Work Shifts9:00 A.M - 5:00 P.MDuties & ResponsibilitiesSUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES:The Assistant Director of Payroll manages all aspects of an organization's payroll operations, strategy, and compliance, ensuring accurate, timely, and compliant employee compensation. Key responsibilities include overseeing payroll staff, managing tax withholding, ensuring adherence to federal/multi-state laws, implementing payroll technology, and collaborating with HR and finance departments.
- Operational Oversight: Oversees departments within Payroll. Ensuring all processes are followed by the staff to correctly 1) Review and verify the entries coming from Peoplesoft before being consumed by Mainframe 2) Reconcile, validate and process special payments to our different vendors.
- Compliance & Auditing: Ensure adherence to tax laws, labor regulations, and union collective bargaining agreements (CBAs). Ensuring that all transactions processed or documents received are maintained and stored for future audits or reference. Ensuring that the team has the correct reporting and internal controls for processing payments.
- Staff Leadership: This is a leadership position that requires hands on mentoring and development of your direct reports as well as the staff they manage. Ensuring they have the resources needed to do their jobs well and understanding their skill sets will ensure job placement and growth opportunities. This includes setting measurable department goals and tracking them through key performance indicators for one on one's and annual review process.
- System Management: Work with internal Payroll system teams or IT to ensure reporting and system setups are correct and in compliance with internal memo's and CBA requirements. This includes updating rates, when labor relations communicate changes to our existing documents or agreements.
- Financial Reconciliation: Ensure that the department is validating and reconciling Labor Relations Orders (LROs), wage garnishments, welfare fund payments, annuity payments, terminal payments and any other special payments.
- Cross-Functional Liaison: Act as a primary point of contact between Payroll, HR, IT, and Finance departments to streamline processes and resolve complex inquiries in regards to Pay U and special payments. Also, work closely with the Payroll Processing team to ensure timely payments are being made.
Minimum Qualifications1. Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration or a related discipline; and
2.Four (4) years of responsible level administrative and supervisory experience in financial, accounting or payroll operations, with emphasis on planning, coordination, control, audit and review of operations.
Department Preferences- Technical Proficiency: Advanced skills in Microsoft Excel and experience with major HRIS/Payroll platforms.
- Soft Skills: Exceptional attention to detail, strong analytical problem-solving, and the ability to handle confidential information with high discretion.
- Audit Readiness: Establishing rigorous internal controls and "front-end" review processes to ensure the department is always prepared for external DOL or IRS audits.
- Change Management: Guiding the payroll team through rapid technological transitions and regulatory reforms while maintaining high morale and operational accuracy.
- Conflict Resolution & Empathy: Handling sensitive pay discrepancies or garnishment discussions with employees using clear, professional, and empathetic communication.
- 5+ years of experience in Payroll
- 2+ years of managerial experience
- CPP Preferred
BenefitsNYC Health and Hospitals offers a competitive benefits package that includes:
- Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
- Retirement Savings and Pension Plans
- Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
- Loan Forgiveness Programs for eligible employees
- College tuition discounts and professional development opportunities
- College Savings Program
- Union Benefits for eligible titles
- Multiple employee discounts programs
- Commuter Benefits Programs
If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.
