directly impact departmental programs and administrative operations, and which may be of a confidential or sensitive nature.
***Work Unit is defined as a team or department within an organization responsible for specific tasks, functions, or operations to achieve business objectives.
****Specialized Budget focuses on a specific asset or activity such as federal or state grants, special revenue funds, salaries and employee benefits that are used to track activities, which are included in a budget, to have a complete perspective.
*****Administrative Services Manager II is defined as experience supervising a unit of analysts responsible for performing a full range of difficult to complex********** analytical assignments within one or more administrative functional areas and making recommendations on such issues which directly impact departmental programs and administrative operations, and which may be a confidential or sensitive nature.
******Centralized Unit is defined as a unit located in a central administrative office, responsible for providing administrative services in such areas as human resources, budget, finance, contracts, and other related administrative functional areas.
*******Associate Degree is equivalent to 60 semester units, or 90 quarter units. For this examination, one (1) year of college is equivalent to 30 semester units or 45 quarter units.
********Head, Election and Document Processing Services is defined as experience planning, directing, and supervising the activities of a unit performing election, recording or document processing services in the Department of Registrar-Recorder/County Clerk.
*********Complex is defined as a factor which measures the nature, number, variety and intricacy and difficulty of tasks, steps, processes or methods applicable to the work to be done; the difficulty of tasks, steps, processes or methods applicable to the work to be done; the difficulty of identifying what needs to be done and difficulty and originality involved in doing the assigned tasks; major duties and difficulty of the mental processes necessary to identify what needs to be conceptualization required to complete assigned tasks.
**********Difficult to Complex is defined as a measure significantly greater degree or originality, innovation, critical thinking, resourcefulness, and conceptualization required to perform tasks.
***********Large workforce is defined as a workforce consisting of 20 or more employees.
DESIRABLE QUALIFICATIONS:

• Project management experience, including the ability to prioritize competing demands, develop operational plans and contingency strategies, manage resources, mitigate risks, and ensure successful project delivery.
• Experience managing large-scale election operations or other programs involving complex logistics, multiple workstreams, and time-sensitive deliverables.

• Experience leading and managing a large*********** and diverse workforce.
• Bachelor's Degree or higher in Business Administration, Public Administration, Political Science, Public Policy, or a closely related field.

Additional points will be awarded to qualified applicants who demonstrate any of the Desirable Qualifications in their responses provided on the Supplemental Questionnaire.

Additional Information
EXAMINATION CONTENT

TRAINING AND EXPERIENCE (T&E) EVALUATION: This assessment type will evaluate the training, experience, and education you list on a questionnaire and assign a score based on a standardized scoring system. This part of the assessment is worth 100% of your score.

Additional points will be awarded to qualified applicants who demonstrate any of the Desirable Qualifications in their responses provided on the Supplemental Questionnaire.

Applicants must receive a passing score of 70% or higher on the assessment to be added to the list.
ELIGIBILITY AND VACANCY INFORMATION: Qualified candidates who pass the assessment with a score of 70% or higher are placed on the eligible list for a period of six (6) months. We will use this list to fill vacancies within the RR/CC as they occur. Appointees may be required to work any shift, including evenings, weekends, and holidays.

APPLICATION AND FILING INFORMATION:

We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates.

Please fill out the application completely. Provide relevant job experience including employer's name and address, position/payroll title, beginning and ending dates, number of hours worked per week, and description of work performed.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

PASSING THIS EXAMINATION AND BEING PLACED ON THE ELIGIBLE LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT.