Vacancy Announcement

Assistant Director of Student Learning

Program Operations and Support

Priority Consideration Deadline: July 1, 2026 by 11:59 PM

ATTENTION CANDIDATES!

In order to submit a complete application and receive full consideration by the Search Committee, please include the following attachments with your online application:

1. Equity Statement (expected length 500 to 800 words) to include each of the following elements:
   1. A description of a time when you recognized an equity issue. What was the issue? What did you do to make a difference? What did you learn about equity through this experience?
   2. A detailed description of how you are seeking to learn more about equity related issues including but not limited to race, gender, LGBTQ+, disability (ableism), age (ageism), socioeconomic class, and body diversity.
   3. An explanation of how you will contribute to equity at Cascadia (i.e. closing the achievement gap and raising the retention rates amongst historically marginalized students), as well as actively work against the institutionalized norms of oppression against historically marginalized people.
2. Cover Letter (not to exceed 1,000 words) that specifically addresses how your qualifications and experiences meet or exceed the minimum qualifications, preferred qualifications, and the characteristics of the position.
3. Resume

Position Overview

Under the general direction of the Director of Student Learning Operations: Curriculum, Scheduling and Support, the Assistant Director of Student Learning Program Operations and Support collaborates with the Student Learning Deans and Directors to standardize and coordinate the implementation of centralized departmental functions and curricular activities and includes supervising Student Learning support staff and overseeing front office activities.

As Assistant Director of Student Learning Program Operations and Support, it is expected that the following qualities will be demonstrated daily: a high degree of understanding and empathy for all students, faculty, staff and visitors, as well as the ability to encourage the inclusion of all voices in decision-making, promoting equity in all areas, and actively working against institutionalized norms of oppression against historically marginalized people.

Employee Type: Full Time Exempt, Permanent

Initial Salary: $84,812.09 (includes 5% King County Premium Pay)

Supervising Position: Director of Student Learning Operations; Curriculum, Scheduling and Support

Essential Duties

Student Learning (SL) Department Coordination and Operational Support:

• Oversee Student Learning front-office business processes that support deans, directors, faculty, staff, and students including:
  • Supervise Student Learning support staff including prioritizing and assigning work, conducting annual performance evaluations, ensuring proper communication and office coverage
  • Coordinate meeting support needs; centralize scheduling and note-taking
  • Develop training and procedure documents, and coordinate regular staff training
• ERP maintenance: Ensure that Student Learning electronic resources sites are up-to-date and organized (Teams, Go,Cascadia, Faculty Hub, shared servers)
  • Standardize, centralize, and maintain documentation for Student Learning business processes
• Coordinate activities related to Full-Time (FT) and Associate Faculty (AF) hiring to assure equitable processes
  • Maintain centralized list of quarterly Associate Faculty availability

SL Program and Curricular Support:

• Coordinate College in the High School (CiHS) activities
  • Collect and review CiHS syllabi annually
  • Collect, review and categorize artifacts for accreditation
  • Update external web info as needed
  • Coordinate and review grade submissions at the end of each term
• Maintain contracts and processes for shared programs (GIS ¿ Skagit, BSTEC Edmonds, EM Pierce)
  • Coordinate quarterly and annual class offerings, update in google doc
  • Verify and process invoices
• Coordinate Credit for Prior Learning requests
  • Respond to new student requests and inquiries
  • Track internal processes and documentation through student completion
• Applied and Experiential Learning coordination
  • Maintain centralized list of applied learning resources such as internship sites
  • Support and track faculty connections to community entities who support student integrated learning experiences
  • Track faculty and student progress and completion of 196-199/296-299 Individualized Instruction contracts.
  • Maintain documentation updates to assure standard practice between disciplines
  • Coordinate non-credit courses and facilitate student completions with Leadership Eastside
• Facilitate activities related to co-curricular programming such as the quarterly Celebration of Learning
  • Coordinate faculty course signups, space, and advertising needs
• Provide backup support to Student Learning Staff for various ctcLink processes:
  • Enrollment Requirements
  • Course and Class Fee setup and maintenance
  • Faculty Workload calculations and contract processes
  • Travel Authorizations and Purchase Requisitions

Budget Oversight Coordination:

• Coordinate with administrative staff both in Student Learning and other departments to ensure processes are completed according to established procedures and deadlines
• Purchasing and contract management:
  • Coordinate with the Director of Natural Science Labs & Sustainability, the Art Gallery Director, and the Deans of Student Learning to support timely purchasing and contract management

Performs other related duties of a similar nature or level as assigned.

Education & Experience

Minimum Qualifications:

• Bachelors degree from an accredited college or university, or an equivalent combination of education and relevant experience.
• Three years of direct supervisory experience in an office or administrative setting.
• Demonstrated experience using customer or student management database systems, such as: ctcLink/PeopleSoft, EAB Navigate, TargetX, or similar platforms.
• Demonstrated ability to manage teams and use creative problem-solving methods.
• Demonstrated commitment to diversity, equity and inclusion and the ability to support a diverse workplace and educational environment.

Preferred Qualifications:

• Masters degree in a related field.
• Direct supervisory experience in a higher education or academic office setting.
• Experience working at a public two-year college, preferably within the Washington State Community and Technical Colleges (SBCTC) system.
• Advanced proficiency with Microsoft Office applications, including Microsoft Teams.
• Ability to successfully communicate (written and orally) in a language in addition to English.

Physical Work Environment

Semi-Sedentary Work: Involves staying in a stationary position to a significant degree. Jobs are sedentary if moving is required only occasionally and all other sedentary criteria are met.

The College is currently in hybrid operations, with many assignments completed in an online environment during this time. Full-time employees are expected to be on-campus at least three (3) days per week with the option to work remotely for the remainder of their working days. This position will perform work in a standard office setting, use standard office equipment and physically attend meetings both on and off campus and requires the ability to communicate in person or through appropriate means.

Positions in this class typically require operating a computer, communicating, observing, and repetitive motions.

This position involves exerting between 10-30 pounds of force occasionally and/or a negligible amount of force frequently to transport, put, install, remove, or otherwise move objects, with or without reasonable accommodation.

Condition of Employment

As an institution that upholds the value of diversity, equity and inclusion of every individual, Cascadia College expects its employees to embody and promote these values. Both current and prospective employees of the College are encouraged to seek deeper understanding in these areas as part of professional growth.

Cascadia College maintains a drug-free work and learning environment and prohibits smoking in all college buildings and state-owned vehicles.

Benefits

Cascadia College offers comprehensive Benefits packages to support you and your family in a variety of ways. All eligible employees, retirees, and their dependents are offered: medical, dental, and vision plan options; life insurance; long-term disability insurance; medical and dependent care reimbursement accounts; leave programs; employee assistance programs; tuition waiver; optional credit union participation; optional home/auto insurance, and retirement planning.

To learn more about the benefits offered here, please click on the Employee Benefits tab located on our Jobs at Cascadia webpage or click here: https://www.cascadia.edu/about/jobs/default.aspx

Campus Safety

In recognition of the Jeanne Clery Act, information on our campus safety can be found at www.uwb.edu/safety .